A leave of absence, or LOA, refers to when a student files for a leave of one term up to a maximum of two terms. It is the responsibility of the student to ensure that all necessary forms and documents must be submitted.

Leave of Absence Application will only be open from December 12, 2022 until March 18, 2023 08:00 PM. 

LOA Application Checklist

Prepare the following before proceeding with your application. 

1. Leave of Absence Form with the Signature of Parent/Guardian on Record.

• The form can be accessed through this link: https://bit.ly/LOA-Application-Form

• File name format: ID_FullName_LOAForm (ex. 120xxxxx_JaneDoe_LOAForm)

2. Parent/Guardian on Record Letter of Consent and ID

• File name format: ID_FullName_Guardians_ID_Consent (ex. 120xxxxx_JaneDoe_Guardians_ID_Consent)

3. Supporting Documents (if applicable)

• File name format: ID_FullName_SupportingDocuments (ex. 120xxxxx_JaneDoe_SupportingDocuments)

4. Ensure that you have no clearance holds from the endorsing offices (OCCS, SDFO, FAO, Clinic, Associate Dean). You may check your Animo.sys or MLS account for any clearance holds.

Steps for Filing for a LOA 

STEP 1: Accomplish the LOA Application Form.

STEP 2: You may send your application to the Office of the University Registrar through this Google Submission Form, together with the following documents: 

• Accomplished LOA form (PDF format)

• Consent Letter and Valid ID of the Declared Guardian

• Supporting documents (if applicable only)

• Medical certificates with a clear contact number of attending physicians/psychiatrist (for mental health concerns)

STEP 3: OUR will coordinate with the Offices below for the endorsement of an application, though you must ensure that any clearance hold is settled before filing application.

• Student Discipline Formation Office (SDFO)

sdfo@dlsu.edu.ph

• Finance & Accounting Office (FAO)

accounting@dlsu.edu.ph 

• Health Services Office (HSO/Clinic)

clinic@dlsu.edu.ph 

• Office of Counseling and Career Service (OCCS)

occs@dlsu.edu.ph 

• CCS Associate Dean

assocdeanCCS@dlsu.edu.ph    

STEP 4: A response receipt will be sent to your DLSU email. 

STEP 5: Once endorsement by the above offices are complete, the LOA request shall be for final review and decision of the OUR.

STEP 5: Then, the College Associate Dean and Academic Programming Officer (APO) will be notified of the decision and will be the one to update you regarding the decision. Once approved, the student will be notified of the status of the request through email not later than 2 weeks after the application submission. 

• College Associate Dean

Charibeth K. Cheng, Ph.D. <charibeth.cheng@dlsu.edu.ph> 

• Academic Programming Officer

Hazel Ventura <hazel.ventura@dlsu.edu.ph> 

Schedule and Procedure for Shifting can be found here.

General Policies on Shifting

• An applicant (except ID 122) must have a residency of two (2) completed terms in the current program

• ID 121 students, who have one (1) completed term in the current program can apply for shifting

  • ID 121 with Term 1 and Term 2, AY 2021-22 Leave of Absence (LOA) will not be allowed to apply for shifting

• The approval of the application to shift depends on the following:

  • All Shifting applicants from RVRCOB going to SOE will be considered for the Internal Shifting Application

  • Acceptance (for internal / external shifting) by Accepting Department/College

• Shifting fees include the following:

  • Application fee INCLUDING Transcript of Records – Php 500.00

  • College Processing Fee – Php 50.00

• Colleges and departments may have additional requirements and policies

• Students may shift to programs offered either in the Manila campus or the Laguna campus

• The online form can only be accessed once per term. Thus, it is expected that the student has already verified that the program applied for is offered in the following term.

• Each student is only allowed to apply for a maximum of two (2) programs per term.

The online facility for requesting of documents can be accessed through this link: https://ecom.dlsu.edu.ph/apps/ord/document/policies.asp

Online Facility Reminders

• This facility to request for documents is intended ONLY for students/alumni who attended: 

  • De La Salle University – Manila and 

  • De La Salle University – Laguna Campus formerly De La Salle University-Canlubang / Science and Technology Complex.

• This facility does not cater to students/alumni from other De La Salle system schools such as College of St. Benilde, Medical and Health Sciences Institute, Dasmariñas, Araneta etc.

• This facility is accessible from 08:00 of Monday to 12:00 of Saturday but will close once the daily limit has been reached.

• This facility can only cater to the following Request for Documents (RFD):

  • Transcript of Records

  • Certifications

  • Certified True Copy of Diploma

  • Special Handling (e.g. WES, LSAC)

Reminders before requesting for documents:

• Clear any financial or academic hold on your records. Current students may view the clearance via this link http://animo.sys.dlsu.edu.ph. Clients are expected to check first if they have clearance holds before submission of request. Your request will NOT BE PROCESSED if you have any clearance holds.

• Check if grades have been posted (for recently-awarded grades only). One week after grade consultation day, only grades posted in https://my.dlsu.edu.ph/ will appear on your Transcript of Records 

• Check the schedule for requesting Transcript of Records with Date of Graduation (for graduating students only). Please check the schedule via this link https://www.dlsu.edu.ph/offices/registrar/schedules/graduation_activities.pdf

Payment Reminders

• The online payment facility accepts credit and debit cards with Visa or Mastercard logo only. 

• A NO REFUND POLICY is strictly implemented due to the automated payment feature of this facility. Cancellation, substitution, or refund requests due to (1) requester error, (2) change of mind, or (3) pending clearances will not be accommodated.

• Clients are expected to have reviewed the details of the request before submission. Requests are deemed final and valid for processing upon approval of the online payment.

• If you encounter issues with your payment, please email hub@dlsu.edu.ph to verify the status of your payment before attempting another request. Please specify Payment Verification in the subject heading of your email.

Other Reminders

• Delivery of your documents will be done via courier. Rates for the delivery couriers may be found here: https://ecom.dlsu.edu.ph/apps/ord/document/popDelivery.asp

• Kindly expect that delivery of documents via courier may take 1 to 2 weeks depending on the delivery area.

• Processing days exclude Saturdays, Sundays, Holidays, and Christmas break

• For the following documents, please submit the request via https://theconcierge.dlsu.edu.ph/support/home. Select Report an Issue then Academic Documents Requests:

  • Transfer Credentials/ Honorable Dismissal

  • Certification, Authentication and Verification (CAV Requests)

  • Certified True Copy of Course Syllabi

  • Certified True Copy of Flowchart

  • Duplicate Diploma

  • Duplicate Transfer Credential

  • Change of Parent on Record

Application to Graduate for CCS Students this Term 2 of AY 2022 - 2023 is from April 10, 2023 to April 15, 2023. 

The online facility is accessible from 20 March to 01 April 2023, and 10 April to 14 April 2023 from 08:00 am to 05:00 pm; and from 08:00 am to 08:00 pm on 15 April 2023 only.

Complete schedule and procedure can be found below:

DLSU 196TH COMMENCEMENT EXERCISES APPLICATION

For questions or concerns, please send an email to registrar@dlsu.edu.ph. In sending an email, please use the subject heading: 196TH_CE_APPLICATION_TO_GRADUATE

Submission of Non-Fraternity Contract and Drug Test Consent Form for Undergraduate Students

Submission of Non-Fraternity Contract for Graduate Students

The Student Discipline Formation Office (SDFO) accepts, investigates, and processes complaints filed against students through online platforms. You may access the guidelines through this link:

http://bit.ly/SDFOOnlineComplaint 

Submit an application through the Google form of their respective college/school: CCS 

Reminders:

• For courses taken outside of DLSU, the student must upload an official copy of grades/ Transcript of Records.

• The student’s application will be shared with the Department (if applicable) and with the Associate Dean of the student for their endorsement/approval.

• OUR will evaluate the application only when it has been approved by Department/College/School.

• Student will receive an email on the status of the application not later than 2 weeks after submission.

For any clarifications or concerns, please send an email to registrar@dlsu.edu.ph.

Downloadable Forms (Updated as of September 2022)

Admission Credentials

Agreement Form for Completion of Requirements

Consent Form

Consent Form (short version pdf/82kb)

Credentials and Enrollment Withdrawal Form

Declaration as a New Student Form

Declaration as a Transfer Student Form

Deferment of Enrollment Form

Expression of Interest for Admission Form

Freshman Enrollment Confirmation – Schedules and Procedures

Manual Application Form for Incoming Freshman AY 2018-2019 for External Testing Centers 

Recommendation Form – to be accessed by Applicants for Term 2 and Term 3 AY 2022-2023

Recommendation Form 

Reconsideration Request Form 

SAT Evaluation Form

Secondary Scholastic Record Form - to be accessed by Undergraduate Freshman AY 2023-2024 Term 1

Statement of Responsibilities

Statement of Undertaking Form

Statement of Undertaking Form ID 120 T3 AY1920 

Transfer & Second Undergraduate Degree Application Form