NNVNA Bylaws Adopted May 2, 2023

NEAR NORTH VALLEY NEIGHBORHOOD ASSOCIATION

BYLAWS

As Amended May 2, 2023

ARTICLE I. NAME.

The name of this organization shall be NEAR NORTH VALLEY NEIGHBORHOOD

ASSOCIATION (abbreviated hereinafter as NNVNA).

ARTICLE II. BOUNDARIES.

The boundaries of NNVNA shall be the area of the City of Albuquerque, County of

Bernalillo, State of New Mexico, bounded as indicated on the attached map and as follows:

on the North, by Matthew Road NW from the North-South Alameda Drain to the Griegos

Lateral, including only the south side of Matthew Road NW, by the eastern boundary of

Matthew Meadows Homeowners Association (MMHOA), including only the east side of

MMHOA's boundary, and by Candelaria Road NW from the Griegos Lateral to the Railroad

Tracks, including only the south side of Candelaria Road NW; on the East, by the Railroad

Tracks from Candelaria Road NW to I-40, including only the west side of the Railroad

Tracks; on the South, by I-40, from the Railroad Tracks to the North-South Alameda Drain,

including only the north side of I-40; on the West, by the North-South Alameda Drain, from

I-40 to Matthew Road NW, including only the east side of the Alameda Drain.

ARTICLE III. PURPOSE.

The purpose of NNVNA shall be to protect, preserve and enhance the community through

organized, inclusive volunteer efforts.

ARTICLE IV. REGISTERED OFFICE, EMAIL ADDRESS, WEBSITE.

The registered office of NNVNA shall be the address of the NNVNA post office box at the

US Post Office on Veranda NW: POB 6953, Albuquerque, NM 87197. The official email

address of NNVNA shall be NearNorthValleyNA@gmail.com. The official website address

of NNVNA shall be www.nnvna.org.

ARTICLE V. MEMBERSHIP.

Section A. Eligibility (who).

Any person at least 18 years of age residing or owning property within the boundaries of

NNVNA, and any business, institution, organization or other legal entity owning property or

operating within the boundaries of NNVNA, shall be eligible for membership. (Businesses,

institutions, organizations and other legal entities are collectively referred to hereinafter as

legal entities.) Any person aged 15 to 17 residing within NNVNA’s boundaries shall be

eligible for youth membership in NNVNA.

Section B. Enrollment (how).

A person or legal entity meeting the eligibility requirements (Article V, Section A) may enroll

as a member at any time by providing their name, street address and phone number,

and indicating their desire to be a member in writing either by US Mail to NNVNA’s

registered office, by email to NNVNA’s official email address, or in person to the NNVNA

Secretary or other member designated by the NNVNA Board. This written enrollment shall

be considered affirmation of membership. In addition to providing its name, street address

and phone number, any legal entity enrolling as a member shall designate a person to serve

as its representative, to receive notices, vote and otherwise act on its behalf.

Section C. Voluntary Dues.

Dues shall be voluntary and shall not be required for membership or for voting privileges.

Such voluntary dues shall be: $15.00 (Fifteen Dollars) per year per person not part of a

household; $15.00 (Fifteen Dollars) per year per household (i.e., all persons, related or not,

living in the same house or apartment or other dwelling); and, $15.00 (Fifteen Dollars) per

year per legal entity.

Section D. Youth Membership.

Persons eligible for youth membership shall have the same opportunities provided by these

bylaws as any other person eligible for membership, including but not limited to the

opportunity to vote, serve on the board, and serve as an officer.

Section E. Eligibility Waivers.

Any person or legal entity not meeting the requirements for eligibility set forth in Section A

above may become a member by requesting in writing a waiver of the eligibility

requirements. The Board may grant the request and allow the person or legal entity to

become a NNVNA member provided the Board determines that the person or legal entity

has a legitimate and continuing interest in NNVNA.

Section F. Membership Expiration.

Memberships shall expire on the last day of April each year.

ARTICLE VI. GOVERNANCE, BOARD, OFFICERS, COMMITTEES, APPOINTEES.

Section A. Governance by Board.

NNVNA shall be governed by a Board of Directors (referred to throughout these bylaws

simply as "Board") consisting of four officers and eleven additional directors.

Section B. Eligibility, diversity.

Any person who is a member and any designated representative of a legal entity which is a

member, may be elected to the Board. The full membership of NNVNA shall make a

reasonable and good-faith effort to ensure that those elected to the Board fairly represent

the NNVNA community in all aspects. There should be, for example, a balance of cultures,

races, genders, ages, professions, socio-economic statuses, educational backgrounds and

geographic locations, on the Board.

Section C. Reserved Position on the Board for IPMI Representative.

One of the positions on the Board shall be reserved for a representative designated by the

Indian Pueblos Marketing, Inc. (hereinafter IPMI). In the event the IPMI chooses not to

designate a representative, this Board position shall remain vacant. Any IPMI

representative sitting on the Board pursuant to this section shall be considered a NNVNA

member without regard to whether the IPMI has met the enrollment requirement (Article V,

Section B). In addition, the IPMI representative to the Board may be elected to an office at

the Annual Meeting as any other member.

Section D. Election.

Except as provided above in Section C, the officers and directors of the Board shall be

elected at the Annual Meeting by a simple majority vote of those persons in attendance who

have voting privileges (Article VIII, Section B).

Section E. Terms.

The term of office for officers and the eleven additional directors of the Board shall be one

(1) year and shall expire upon election of the next year's Board.

Section F. Officers.

The officers shall consist of a President, Vice-President, Secretary and Treasurer, whose

responsibilities shall be as set forth in the following sub-sections. The officers and other

directors are encouraged to work as a team, and shall be free to seek assistance from each

other and from other members to complete these responsibilities. The Board shall meet

regularly as set forth below in Article VII, Section C.

Subsection 1. President.

The President's responsibilities shall include but are not limited to the following: supervising

all NNVNA business and affairs; serving as the NNVNA spokesperson; presiding over all

meetings of the full membership and of the Board; making an annual report at the Annual

Meeting; making all necessary reports to the City of Albuquerque in compliance with the

Neighborhood Association Recognition Ordinance; informing the membership about any

and all notices received from the City of Albuquerque or any other entity pursuant to the

Neighborhood Association Recognition Ordinance; ensuring fulfillment of duties by the

other directors, committees and appointees.

Subsection 2. Vice-President.

The Vice-President's responsibilities shall include but are not limited to the following:

assisting the President as necessary; performing the President's duties when necessary.

Subsection 3. Secretary.

The Secretary's responsibilities shall include but are not limited to the following: keeping

minutes of all meetings of the full membership and of the Board; keeping all NNVNA

records except for the financial records kept by the Treasurer; providing notice of all

meetings of the full membership and of the Board; keeping an up-to-date roster of all

members which includes the member's name, street address, phone number and, in the

case of legal entity members, the name of the designated representative.

Subsection 4. Treasurer.

The Treasurer's responsibilities shall include but are not limited to the following: collecting

and depositing membership dues; keeping the checkbook, receipt book and all other

NNVNA financial records; making a financial report at each meeting of the full membership

and of the Board; paying NNVNA bills.

Section G. Committees; Appointments.

Committees may be established and appointments made at any time by the President in

consultation with the Board. No report or other act of any committee or any appointee shall

be considered as an act of NNVNA unless and until it is approved by the Board or at a full

membership meeting.

Section H. Vacancies.

Except for the Board position reserved for an IPMI representative, vacancies on the Board

occurring prior to the Annual Meeting shall be filled by a simple majority vote of the Board.

In the event the President position is vacant, the Vice-President shall serve as Interim

President until the vacancy is filled by the Board or until the next Annual Meeting.

Section I. Removal.

Except for the director serving as the IPMI representative, any officer or other director may

be removed from the Board by a two-thirds (2/3) vote of those Board members in

attendance at any regular or special Board meeting provided notice of such meeting is given

in the same manner as notice of regular Board meetings (Article VII, Section C) and

includes notice that removal of such officer or other director will be considered. At least

fourteen (14) days written notice shall be provided to the Board member under

consideration for removal.

ARTICLE VII. MEETINGS.

Section A. Annual Meeting.

An Annual Meeting of the full membership shall be held each year during April. If necessary

due to unforeseen circumstances, the Board may postpone the Annual Meeting to a date as

soon as practicable. NNVNA shall make a reasonable and good faith effort to provide

written notice of the Annual Meeting to every address, including each house, apartment,

other dwelling, property, business, institution, organization, etc., within NNVNA's boundaries

by US Mail, email, or hand-delivered flyers. NNVNA shall also post one or two signs in

prominent locations within the boundaries. NNVNA may provide additional notice through

newspaper notices, website notices, social media posts, and/or other methods of electronic

messaging. Notice shall be provided at least fourteen (14) days prior to the meeting.

NNVNA shall notify the City’s Office of Neighborhood Coordination of the Annual Meeting.

Section B. Other Membership Meetings.

Other meetings of the full membership may be held at the request of the President, a

majority of the Board or one-third (1/3) of the membership. The President shall set the date,

time and place of such meetings, and notice shall be provided to all enrolled members by

telephone and/or by US Mail, email, or hand-delivered flyers. NNVNA may also provide

notice through prominently posted signs, newspaper notices, website notices, social media

posts, and/or other methods of electronic messaging. Unless less notice is necessary due

to unforeseen circumstances, such notice shall be provided at least fourteen (14) days prior

to the meeting.

Section C. Board Meetings.

Regular meetings of the Board shall be held monthly at a date, time and place set by the

President in consultation with the Board. Special meetings of the Board may be held at the

request of the President or one-third (1/3) of the Board, and the President shall set the date,

time and place of such special meetings. Notice of regular and special Board meetings

shall be provided to all Board members by telephone and/or by US Mail, email, or hand-delivered 

flyers, or by other method of communication as agreed upon by the Board. The

date, time and place of Board meetings shall be provided to other persons upon request.

Section D. Open Meetings.

All NNVNA meetings shall be open to any interested person except that meetings may be

closed to non-members if legal matters are being discussed. This requirement for open

meetings shall not be construed as enlarging the notice requirements set forth above in

Article VII, Sections A, B and C.

Section E. Quorum.

A quorum is necessary to conduct NNVNA business. A quorum at the Annual Meeting and

at other full membership meetings shall be fifteen (15) members, including three (3) Board

members. A quorum at regular and special Board meetings shall be a simple majority of the

current Board members.

ARTICLE VIII. DECISION-MAKING, VOTING PRIVILEGES, DISPUTES.

Section A. Decision-making; voting.

Except as specifically provided otherwise elsewhere in these Bylaws, the Board and the full

membership shall strive at all times to make decisions by consensus. Consensus decision-making is 

defined as that process by which all persons: (1) finally agree upon a single

alternative; and, (2) can honestly say "I have had the opportunity to speak my mind, I

believe that you understand my point of view, I believe that I understand your point of view,

and, whether or not I prefer this decision, I support it because it was arrived at openly and

fairly and it is the best solution for us at this time.” Except as specifically provided otherwise

elsewhere in these Bylaws, if consensus cannot be reached, decisions shall be made by a

simple majority vote of those directors present at any Board meeting or of those persons

with voting privileges (Article VIII, Section B) in attendance at any full membership meeting.

Unless less notice is necessary due to unforeseen circumstances, the full membership shall

not vote on any issue unless notice that such a vote will be taken is provided at least seven

(7) days prior to the meeting using the methods set forth in Article VII, Sections A and B.

Section B. Voting privileges.

In furtherance of NNVNA's purpose (Article III), voting privileges shall be extended to all

persons, including designated representatives of legal entities, in attendance at any meeting

who meet the eligibility requirement (Article V, Section A) without regard to whether they

have met the enrollment requirement (Article V, Section B). Each person shall be entitled to

one vote; each legal entity shall be entitled to one vote, such vote to be exercised by its

designated representative. Persons and entities wishing to vote may be required to state

how they meet the eligibility requirements before any vote is taken.

Section C. Disputes.

The Board and the full membership shall use facilitation and/or mediation whenever

possible to resolve serious disputes.

ARTICLE IX. MONETARY MATTERS.

Section A. Depository.

The depository for NNVNA funds shall be determined by the Board.

Section B. Signatories.

The signatories on any NNVNA account shall include the Treasurer and at least one other

Board member as authorized by the Board.

Section C. Expenditures.

All expenditures of NNVNA funds shall be by check or credit card, and not by cash. Any

expenditure in the amount of one hundred dollars ($100.00) or more shall be pre-approved

by the Board.

ARTICLE X. AMENDMENTS TO BYLAWS.

These bylaws may be amended by a two-thirds (2/3) vote of those persons with voting

privileges (Article VIII, Section B) in attendance at an Annual Meeting or other full

membership meeting provided notice of such meeting is given as required by Article VII,

Sections A and B, and includes notice that such bylaw amendments will be considered.

The bylaws shall be reviewed at least every ten (10) years.

ARTICLE XI. DISSOLUTION.

NNVNA may be dissolved by a two-thirds (2/3) vote of those persons with voting privileges

(Article VIII, Section B) in attendance at an Annual Meeting or other full membership

meeting provided notice of such meeting is given in the same manner as notice of the

Annual Meeting (Article VII, Section A) and includes notice that dissolution will be

considered. In the event of dissolution, the Board shall, after paying or making provisions

for payment of all liabilities of NNVNA, dispose of all remaining NNVNA assets by

transferring such assets to a charitable or educational entity located within NNVNA

boundaries.

(signed)

Heather Norfleet, President

(signed)

Joe Sabatini, Secretary