Saturday, March 21 2026
El Segundo High School 640 Main St, El Segundo, CA 90245
1.) Scott Martin - smartin@attitudeofgratitude.com
TRAVEL INFORMATION:
TEAM LEAD/SPEAKER: Julian Jenkins, Senior Director of Recruiting Education (650-380-8607)
Flight: Southwest Conf #: BL32PT
Arrival: Fri, March 20 8:05 AM
Flight: Southwest Conf #: BL32PT
Departure: Sat, March 21 10:05 PM
Hotel: Miami International Airport Hotel
Address: Quality Inn & Suites Hermosa Beach
Confirmation: #23805191
Check-in: Friday, March 20
Check-out: Sat, March 21
Upon check-out, please make sure the NCSA Corporate Card has been charged and not your personal card.
Public Transportation/Personal Car Mileage - reimbursed through CONCUR (Instructions)
Senior Recruiting Coordinator: Dennis Brown
Rental Car - reimbursed through CONCUR (Instructions)
In Case of Emergency or Event Questions/Concerns:
Partnership Account Associate - Rachel Donatini (rachel.donatini@ncsasports.org); 419-632-3694
On-site Execution Materials:
Marketing Collateral/Handouts:
NCSA One Sheeter (count: 1 pack)
Height & Wingspan 10ft Hop Up
NCSA Branded Table Cloth
Table Sign Holder
Lead Collection Information/ Call To Action (CTA) Strategy:
Coach Packet email has been sent prior to the event.
3 Phases to AOG Event Execution:
Phase 1: Welcome/Check-in of Parents and Athlete
Phase 2: Partner Introduction and NCSA Formal Speaking Sessions (Engagement/Interactions)
Phase 3: Parent and Athlete Meetings/Evaluations (Close)
Gather Leads:A Coach Packet email has been sent prior to the event
Talk track - "You should have received an email prior to the start of the event that encouraged you to start or update your NCSA profile via Coach Packet to let College Coaches know you're HERE at this AOG Camp".
2. On-site Meeting: During this event, it's critical that we encourage families to schedule and meet with NCSA staff. This is a great CTA during presentation and speech once NCSA has been introduced by the partner or while walking around and engaging with parents.
3. Pre-Sets/Schedule Your Recruiting Assessment: if a family wants to schedule a call with NCSA after the event, have them:
Find a day/time the family is available and schedule in Salesforce. Submit this information to the Event Director post event.
4. Claimed Leads: Families who you had a great conversation with or asked a lot of questions, but they don't know of a day/time for a recruiting assessment yet.
Check Salesforce to ensure they are not current NCSA clients
You can claim up to 25 of these to follow up with on Monday/Tuesday
If no "claimed leads" are submitted, up to 25 parent/athlete leads will be automatically given to the Recruiting Coordinator for them to follow-up on as long as they do not belong to another staffer or fall under a different designated "business rule".
5. On-Site Enrollments Flow & Discount Policy:
If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events MUST BE USED to 'tag' the athlete to the proper partner event name.
If the family enrolls, verify that you have your names in the correct fields:
Recruiting Specialist: Julian Jenkins
Recruiting Coordinator: Dennis Brown
On-site Enrollment Discount Policy (Effective 7.28.2022)
PRIMARY:
"save20" - 20% off MVP
"getstarted" - 20% off MVP & Elite
SECONDARY: "Upgrade" Discount (Programs Eligible: Elite to MVP)
"UPGRADE" – Entered into Discount Code section in order for this upgrade to be processed appropriately
Unless a family asks for an "upgrade" do not mention this as an option. If this option is provided to families, you are not permitted to provide an additional discount
Any families given an "upgrade" will need to be included in the recap notes to the Event Director along with discount code added during the time of “check out”
MULTIPLE SIBLINGS: Policy for families who enroll multiple athletes (usually siblings) at one time:
We can offer 20% off for each sibling (NCSA is not permitted to offer an “Upgrade” on these enrollments or any other discounts).
CURRENT NCSA CLIENTS ADDING ANOTHER SPORT PROFILE
We can offer 20% off this profile as long as it's MVP or Elite (not permitted to offer an “Upgrade” on these enrollments or any other discounts).
Event Goals:
Leads from QR Code Scanned: 75
Pre-Set (Assessment) Meetings: 5
Claimed Leads: up to 25
On-Site Enrollments: 3
*Note: Est. # of attendees/camp: 150-20
11:00 AM - Staff arrive at venue; registration starts at 12:00 PM
Connect with partner point of contact upon arrival to get table set-up
Set-up NCSA check-in table in designated registration/measurements area (instructed by AOG) with QR code information and table sign available for athletes/parents to scan and "update their NCSA profile"
12:30 PM - Camp Welcome/Coach Introduction
12:35 - 12:45 PM - Skills/drills/practice begins
Greet athletes/parents as they check-in during registration time – encouraging to “scan” the QR code, google domain or paper recruiting questionnaires
2:20 PM - USC vs. CAL
2:55 PM - UCLA vs. Stanford
3:30 PM - Oregon vs. OSU
4:05 PM - WSU vs. Washington
4:40 PM - PHH Prep UAA
5:20 PM - 20 minute speaking session Julian & Dennis - Introduction to NCSA
Presentation time for NCSA - During this overview, please encourage on-site meeting sign-up, initial recruiting questions and indicate where the NCSA station will be located during the event
5:40 PM - CAL vs. UCLA
6:15 PM - USC vs. Stanford
6:50 PM - Oregon vs. Washington
7:25 PM - WSU vs. OSU
8:00 PM - End of camp
EVENT LEAD – (JULIAN JENKINS) Send a recap email to following people no later than 24 hours post-event:
RQS Inbox: RQS@ncsasports.org
Partnership Account Associate: Rachel Donatini (rachel.donatini@ncsasports.org)
Senior Director of Partnerships: Jaimie Duffek (jduffek@ncsasports.org)
Support Staff: Dennis Brown
Support Staffer's Manager: Jo Cramond
Please include the following:
Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 4 below:
Email Outline:
Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)
Estimated Number of Athletes/Parents/Coaches in attendance and how many conversations/engagements
Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.
Event photos:
2-4 photos should be added as attachments to email - set-up of NCSA materials, engagement with parents/athletes, athletes scanning/completing the DRQ, etc.
SUPPORT STAFF - (DENNIS BROWN)
SUBMIT HOURS: Dayforce Instructions
Note: You will enter your hours into "Dayforce"; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.
Post Event Email
An email, with all required information listed below, MUST BE submitted no later than 9:00 AM CST the day after your last event work day and should be emailed to: RQs@ncsasports.org, rachel.donatini@ncsasports.org, Event Lead, and your Direct Manager.
Example of email to send with hours listed:
YOUR NAME
EVENT NAME: AOG_Los Angeles_2026
Date of Event: 6:45 a.m. – 4:45 p.m. EST (took 1 hour lunch; 9 hrs.)
Total: 9 hours
REPORT CLAIMED LEADS, PRE-SETS, & ONSITE ENROLLMENTS
Download the excel sheet (provided in the prep call document), input your pre-sets and onsite enrollments.
Email no later than 9:00 AM CST the day after your last event work day to: RQs@ncsasports.org, rachel.donatini@ncsasports.org, the Event Lead and your Direct Manager.
*Note - Recruiting Coordinators can have unlimited pre-sets and on-site enrollments
You will be assigned up to 25 claimed leads- focus more on your pre-sets and onsite meetings!
*Note: The Recruiting Coordinator will be responsible for setting the meeting (for presets) in Salesforce along with submitting this information on the "Post Event Recap - Lead Form". Please make sure your engagement notes are also done for each meeting during or post event as well.
Report Client Engagements/College Coach Conversations - If you had any college coach or client engagements, include the name of the coach/program or student-athlete/grad year in the above excel sheet.
For Recruiting Coaches - Be sure to track the conversation as a Coaching Session (MVP) or Family Phone Call (Champion/Elite) in client profile and report any Roster Openings to Coach Relations).
Client Engagement" Example:
Nicholas Bowling 2024 - MVP - Coaching Session
Christian Kennick 2023 - ELITE - talked to mom only, wants to stay in Northeast
Adam Bacchas 2024 - CHAMPION - getting video soon
Submit Post Event Survey -
Support Staff - Please complete this survey after the completion of the event: https://forms.office.com/r/wcuE8bAiGS (estimated time to complete: 7 minutes)
Lead - Post Event Survey - https://forms.office.com/r/FUEmQrZ5kQ (estimated time to complete: 5 minutes)
PARTNER PROGRAMS SUPPORTING STAFF EVENT GUIDE
Wear NCSA Shirt or plain colored shirt or polo and khakis or athletic pants/nice running shoes
If you do not have an updated NCSA or IMG branded shirt, please wear a plain colored polo or shirt
Bring technological device (i.e., laptop/charger, iPad, etc.) and notebook
Disclaimer: By confirming your attendance to this event, you are electing to bring your own technological device (i.e., laptop/charger, iPad, etc.) in order to accomplish the desired and stated goals outlined above and in previous email communications and waiving your right to any compensatory amount for damages or loss you may incur either in transit prior to the event, during the event and after the event. Any and all damages incurred to your personal affects is not the responsibility of NCSA and will not covered by the company or department travel policy previously shared with you.
You have $100/day of per diem for meals and can expense any work-related items (must secure an itemized receipt).
Note: If traveling to a partner event, the day prior to the actual date you’ve been confirmed to work, NCSA staff is restricted to a Per Diem of $50.
Alcohol is reimbursable
Permitted to one (1) drink if a rental car is reserved for event.
Alcohol consumption should be reasonable and within expense limits. Excess alcohol-related charges may not be reimbursed. When attending partner events, we recommend limiting consumption to no more than two (2) drinks.
Baggage reimbursement
If you are traveling 2 or more days, checked baggage is reimbursable.
All Concur expenses should be submitted no later than 7 days after you travel home from your confirmed event. Failure to comply could result in expenses not being reimbursed.
CONCUR - PARTNER PROGRAMS REIMBURSEMENT INSTRUCTIONS
Concur expenses should be submitted no later than 7 days after travel. When submitting your Concur expenses, please use the following information:
Event "Report Name": AOG Los Angeles 2026
Event "Business Purpose": Partner Travel
Event "Department": Partner Programs