Attitude of Gratitude - Los angeles

On-site Execution Materials:

Marketing Collateral/Handouts:

• NCSA One Sheeter (count: 1 pack)

• Height & Wingspan 10ft Hop Up 

• NCSA Branded Table Cloth

• Table Sign Holder

Lead Collection Information/ Call To Action (CTA) Strategy:

• Coach Packet email has been sent prior to the event.

3 Phases to AOG Event Execution:

• Phase 1: Welcome/Check-in of Parents and Athlete

• Phase 2: Partner Introduction and NCSA Formal Speaking Sessions (Engagement/Interactions)

• Phase 3: Parent and Athlete Meetings/Evaluations (Close)

1. Gather Leads:A Coach Packet email has been sent prior to the event

• • • Talk track - "You should have received an email prior to the start of the event that encouraged you to start or update your NCSA profile via Coach Packet to let College Coaches know you're HERE at this AOG Camp".

2. On-site Meeting: During this event, it's critical that we encourage families to schedule and meet with NCSA staff. This is a great CTA during presentation and speech once NCSA has been introduced by the partner or while walking around and engaging with parents.

3. Pre-Sets/Schedule Your Recruiting Assessment: if a family wants to schedule a call with NCSA after the event, have them:

• Find a day/time the family is available and schedule in Salesforce. Submit this information to the Event Director post event. 

4. Claimed Leads: Families who you had a great conversation with or asked a lot of questions, but they don't know of a day/time for a recruiting assessment yet.

• • • Check Salesforce to ensure they are not current NCSA clients

    • You can claim up to 25 of these to follow up with on Monday/Tuesday

      • If no "claimed leads" are submitted, up to 25 parent/athlete leads will be automatically given to the Recruiting Coordinator for them to follow-up on as long as they do not belong to another staffer or fall under a different designated "business rule".

5. On-Site Enrollments Flow & Discount Policy: 

• • • If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events   MUST BE USED to 'tag' the athlete to the proper partner event name. 

    • If the family enrolls, verify that you have your names in the correct fields:

      • Recruiting Specialist: Julian Jenkins

      • Recruiting Coordinator: Dennis Brown

On-site Enrollment Discount Policy (Effective 7.28.2022)

• PRIMARY:

  • "save20" - 20% off MVP

  • "getstarted" - 20% off MVP & Elite

• SECONDARY: "Upgrade" Discount (Programs Eligible: Elite to MVP)       

  • "UPGRADE" – Entered into Discount Code section in order for this upgrade to be processed appropriately      

  • Unless a family asks for an "upgrade" do not mention this as an option. If this option is provided to families, you are not permitted to provide an additional discount

  • Any families given an "upgrade" will need to be included in the recap notes to the Event Director along with discount code added during the time of “check out”   

• MULTIPLE SIBLINGS: Policy for families who enroll multiple athletes (usually siblings) at one time: 

  • We can offer 20% off for each sibling (NCSA is not permitted to offer an “Upgrade” on these enrollments or any other discounts).

• CURRENT NCSA CLIENTS ADDING ANOTHER SPORT PROFILE

  • We can offer 20% off this profile as long as it's MVP or Elite (not permitted to offer an “Upgrade” on these enrollments or any other discounts).

Event Goals:

2. Leads from QR Code Scanned: 75

3. Pre-Set (Assessment) Meetings: 5

4. Claimed Leads: up to 25 

5. On-Site Enrollments: 3

EVENT LEAD –  (JULIAN JENKINS) Send a recap email to following people no later than 24 hours post-event:
RQS Inbox: RQS@ncsasports.org
Partnership Account Associate: Rachel Donatini (rachel.donatini@ncsasports.org)
Senior Director of Partnerships: Jaimie Duffek (jduffek@ncsasports.org)
Support Staff: Dennis Brown
Support Staffer's Manager: Jo Cramond

Please include the following:

• Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 4 below:

• Email Outline:

1. Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)

2. Estimated Number of Athletes/Parents/Coaches in attendance and how many conversations/engagements

3. Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.

4. Event photos:

• 2-4 photos should be added as attachments to email - set-up of NCSA materials, engagement with parents/athletes, athletes scanning/completing the DRQ, etc.

SUPPORT STAFF - (DENNIS BROWN)

1. SUBMIT HOURS: Dayforce Instructions 

Note: You will enter your hours into "Dayforce"; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.

2. Post Event Email

An email, with all required information listed below, MUST BE submitted no later than 9:00 AM CST the day after your last event work day and should be emailed to: RQs@ncsasports.org, rachel.donatini@ncsasports.org, Event Lead, and your Direct Manager.

Example of email to send with hours listed:

• YOUR NAME 

• EVENT NAME: AOG_Los Angeles_2026

• Date of Event: 6:45 a.m. – 4:45 p.m. EST (took 1 hour lunch; 9 hrs.)

Total: 9 hours

REPORT CLAIMED LEADS, PRE-SETS, & ONSITE ENROLLMENTS 

• Download the excel sheet (provided in the prep call document), input your pre-sets and onsite enrollments.
  Email no later than 9:00 AM CST the day after your last event work day to: RQs@ncsasports.org, rachel.donatini@ncsasports.org, the Event Lead and your Direct Manager. 

*Note - Recruiting Coordinators can have unlimited pre-sets and on-site enrollments 

You will be assigned up to 25 claimed leads- focus more on your pre-sets and onsite meetings!

*Note: The Recruiting Coordinator will be responsible for setting the meeting (for presets) in Salesforce along with submitting this information on the "Post Event Recap - Lead Form". Please make sure your engagement notes are also done for each meeting during or post event as well.

Report Client Engagements/College Coach Conversations - If you had any college coach or client engagements, include the name of the coach/program or student-athlete/grad year in the above excel sheet.

For Recruiting Coaches - Be sure to track the conversation as a Coaching Session (MVP) or Family Phone Call (Champion/Elite) in client profile and report any Roster Openings to Coach Relations).
Client Engagement" Example: 

• • • Nicholas Bowling 2024 - MVP - Coaching Session

    • Christian Kennick 2023 - ELITE - talked to mom only, wants to stay in Northeast

    • Adam Bacchas 2024 - CHAMPION - getting video soon

Submit Post Event Survey -

• Support Staff - Please complete this survey after the completion of the event: https://forms.office.com/r/wcuE8bAiGS (estimated time to complete: 7 minutes) 

• Lead - Post Event Survey - https://forms.office.com/r/FUEmQrZ5kQ (estimated time to complete: 5 minutes)