NXGN ELITE REGIONAL SHOWCASE - COllege Station

On-site Execution Materials will be shipped to you:

• Tracking Info: 1Z64098X0342149071

*Note: Place all of these items back in the boxes and return to Fedex

Lead Collection Information/ Call To Action (CTA) Strategy:

• Landing Page Link: https://www.ncsasports.org/join/football?eid=33068

• To check the responses, please log onto Recruit Data w/ Work Flow 

• https://recruit-match.ncsasports.org/fasttrack/reports/rdr 

3 Phases to Event Execution:

• Phase 1: Welcome/Check-in of Parents and Athlete (Lead Submission)

• Phase 2: Partner Introduction and NCSA Formal Speaking Session (Engagement/Interactions)

• Phase 3: Parent and Athlete Meetings/Evaluations (Close)

1. Gather Leads: NCSA Signage w/ QR Code OR website link to form

Have every student-athlete/parent scan the QR code which will re-direct them to the NCSA Landing Page

• • • Talk track - "Fill out this form to start or update your NCSA profile and let College Coaches know you're HERE at this Camp".

2. On-site Meeting: During this event, it's critical that we encourage families to schedule and meet with NCSA staff. This is a great CTA during presentation and speech once NCSA has been introduced by the partner or while walking around and engaging with parents.

3. Pre-Sets/Schedule Your Recruiting Assessment: if a family wants to schedule a call with NCSA after the event, have them:

• Scan the QR Code and complete the landing page questions so we gather parents/athlete information.

• Find a day/time the family is available and schedule in Salesforce. Submit this information to the Event Director post event. 

4. Claimed Leads: Families who you had a great conversation with or asked a lot of questions, but they don't know of a day/time for a recruiting assessment yet.

• • • Check Salesforce to ensure they are not current NCSA clients

    • You can claim up to 25 of these to follow up with on Monday/Tuesday

      • If no "claimed leads" are submitted, up to 25 parent/athlete leads will be automatically given to the Recruiting Coordinator for them to follow-up on as long as they do not belong to another staffer or fall under a different designated "business rule".

5. On-Site Enrollments Flow & Discount Policy: For Student-Athlete/Parent wanting an onsite enrollment meeting (PLEASE WATCH: Step-by-step “On-site Enrollment” Recording)

• • • If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events   MUST BE USED to 'tag' the athlete to the proper partner event name. 

    • If the family enrolls, verify that you have your names in the correct fields:

      • Recruiting Specialist: Cory Harbor

      • Recruiting Coordinator: N/A

On-site Enrollment Discount Policy (Effective 7.28.2022)

• PRIMARY:

  • "save20" - 20% off MVP

  • "getstarted" - 20% off MVP & Elite

• SECONDARY: "Upgrade" Discount (Programs Eligible: Elite to MVP)       

  • "UPGRADE" – Entered into Discount Code section in order for this upgrade to be processed appropriately      

  • Unless a family asks for an "upgrade" do not mention this as an option. If this option is provided to families, you are not permitted to provide an additional discount

  • Any families given an "upgrade" will need to be included in the recap notes to the Event Director along with discount code added during the time of “check out”   

• MULTIPLE SIBLINGS: Policy for families who enroll multiple athletes (usually siblings) at one time: 

  • We can offer 20% off for each sibling (NCSA is not permitted to offer an “Upgrade” on these enrollments or any other discounts).

• CURRENT NCSA CLIENTS ADDING ANOTHER SPORT PROFILE

  • We can offer 20% off this profile as long as it's MVP or Elite (not permitted to offer an “Upgrade” on these enrollments or any other discounts).

Event Goals:

2. Leads from QR Code Scanned: 75

3. Pre-Set (Assessment) Meetings: 6

4. On-Site Enrollments: 3

EVENT LEAD – Paul Putnam

Send a recap email to following people no later than 24 hours post-event:
RQS Inbox: RQS@ncsasports.org
Event Partnership Director: Paul Putnam (pputnam@ncsasports.org) & Rachel Donatini (rachel.donatini@ncsasports.org)
Support Staff:
Support Staffer's Manager:

Please include the following:

• Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 4 below:

• Email Outline:

1. DOWNLOAD EXCEL SHEET and report any presets, onsite enrollments, client engagements, and coach engagements

2. Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)

3. Estimated Number of Athletes/Parents/Coaches in attendance and how many conversations/engagements

4. Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.

5. Event photos:

• 2-4 photos should be added as attachments to email - set-up of NCSA materials, engagement with parents/athletes, athletes scanning/completing the DRQ, etc.
  
  

6. Submit working hours: Dayforce Instructions

• Note: You will enter your hours into "Dayforce"; whatever method you're comfortable with - clocking in/out OR entering them manually AND send your hours in your Event Recap. You will be given access via the Partner Programs drop down option for the event; post-event it will be removed.

Submit Post Event Survey -

• Support Staff - Please complete this survey after the completion of the event: https://forms.office.com/r/wcuE8bAiGS (estimated time to complete: 7 minutes) 

• Lead - Post Event Survey - https://forms.office.com/r/FUEmQrZ5kQ (estimated time to complete: 5 minutes)