FM&PH – Referrals
In module Family Medicine and Public Health
Mrs Gerald is brought to the GP to discuss referral for moles that her daughter has noticed.
MAIN CASE
Guidance and Resources – Referrals
Case Introduction – Referrals
Further Case Information – Referrals
Background Science – Referrals
Formative Assessment – Referrals
CASE COMPONENT
Guidance and Resources – Referrals
In case FM&PH – Referrals
Reference materials
Here is a list of useful links for your information or reminders about what you have already covered in relation to this case. They are listed here for ease of reference and you may wish to return to this page after you’ve worked through the case, but review of any of this material before you start the case is not compulsory.
You will be directed to specific information contained within some of these links as you work through this case, but can come back to this list if you want further information or are interested to know more.
Recommended essential Reading/ Resources
· GMC: Confidentiality: good practice in handling patient information (2017) ( First 20 pages)
· NICE Suspected cancer: Recognition and referral, recommendations on patient support, safetynetting and diagnostic process ( highlighted titles)
· Using the 7 point check list for a diagnostic aid in general practice: a diagnostic validation study
· adult-preventive-health-guidelines-2021-19-64 (1)
Additional Resources/Reading
· GMC: Consent: patients and doctors making decisions together
· GMC: Consent guidance: Presumption of capacity
· NICE: Suspected cancer: Recognition and referral and specifically about skin cancers
· The BMA toolkit for capacity is a user friendly guide
· Patient-Centred Clinical Histories
· Sharing Information with Patients and Carers
CASE COMPONENT
Case Introduction – Referrals MED 35
In case FM&PH – Referrals
Mrs Gerald is a 92-year-old lady, who is cared for by her daughter Fiona. Fiona has booked the appointment and pushes her mum in her wheelchair into the consultation room, to meet their usual GP, Dr Ahmed. Dr Ahmed knows Mrs Gerald well, having diagnosed her atrial fibrillation (AF) three years ago. Mrs Gerald uses a wheelchair due to osteoarthritis of the knees. She lives with her daughter Fiona, who gave up her work as a medical negligence solicitor to look after her mum 12 months ago.
There is a note on Mrs Gerald’s medical record which the GP notes before the consultation, that Mrs Gerald has given Fiona permission to receive results on behalf of her mum, and discuss all aspects of her medical care.
As Mrs Gerald is coming in to the consultation room, she proudly tells Dr Ahmed that she has a new wheelchair. Dr Ahmed acknowledges this and checks that she is happy for her daughter to be there today and happy to discuss anything with her present, which Mrs Gerald says she is as it is ‘because of her I’m troubling you doctor’ and looks at Fiona.
Fiona then says that she is worried about moles on her mum’s face and back. She brings in a newspaper article and puts it down in front of Dr Ahmed:
BBC News: Skin cancer linked to package holiday boom
Dr Ahmed takes the article and reviews it, but as he does so, notices that Mrs Gerald is looking down, with a wrinkled forehead and slightly down-turned mouth; Dr Ahmed thinks that she looks worried.
How might the GP encourage Mrs Gerald to speak about something which is worrying her?
Encouraging the patient to speak about what is their focus, helps you as the doctor build the relationship, in addition to gaining valuable information from the patient about why they have presented themselves to the doctor at that time, which may be important as you are diagnosing and formulating investigation and management plans. This forms part of the Calgary Cambridge framework, which you are familiar with.
Reference
Kurtz SM, Silverman JD, Draper J (1998) Teaching and Learning Communication Skills in Medicine. Radcliffe Medical Press (Oxford). Silverman JD, Kurtz SM, Draper J (1998) Skills for Communicating with Patients. Radcliffe Medical Press (Oxford)
Mrs Gerald admits to the GP that her brother has recently been diagnosed at the age of 90 with prostate cancer. Her brother lives in Birmingham, and so this is a journey of over two hours from where they live. She is worried about her brother as he has had a lot of hospital appointments, investigations and side effects from treatments, and she has seen him getting more and more frail. She wishes she could be there with him. Mrs Gerald thinks that her brother would have been better to not have treatment. She is hoping that Dr Ahmed tells her daughter that there is nothing to be worried about, as Mrs Gerald knows that her daughter is worried about skin cancer. She doesn’t think it is skin cancer as she has never been abroad.
Dr Ahmed acknowledges Mrs Gerald’s ideas, concerns and expectations and advises her that he hasn’t seen the article her daughter has brought in before, so will need to take it to read it carefully after the consultation. He advises that he would like to ask some more questions and examine these moles to assess them further.
Red flags
Red flags: Term used to indicate possible serious pathology. Patients may not know that these symptoms are related to the problem they are discussing, or might not know the importance of mentioning, and so it is important that these are asked about explicitly.
IN PRACTICE:
Watch your GP consulting – do you notice them asking any ‘red flags’?
IN PRACTICE:
Over the course of the block, try to compile a list of ‘red flags’ for each main body system (respiratory, cardiovascular, urological, GI (upper and lower), neurological and skin)
The GP discovers from Mrs Gerald that she has several ‘moles’ on her back, and one on her face. She admits the one on her face has been inflammed and bleeding. She put this down to being on warfarin and thinks that she must catch it when she is washing her face. It has not been oozing and there has been no change in sensation. She does not think the ones on her back have ever bled or been itchy. She does not know if any of them have changed in shape, colour or size recently, but Fiona reports that she doesn’t remember the one on her mum’s face ‘being as big as it is now’. She does not think that any of the ones on her mum’s back have changed. Mrs Gerald does not think that any have been oozing and she has not had any change in sensation or inflammation of any of the lesions.
On examination, the GP is satisfied that all the ‘moles’ on Mrs Gerald’s back are seborrhoeic warts and therefore require no further action. You can find out more about seborrhoeic warts, also known as seborrhoeic keratoses, at this link here, and try to see some on your GP placement as they are very common. They are benign, hyperkaratotic lesions which become more common wiht increasing age.
However Dr Ahmed is concerned about the appearance of the one on Mrs Gerald’s face (the scale is 1mm between the small vertical lines and 1cm between the larger vertical lines on the paper scale):
It has deep brown and light brown pigment irregularly throughout it and an irregular edge. Dr Ahmed uses the weighted 7-point checklist as outlined in the NICE guidelines for assessment and referral of suspected skin cancer to assess this mole. You will have come across or will do more about this in your dermatology block, but as a reminder or for your further knowledge, look at the link and the information below:
Weighted 7 point checklist
Major features of the lesions (scoring 2 points each):
· change in size
· irregular shape
· irregular colour.
Minor features of the lesions (scoring 1 point each):
· largest diameter 7 mm or more
· inflammation
· oozing
· change in sensation.
Refer people using a suspected cancer pathway referral (for an appointment within 2 weeks) for melanoma if they have a suspicious pigmented skin lesion with a weighted 7 point checklist score of 3 or more.
Based on the information from the history, and the appearance above, what is the score for the mole on Mrs Gerald’s face?
8.2 (change in size) = 2 (irregular shape) =2 (irregular colour) + 1 (largest diammeter 7mm or more) +1 (inflammation) = 8
What should Dr Ahmed do now? (Choose TWO)
· Fill in a referral form but not mention it – Mrs Gerald and Fiona will find out when the appointment arrives
· Explain that he is not concerned about the lesions on her back, but advise her and her daughter to review them regularly, and report any changes, in particular relating to the 7 point checklist.
· Break the news that he is concerned about the mole on Mrs Gerald’s face and advise referral as per NICE guidelines, perhaps using a recognised communication model.
· Say nothing, he shouldn’t worry Mrs Gerald
· Admit Mrs Gerald to hospital via A&E
· Fill in a referral form but not mention it – Mrs Gerald and Fiona will find out when the appointment arrives
.No, It is not acceptable to fill in a referral without communicating this to a patient. Receiving a referral for an urgent appointment without prior knowledge could be upsetting, and there is a risk that the patient may not go as the significance of attending has not been highlighted. They might also not attend as they may think it has been sent in error.
· Explain that he is not concerned about the lesions on her back, but advise her and her daughter to review them regularly, and report any changes, in particular relating to the 7 point checklist.
.Correct answer.
Yes, Dr Ahmed should outline that he thinks these are seborrhoeic warts, and are not dangerous and he could provide the patient some information about these which might be available through the GP computer system, such as WebMentor or on line, such as https://patient.info/doctor/seborrhoeic-wart
· Break the news that he is concerned about the mole on Mrs Gerald’s face and advise referral as per NICE guidelines, perhaps using a recognised communication model.
.Correct answer.
Yes, Dr Ahmed needs to refer Mrs Gerald on what is called a ‘suspected cancer pathway’, which is also known as an HSC205 (High Suspicion of Cancer 205) or ‘2ww referral’. This referral may be done using a specific referral proforma. This referral should be sent from the GP within 24 hours of the decision being made. The patient should then receive an appointment with the relevant hospital specialist within 14 days. The news about this referral, and why Dr Ahmed feels it is appropriate, should be broken sensitively, taking into account knowledge about any cultural influences, ideas, concerns and expectations of the patient.
· Say nothing, he shouldn’t worry Mrs Gerald
.No, It is not acceptable to do nothing in this situation where it is possible that Mrs Gerald has a skin cancer.
· Admit Mrs Gerald to hospital via A&E
.No, A&E is not the correct care pathway for Mrs Gerald with her current presentation as she requires a specialist for diagnosis which is better done in an urgent outpatient setting.
What should the GP do now?
· Refer Mrs Gerald within 24 hours in line with the NICE guidelines
· Inform Mrs Gerald that she has wasted the appointment if she is not going to take the GP's advice
· Refer Mrs Gerald as this is her daughter’s wish and she is a solicitor
· Do not refer Mrs Gerald today as Mrs Gerald has capacity to make the decision but outline that Mrs Gerald make another appointment at any time if she wishes to discuss it again
Mrs Gerald says that Dr Ahmed can explain to her daughter in more detail about it being her decision, which Fiona does come to understand.
· Refer Mrs Gerald within 24 hours in line with the NICE guidelines
· Inform Mrs Gerald that she has wasted the appointment if she is not going to take the GP's advice
· Refer Mrs Gerald as this is her daughter’s wish and she is a solicitor
· Do not refer Mrs Gerald today as Mrs Gerald has capacity to make the decision but outline that Mrs Gerald make another appointment at any time if she wishes to discuss it again
Dr Ahmed makes sure that all the discussions are documented in the notes, including the benefits and disadvantages of different courses of action, and the offer of another appointment if Mrs Gerald wishes to discuss things further.
What else should Dr Ahmed document in the notes?
· That Mrs Murphy had capacity to make her decision
· That Fiona was present with consent of the patient throughout the consultation
· Dr Ahmed’s opinion of Mrs Murphy’s new wheelchair
· That Mrs Murphy had capacity to make her decision
.Correct answer.
It is important for Dr Ahmed to document his assessment of capacity, which is valid at that time for that decision.
· That Fiona was present with consent of the patient throughout the consultation
.Correct answer.
This gives a full record of the consultation, documents Mrs Murphy’s consent for her daughter to be present and would be helpful to know what discussions have taken place and with whom present if Mrs Gerald were to see a different GP with Fiona at a later date.
· Dr Ahmed’s opinion of Mrs Murphy’s new wheelchair
.This is not relevant to this consultation.
Good notes are important as a record of the conversation, and the patient’s decision at the time based on the information given. It will also help continuity of care, if another GP sees Mrs Gerald at any follow-up appointment. Dr Ahmed also documents his offer for another appointment in 1 week to discuss the newspaper article, which gives Dr Ahmed chance to review the content.
What sorts of things should the GP appraise if presented with information from a patient? What should the GP check before giving a patient any information from external sources?
There are many things to consider, particularly if the GP is providing patient information as by providing it the GP is responsible for the content. It is therefore useful to check thoroughly and critically appraise any information. To do this you might consider the following:
WHO?
Who has written/produced the information? Are they associated with a credible organisation?
WHEN?
What is the date of the information? Is it up-to-date?
WHAT?
What is the evidence that the information is based on? Is it personal opinion? What is the strength of the evidence? Is the interpretation of any evidence correct? Is the evidence relevant to your patient?
WHERE?
What country is the information from/intended for? Is this relevant to your patient?
WHY?
Any ‘hidden’ agenda e.g. advertising or promotion of medications or treatments
HOW?
How is the information presented? Is there any bias? Are the images and/or language used appropriate? How was the information produced/funded.
Background Science – Referrals MED 35
In case FM&PH – Referrals
When the GP considers that the patient has symptoms, signs or investigation results which could indicate cancer based on these guidelines, a ‘2ww referral’ process is initiated. Once the GP has made this decision, the referral must be made within 24 hours.
It is important that this is communicated to patients, and NICE provide the following advice:
NICE: Suspected cancer: Patient information and support
CASE COMPONENT
Case Conclusion – Referrals
In case FM&PH – Referrals
Mrs Gerald makes an appointment for the following week. This time, Mrs Gerald comes in with Fiona but asks her to wait in the waiting room. Mrs Gerald outlines that she has thought long and hard about the pros and cons for her of a referral to see a specialist. Mrs Gerald asks Dr Ahmed if he still recommends a referral, which he advises he does. He outlines that this recommendation comes from his clinical experience and national guidelines. Dr Ahmed has read the newspaper article, which he discusses with Mrs Gerald and outlines that although the article has focussed on sun exposure abroad, it is not the only sun exposure which is a risk factor for skin cancer.
Mrs Gerald says she has also spoken to her brother about things, who had echoed the point that Dr Ahmed had made the week before about how it might be easier to treat something earlier than later. She has therefore changed her mind, and decided that she would like the referral to go ahead. She again demonstrates that she has understood, weighed up the information, retained it and communicated her decision i.e. has capacity to make this decision, and Dr Ahmed is satisfied that this is her own decision.
Mrs Gerald asks if Fiona can come in to the consultation as she hadn’t told her yet of her decision, and wants her now to be fully involved again in her medical care. Dr Ahmed checks that he is able to talk about the referral with Fiona present, and Mrs Gerald says he is. Fiona comes in and Mrs Gerald outlines that she is happy now to see the specialist. Fiona is pleased to hear her decision. Dr Ahmed advises Mrs Gerald that she should have an appointment within the next 14 days. He also checks her contact information is correct to be included on the referral.
Finally, Dr Ahmed books a reminder on the computer system for a reminder for 3 weeks’ time to check that Mrs Gerald has been seen. This is an additional safety net which some GPs might use to ensure that important referral appointments such as those on a 2ww pathway are kept.
IN PRACTICE:
Ask if your GP has any additional safetynets in place regarding 2ww referrals. How much do you think is the responsibility of the patient? How much is that of the GP? You could discuss this with your tutor.
Within what timeframe should a '2ww referral' be made once the GP has decided to initiate the process?
· 4 hours
· 2 weeks
· 24 hours.
· 1 month
· 24 hours
What communication strategy can be used for breaking bad news to patients?
· SPIKES
· POKES
· PICKS
· ICE
SPIKES
Correct answer.
SPIKES is an aide-memoir for a framework for breaking bad news, which can be applied in other situations when sharing information with patients - please see ‘background science’ for further information about this if you need to revise it.
Every adult is presumed to have capacity.
True
False
TrueThe GMC states: You must work on the presumption that every adult patient has the capacity to make decisions about their care, and to decide whether to agree to, or refuse, an examination, investigation or treatment. You must only regard a patient as lacking capacity once it is clear that, having been given all appropriate help and support, they cannot understand, retain, use or weigh up the information needed to make that decision, or communicate their wishes. You must not assume that a patient lacks capacity to make a decision solely because of their age, disability, appearance, behaviour, medical condition (including mental illness), their beliefs, their apparent inability to communicate, or the fact that they make a decision that you disagree with.
False
Correct