NXGN - Atlanta-CARROLLTON

On-site Execution Materials are pictured above:

*Note: Take all items back to FedEx and Ship to next NXGN Camp Location: TBD

Marketing Collateral/Handouts:

• “Update your Profile for College Coaches Here” (count: 2 one-sided posters)

• NCSA One Sheeter (count: 3 packs)

Lead Collection Information/ Call To Action (CTA) Strategy:

• Landing Page Link: nextgen.ncsarecruits.com

• To check the responses, please log onto Recruit Data w/ Work Flow 

• https://recruit-match.ncsasports.org/fasttrack/reports/rdr 

3 Phases to NCSA Event Execution:

• Phase 1: Welcome/Check-in of Parents and Athlete (Lead Submission)

• Phase 2: Partner Introduction and NCSA Formal Speaking Sessions (Engagement/Interactions)

• Phase 3: Parent and Athlete Meetings/Evaluations (Close)

1. Gather Leads: NCSA Signage w/ QR Code OR website link to form

Have every student-athlete/parent scan the QR code which will re-direct them to the NCSA Landing Page

• • • Talk track - "Fill out this form to start or update your NCSA profile and let College Coaches know you're HERE at camp".

2. On-site Meeting: During this event, it's critical that we encourage families to schedule and meet with NCSA staff. This is a great CTA during presentation and speech once NCSA has been introduced by the partner or while walking around and engaging with parents.

3. Pre-Sets/Schedule Your Recruiting Assessment: if a family wants to schedule a call with NCSA after the event, have them:

• Scan the QR Code and complete the landing page questions so we gather parents/athlete information.

• Find a day/time the family is available and schedule in Salesforce. Submit this information to the Event Director post event. 

4. Claimed Leads: Families who you had a great conversation with or asked a lot of questions, but they don't know of a day/time for a recruiting assessment yet.

• • • Check Salesforce to ensure they are not current NCSA clients

    • You can claim up to 25 of these to follow up with on Monday/Tuesday

      • If no "claimed leads" are submitted, up to 25 parent/athlete leads will be automatically given to the Recruiting Coordinator for them to follow-up on as long as they do not belong to another staffer or fall under a different designated "business rule".

5. On-Site Enrollments Flow & Discount Policy: For Student-Athlete/Parent wanting an onsite enrollment meeting (PLEASE WATCH: Step-by-step “On-site Enrollment” Recording)

• • • If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events   MUST BE USED to 'tag' the athlete to the proper partner event name. 

    • If the family enrolls, verify that you have your names in the correct fields:

      • Recruiting Specialist

      • Recruiting Coordinator

On-site Enrollment Discount Policy (Effective 7.28.2022)

• PRIMARY:

  • "save20" - 20% off MVP

  • "getstarted" - 20% off MVP & Elite

• SECONDARY: "Upgrade" Discount (Programs Eligible: Elite to MVP)       

  • "UPGRADE" – Entered into Discount Code section in order for this upgrade to be processed appropriately      

  • Unless a family asks for an "upgrade" do not mention this as an option. If this option is provided to families, you are not permitted to provide an additional discount

  • Any families given an "upgrade" will need to be included in the recap notes to the Event Director along with discount code added during the time of “check out”   

• MULTIPLE SIBLINGS: Policy for families who enroll multiple athletes (usually siblings) at one time: 

  • We can offer 20% off for each sibling (NCSA is not permitted to offer an “Upgrade” on these enrollments or any other discounts).

• CURRENT NCSA CLIENTS ADDING ANOTHER SPORT PROFILE

  • We can offer 20% off this profile as long as it's MVP or Elite (not permitted to offer an “Upgrade” on these enrollments or any other discounts).

Event Goals:

2. Leads from QR Code Scanned: 75

3. Pre-Set (Assessment) Meetings: 5

4. Claimed Leads: up to 25 

5. On-Site Enrollments: 3

EVENT LEAD – Ship materials to next event on 2026 Calendar

EVENT LEAD – Send a recap email to following people no later than 24 hours post-event:
RQS Inbox: RQS@ncsasports.org
Account Manager: Julian Jenkins (jjenkins@ncsasports.org)

Account Associate - Rachel Donatini (rachel.donatini@ncsasports.org); 419-632-3694

Please include the following:

• Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 4 below:

• Email Outline:

1. Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)

2. Estimated Number of Athletes/Parents/Coaches in attendance and how many conversations/engagements

3. Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.

4. Event photos:

• 2-4 photos should be added as attachments to email - set-up of NCSA materials, engagement with parents/athletes, athletes scanning/completing the DRQ, etc.

SUPPORT STAFF - 

1. SUBMIT HOURS: Dayforce Instructions 

Note: You will enter your hours into "Dayforce"; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.

2. Post Event Email-

An email, with all required information listed below, MUST BE submitted no later than 9:00 AM CST the day after your last event work day and should be emailed to: RQs@ncsasports.org, Event Lead, and your Direct Manager.

Example of email to send with hours listed:

• YOUR NAME 

• EVENT NAME: NXGN_Atlanta_2026

• Date of Event: 6:45 a.m. – 4:45 p.m. EST (took 1 hour lunch; 9 hrs.)

Total: 9 hours

REPORT CLAIMED LEADS, PRE-SETS, & ONSITE ENROLLMENTS 

Copy of Post Event Recap Form.xlsx 

• Download the above excel sheet, input your pre-sets and onsite enrollments.
  Email no later than 9:00 AM CST the day after your last event work day to: RQs@ncsasports.org, nwinters@ncsasports.org, the Event Lead and your Direct Manager. 

*Note - Recruiting Coordinators can have unlimited pre-sets and on-site enrollments 

You will be assigned up to 25 claimed leads- focus more on your pre-sets and onsite meetings!

*Note: The Recruiting Coordinator will be responsible for setting the meeting (for presets) in Salesforce along with submitting this information on the "Post Event Recap - Lead Form". Please make sure your engagement notes are also done for each meeting during or post event as well.

Report Client Engagements/College Coach Conversations - If you had any college coach or client engagements, include the name of the coach/program or student-athlete/grad year in the above excel sheet.

For Recruiting Coaches - Be sure to track the conversation as a Coaching Session (MVP) or Family Phone Call (Champion/Elite) in client profile and report any Roster Openings to Coach Relations).
Client Engagement" Example: 

• • • Nicholas Bowling 2024 - MVP - Coaching Session

    • Christian Kennick 2023 - ELITE - talked to mom only, wants to stay in Northeast

    • Adam Bacchas 2024 - CHAMPION - getting video soon

Submit Post Event Survey -

• Support Staff - Please complete this survey after the completion of the event: https://forms.office.com/r/wcuE8bAiGS (estimated time to complete: 7 minutes) 

• Lead - Post Event Survey - https://forms.office.com/r/FUEmQrZ5kQ (estimated time to complete: 5 minutes)