Typically the IT Coordinator's work only starts once the schools attending send in their forms and the committee rosters are finished.
So it will be around September (If schools manage to send in the information) ~ October, all of the workload (getting the information and making all of the necessary documents) will mostly be within one month of the conference.
I recommend not taking this position if you are a rising senior, as it may collide with your college application process. Although personally I only started my applications after this conference, so it's up to you to figure out if you will be able to handle it.
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Managing Electronic devices involved in the conference
Including Microphones, Adaptors, Projectors (Committee Rooms and Old Gym), TV (Approval Panel)
Setting up the committee rooms,
Technology Aspects (Previous point).
Leading the Tech Staffs, Tech Admins, Typically it is around 4 people.
To organize the setup and clean-up,
Recommended to have people who know how to Troubleshoot technological problems and know their way around tech equipment.
Designing the Placards and Lanyards.
you are free to modify the designs, but it's better to just use the same template for consistency each year.
Making the Participants’ Certificates and Corrections
There will definitely be Last Minute Changes, you gotta make them really quickly, within a day right before the conference.
Staying on top of things is key.
Communicating with the Administration (your DSG),
Basically sending in the documents on time for printing.
Communicating with the Secretariat team, advisory teachers, and the Chairs of each committee.
You can also use the navigation bar.
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Photoshop, Word, Excel, PDF reader (Adobe Acrobat Reader DC)
Folder/Desktop organization
PDF Folder and Word Folder, Or Folder containing both in each Catagories.
"Flags" Folder
Lanyards
Placards
Certificates
Lanyards
Placards
Certificates
Proof Reading, Editing, and Reuploading.
In case something pops up last minute, which it most likely will
Committee Rooms
Old Gym, for Opening and Closing Ceremonies + Lunchtimes.
Troubleshooting
Approval Panel Process
Opening and Closing Ceremonies
Lunchtimes
Some information regarding how the clean-up typically goes.
Mysterious issues will pop up, here are some of the more interesting ones from before and how they were dealt with
That time when HSINMUN was moved online due to a certain Pandemic.
All of the videos on this site can be found here
