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Saturday, April 18, 2026
CATHOLIC MEMORIAL SCHOOL
235 Baker Street, West Roxbury, MA, 02132
Partner Point of Contact
Partner Point of Contact
1.) Armani Reeves, General Manager - 508-801-6079
Staff, Travel & Hotel
Staff, Travel & Hotel
TRAVEL INFORMATION:
TEAM LEAD/SPEAKER: Julian Jenkins (Senior Director, Recruiting Education); 650-380-8607
Flight: Confirmed via Amtrav
Arrival:
Flight: Confirmed via Amtrav
Departure:
Hotel: N/A
Address:
Confirmation:
Check-in:
Check-out:\
Upon check-out, please make sure the NCSA Corporate Card has been charged and not your personal card.
Rental Car:
Pick Up:
Drop Off:
RECRUITING COORDINATOR: Alexis Fenn (Senior Recruiting Coordinator); (860) 307-2529
Hotel: DoubleTree by Hilton Hotel Boston Bayside
Address:
Confirmation:
Check-in:
Check-out:
Upon check-out, please make sure the NCSA Corporate Card has been charged and not your personal card.
Mileage:
Personal vehicle to be used for transportation to travel to Boston, MA and from the hotel to the venue
Venue:
CATHOLIC MEMORIAL SCHOOL
235 Baker Street, West Roxbury, MA, 02132
In Case of Emergency or Event Questions/Concerns:
Account Partnership Associate - Rachel Donatini (rachel.donatini@ncsasports.org); 419-632-3694
Event Materials/ Lead Collection/ Goals
Event Materials/ Lead Collection/ Goals
On-site Execution Materials will be shipped to you:
Tracking Info: Shipped to Boston, MA (shipping info in email sent(
*Note: Place all of these items back in the boxes and return to Fedex
Lead Collection Information/ Call To Action (CTA) Strategy:
Landing Page Link: https://www.ncsasports.org/join/football?eid=33068
To check the responses, please log onto Recruit Data w/ Work Flow
3 Phases to Event Execution:
Phase 1: Welcome/Check-in of Parents and Athlete (Lead Submission)
Phase 2: Partner Introduction and NCSA Formal Speaking Session (Engagement/Interactions)
Phase 3: Parent and Athlete Meetings/Evaluations (Close)
Gather Leads: NCSA Signage w/ QR Code OR website link to form
Have every student-athlete/parent scan the QR code which will re-direct them to the NCSA Landing Page
Talk track - "Fill out this form to start or update your NCSA profile and let College Coaches know you're HERE at this Camp".
2. On-site Meeting: During this event, it's critical that we encourage families to schedule and meet with NCSA staff. This is a great CTA during presentation and speech once NCSA has been introduced by the partner or while walking around and engaging with parents.
3. Pre-Sets/Schedule Your Recruiting Assessment: if a family wants to schedule a call with NCSA after the event, have them:
Scan the QR Code and complete the landing page questions so we gather parents/athlete information.
Find a day/time the family is available and schedule in Salesforce. Submit this information to the Event Director post event.
4. Claimed Leads: Families who you had a great conversation with or asked a lot of questions, but they don't know of a day/time for a recruiting assessment yet.
Check Salesforce to ensure they are not current NCSA clients
You can claim up to 25 of these to follow up with on Monday/Tuesday
If no "claimed leads" are submitted, up to 25 parent/athlete leads will be automatically given to the Recruiting Coordinator for them to follow-up on as long as they do not belong to another staffer or fall under a different designated "business rule".
5. On-Site Enrollments Flow & Discount Policy: For Student-Athlete/Parent wanting an onsite enrollment meeting (PLEASE WATCH: Step-by-step “On-site Enrollment” Recording)
If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events MUST BE USED to 'tag' the athlete to the proper partner event name.
If the family enrolls, verify that you have your names in the correct fields:
Recruiting Specialist
Recruiting Coordinator
On-site Enrollment Discount Policy (Effective 7.28.2022)
PRIMARY:
"save20" - 20% off MVP
"getstarted" - 20% off MVP & Elite
SECONDARY: "Upgrade" Discount (Programs Eligible: Elite to MVP)
"UPGRADE" – Entered into Discount Code section in order for this upgrade to be processed appropriately
Unless a family asks for an "upgrade" do not mention this as an option. If this option is provided to families, you are not permitted to provide an additional discount
Any families given an "upgrade" will need to be included in the recap notes to the Event Director along with discount code added during the time of “check out”
MULTIPLE SIBLINGS: Policy for families who enroll multiple athletes (usually siblings) at one time:
We can offer 20% off for each sibling (NCSA is not permitted to offer an “Upgrade” on these enrollments or any other discounts).
CURRENT NCSA CLIENTS ADDING ANOTHER SPORT PROFILE
We can offer 20% off this profile as long as it's MVP or Elite (not permitted to offer an “Upgrade” on these enrollments or any other discounts).
Event Goals:
Leads from QR Code Scanned: 75
Pre-Set (Assessment) Meetings: 6
On-Site Enrollments: 3
Event Guide, Expenses & reminders
Event Guide, Expenses & reminders
PARTNER PROGRAMS SUPPORTING STAFF EVENT GUIDE
Wear NCSA Shirt and khakis or athletic pants/nice running shoes
Bring NCSA credential and business cards
Bring technological device (i.e., laptop/charger, iPad, etc.) and notebook
Disclaimer: By confirming your attendance to this event, you are electing to bring your own technological device (i.e., laptop/charger, iPad, etc.) in order to accomplish the desired and stated goals outlined above and in previous email communications and waiving your right to any compensatory amount for damages or loss you may incur either in transit prior to the event, during the event and after the event. Any and all damages incurred to your personal affects is not the responsibility of NCSA and will not be covered by the company or department travel policy previously shared with you.
You have $60/day of per diem for meals and can expense any work-related items (must secure an itemized receipt); Concur expenses should be submitted no later than 7 days after travel!
As a reminder, you are unable to expense alcohol!
CONCUR - PARTNER PROGRAMS REIMBURSEMENT INSTRUCTIONS
Concur expenses should be submitted no later than 7 days after travel. When submitting your Concur expenses, please use the following information:
Event "Report Name": NXGN Boston 2026
Event "Business Purpose": Partner Travel
Event "Department": Partner Programs
Post Event & Follow-up Responsibilites
Post Event & Follow-up Responsibilites
EVENT LEAD – Julian Jenkins
Send a recap email to following people no later than 24 hours post-event:
RQS Inbox: RQS@ncsasports.org
Director: Julian Jenkins (jjenkins@ncsasports.org)
Additional Support: Rachel Donatini (rachel.donatini@ncsasports.org)
Please include the following:
Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 4 below:
Email Outline:
DOWNLOAD EXCEL SHEET and report any presets, onsite enrollments, client engagements, and coach engagements
Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)
Estimated Number of Athletes/Parents/Coaches in attendance and how many conversations/engagements
Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.
Event photos:
2-4 photos should be added as attachments to email - set-up of NCSA materials, engagement with parents/athletes, athletes scanning/completing the DRQ, etc.
Submit working hours: Dayforce Instructions
Note: You will enter your hours into "Dayforce"; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.
Submit Post Event Survey -
Support Staff - Please complete this survey after the completion of the event: https://forms.office.com/r/wcuE8bAiGS (estimated time to complete: 7 minutes)
Lead - Post Event Survey - https://forms.office.com/r/FUEmQrZ5kQ (estimated time to complete: 5 minutes)
Event Schedule
Event Schedule
Saturday, APRIL 18 2026
Saturday, APRIL 18 2026
Est. # of attendees/camp: 200-250 athletes
8:00 AM Staff arrive at the Field; Start time of event is 8:00 AM
Connect with partner point of contact upon arrival to get table set-up
Set-up NCSA table next to check-in table with QR signage posted for athletes/parents to scan
Regional Camp Registration begins; Assigned Athlete Check-in begins for Combine testing (estimated times depening on size of each position group):
8:00 - 8:30 AM (estimated time) - OL/DL Check-in for Combine Testing
8:30 - 9:15 AM (estimated time) - QBs/RB/LB Check-in for Combine Testing
9:15 - 9:45 AM (estimated time) - Receivers and DBs Check-in for Combine Testing
Greet athletes/parents as they enter and check-in encouraging them to “scan” the QR code or use google domain to "Get Discovered by College Coaches"
NCSA staff available to meet with parents to cover questions regarding NCSA platform/resources, schedule recruiting assessments, and enroll athletes to an NCSA membership
9:45 - 11:00 AM - "Welcome" and NCSA Recruiting Education Presentation
20 – 30 minute “Recruiting Education Seminar” presentation on-field; taking place between the combine and skills training portion of the showcase
Parents/athletes will be in the stands; key to project and engage entire crowd (on-site decision based on layout of field and parent area)
Additional goal of this event is to educate the athletes and parents on the recruiting process and using the NCSA profile to find the best "college fit"
Will most likely get questions around the "Transfer Portal" - HOT TOPIC right now in recruiting
Once the main portion of these event begins, determine a more optimal location to set up the NCSA tent and table to meet with families one on one
11:00 - 1:30 PM Group 1 (Grad Years - 2027-2029 & Lineman) - Individual Position Evaluations, One-on-Ones, & Closing/Awards
Director provides recruiting content to parents in bleachers
NCSA staff available to meet with parents to cover questions regarding NCSA platform/resources, scheduling and hosting on-site meetings, scheduling recruiting assessments, and enrolling athletes to an NCSA membership
1:00 - 4:00 PM Group 2 (Grad Years - 2025-2026) - Individual Position Evaluations, One-on-Ones, & Closing/Awards
Director provides recruiting content to parents in bleachers
NCSA staff available to meet with parents to cover questions regarding NCSA platform/resources, scheduling and hosting on-site meetings, scheduling recruiting assessments, and enrolling athletes to an NCSA membership
Between 3:30 - 4:30 PM (estimated time)
Complete breakdown of NCSA materials
NCSA Departure from event; Event lead to drop all materials at a FedEx location and send to designated location outlined in "Event Materials/ Lead Collection/ Goals"
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