Privacy policy

Our contact details  

Name: Kay Howes, Chief Operating Officer 

Address: Newcastle University, NIHR RSS SCPH, Baddiley-Clark Building, Richardson Road, Newcastle upon Tyne, NE2 4BN 

E-mail: nihr.rss.publichealth@newcastle.ac.uk 

Website: https://bit.ly/NIHRRSSSCPH  

The type of personal information we collect  

We currently collect and process the following information: 

• Name 

• Email address 

• Role 

• Organisation 

• Enquiry type 

• ORCID ID 

• Dietary requirements  

How we get the personal information and why we have it 

Most of the personal information we process is provided to us directly by you for one of the following reasons: 

• Events that you registered to attend, or we think might be of interest to you 

• To request support or advice around doing research   

• To allow you to participate in training  

• Through sign up to our mailing list  

• For feedback on our services  

• Participating in steering groups and working groups to support the delivery of our business plan 

We use the information you have given us to manage your attendance at meetings and events, to provide support and advice about research, offer training, share our news with you and to ask for feedback on our services.  

We may share this information with our team, who are based across the UK at:  

• Bradford Institute for Health Research 

• Newcastle University 

• South Tyneside Council 

• University of Bedfordshire 

• University of Birmingham 

• University of Exeter 

• University of Essex 

• University of Hertfordshire 

• University of Leeds 

• University of Southampton 

• University of York 

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:  

(a) Your consent to be on our mailing list and for images at our events. You are able to remove your consent at any time. You can do this by contacting Alex Rodger, communications manager nihr.rss.publichealth@newcastle.ac.uk  

(b) We need it to perform a public task. We do not pass any personal information on, but we report annually to National Institute for Health and Care Research (NIHR), part of Department for Health and Social Care. 

How we store your personal information  

Your information is securely stored.  

Please see our retention schedule below for how long we keep your information for.  

• Event registration - 12 months after the event date 

• Request for advice or support related to research - 12 months after the end of our contract

• Mailing list - until you unsubscribe or our contract ends

Your data protection rights 

Under data protection law, you have rights including: 

• Your right of access - You have the right to ask us for copies of your personal information.  

• Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.  

• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.  

• Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances. 

• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

• You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at rec-man@newcastle.ac.uk if you wish to make a request. 

How to complain 

If you have any concerns about our use of your personal information, you can make a complaint to us at rec-man@newcastle.ac.uk   

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address:             

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF 

Helpline number: 0303 123 1113 

ICO website: https://www.ico.org.uk