AFCA Convention

Cecilia Brandon

Personal Car:  reimburse mileage

Hotel: Hyatt Place - 222 South Caldwell Street, Charlotte, NC CONFIRMATION: 150408RA011640

• • • Check In: Sat Jan 10

    • Check Out: Tues Jan 13

Justin Wright

Flight: United / American CONFIRMATION: O7S6LV / MJNUOF 

• Arrives - Sat Jan 10 - 345p

• Departs - Tues Jan 13 - 415p (To Philly)

Hotel: Hyatt Place - 222 South Caldwell Street, Charlotte, NC CONFIRMATION: 150408RA011638

• • • Check In: Sat Jan 10

    • Check Out: Tues Jan 13

AFCA Convention

Charlotte Convention Center - 501 S College St Charlotte, NC 28202

Event Website:  https://convention.afca.com/exhibit/ 

Saturday Jan 10

• 9am-6pm Justin/Cecilia arrive, check into hotels, badge pick up, setup booth #1208

• Cecilia - Badge Pick-Up: Please send ONE (1) representative to pick up ALL credentials at the Exhibitor Check-In / Service Area in the Exhibit Hall near the Education Endzone & Booth #1605)

• New Procedure to Set Up Booth:

  • • Please pull directly to the Convention Center Dock Security Shack and wait to be permitted entry. Personal Vehicles (POV) – Unload within 15–20 minutes, Items must be hand-carried (no carts or wheels), Vehicles must exit immediately after unloading.

Sunday Jan 11

• 9am-5pm Exhibit Show Hours

  • • • Talk Track - Scan the QR Code to be entered to win Headphones and learn more about NCSA's Suite of College Coach Products & Services:

        • • • NCSA Coach - free recruiting coach assistant, former college softball players/coaches connecting athletes who could be a good fit for your program; update your roster needs & recruiting preferences to make better matches.

            • Coach Packet by NCSA - App that replaces paper packets at events; real-time roster & schedule updates, track evaluations of recruits between staff members all in one spot. 

            • Front Rush by NCSA - Organize, send and track communications with recruits

            • SportsRecruits - Get transparency into every athlete's recruiting process, guide your athletes and teams, and streamline your entire organization's recruiting efforts.

            • IMG Academy+ - nutrition, mental and development performance services for coaches and programs.

• 3-3:50p NJCAA Coaches Forum - TBD (Cecilia)

  • • • • President: Ryan Mahon - ryan.mahon@blinn.edu; We have 5-10 minutes at the beginning of the meeting to introduce yourself, excited that we are a partners with the NJCAA; we are at booth #1208 and have a raffle give-a-way love to help you with your recruiting needs.

        • Leave a QR Code print off at the meeting

• 5:15p Wrap up booth - take raffle item with you

Monday, Jan 12

• 9am-5:30p Exhibit Show Hours 

• 9a-10:50a NAIA Coach's Meeting - TBD (Cecilia)

  • • • • Championship Manager: Kaitlyn Eador; We have 5-10 minutes at the beginning of the meeting to introduce yourself, excited that we are a partners with the NAIA; we are at booth #1208 and have a raffle give-a-way love to help you with your recruiting needs.

        • Leave a QR Code print off at the meeting

• 5:45p Wrap up booth/take raffle item with you

• 6:30p Tailgate Party - Crown Ballroom - Text Headphone winner to pick up item?

Tuesday, Jan 13

• 9:00a-12p Exhibit Show Opens 

• 9:30a Text Headphone winner to pick up item if they haven't yet

• 12:15p Take down booth; Cecilia drop off materials at FedEx use pre-printed return labels 

If you cannot find pre-printed shipping return labels (or not available) use this information:

• • • • • • • Premier Warehouse - 1145 Jansen Farm Drive - Elgin, IL 60123

            • NCSA Account Number:  620430692 (Always select Ground Shipping)

Take picture of FedEx receipt with tracking numbers & send picture to Sue Webber (815-690-0495 or suewebber@ncsasports.org)

PARTNER PROGRAMS SUPPORTING STAFF EVENT GUIDE - LINK

• Wear NCSA/Front Rush/IMG Academy Shirt and khakis or athletic pants/nice, but comfortable shoes

• Bring credentials and business cards (if applicable) - need photo ID

  • • Bring technological device (i.e., laptop/charger, iPad, etc.) and notebook

      • Disclaimer: By confirming your attendance to this event, you are electing to bring your own technological device (i.e., laptop/charger, iPad, etc.) in order to accomplish the desired and stated goals outlined above and in previous email communications and waiving your right to any compensatory amount for damages or loss you may incur either in transit prior to the event, during the event and after the event. Any and all damages incurred to your personal affects is not the responsibility of NCSA and will not be covered by the company or department travel policy previously shared with you.

SUBMITTING HOURS Dayforce Instructions

• Note: You will enter your hours into Dayforce; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.

CONCUR - PARTNER PROGRAMS REIMBURSEMENT INSTRUCTIONS - LINK

• You have $100/day of per diem for meals and can expense any work-related items (must secure an itemized receipt); Concur expenses should be submitted no later than 7 days after travel! 

• When submitting your Concur expenses, please use the following information:

• Event "Report Name":  AFCAConvention_Charlotte_2026

• Event "Business Purpose":  AFCAConvention_Charlotte_2026

• College Tech - Cecilia & Justin