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Friday, February 27 - Sunday, March 1, 2026
The Menino Convention and Exhibition Center - 415 Summer St, Boston, MA 02210
Event Website: https://jvctournaments.com/boston_national_q/
Event CONTACTS
Event CONTACTS
NCSA Onsite Event Contacts:
Stephanie Armstrong -228-243-8760 - SArmstrong@ncsasports.org
Paul Putnam - 801-866-9928 - pputnam@ncsasports.org
Alexis Fenn - 860-307-2529 - AFenn@ncsasports.org
Zach Richardson - 801-669-6944 - zachary.richardson@imgacademy.com
Boston Event Contacts:
Rick Clower - (Exhibitor Services) 678-389-1852 - rick@advancedexposervices.com
Jeremy Rubin - (Managing Director) - 678-637-2443 - jeremyrubin@synergies21.com
NCSA Partnership Contact:
Rachel Donatini - rachel.donatini@ncsasports.org - 419-632-3694
AmTrav (travel) Support - support@amtrav.com text: 800-795-8371
Staff, Travel & Hotel
Staff, Travel & Hotel
Paul Putnam - Senior Director, Recruiting Education
Flight: Delta Conf #: GPRPEW
Arrive: Fri 2/27 12:02 AM
Depart: Sun 3/1 6:37 PM
Hotel: AC Hotel by Marriott Boston Downtown Conf #: 78001606
Address: 225 Albany Street, Boston, MA 02118
Check In: Fri 2/27
Check Out: Sun 3/1
Rental Car: Enterprise Conf #: 1593177233
Pick Up: Fri 2/27
Drop Off: Sun 3/1
Stephanie Armstrong - Recruiting Coach
Personal Car - Mileage reimbursed through CONCUR (Instructions)
Hotel: Hyatt Regency Boston Conf #: 150184RA037151
Address: One Avenue De Lafayette, Boston, MA 02111
Check In: Thurs 2/26
Check Out: Sun 3/1
Alexis Fenn - Senior Recruiting Coordinator
Personal Car - mileage reimbursed through CONCUR (Instructions)
Hotel: Hyatt Regency Boston Conf #: 150184RA037151
Address: One Avenue De Lafayette, Boston, MA 02111
Check In: Thurs 2/26
Check Out: Sun 3/1
Event Schedule
Event Schedule
Nike Boston National Qualifier
Thursday, February 26
8:00am: Alexis departs her house to pick up event materials from Alyssa by 12:00pm (6 Upland Woods Circle, Unit 407, Norwood, MA 02062)
Early afternoon: Alexis & Stephanie meet at convention center to set up booth.
Go to: The docks are off of Cypher Street. Once you pull off of Cypher Street, you will go straight and end up at the Loading dock gates where Public Safety Officer, Richie, will direct you further. Inform the Public Safety Officer that you are there for the Nike Boston National Qualifier Volleyball event and provide NCSA as company name. The officer will have your name, and give you a pass for parking for move in/out. BOOTH 403 10x20 space. ALL EXHIBITORS MUST MOVE IN by 5pm EST.
After Booth Set Up: Alexis & Stephanie check into hotel.
Hotel Parking: Opt for self-park over valet.
Friday, February 27
12:00am: Paul arrives in Boston, picks up rental car & checks into hotel.
CLICK HERE for pricing and locations of Additional Garages in the Area
MCEC PARKING ONLY: $35 per regular sized vehicle with NO in-out privileges
7:30am: When entering on event day, BRING YOUR DRIVERS LICENSE and QR CODE with you* - you will enter the convention center through the "spectator" line, and will need to show them your QR Code and photo ID.
7:45am-1:30pm: Stephanie & Alexis meet at booth for Wave 1, game start at 8:00am (Paul arrives by 10:00am)
12:00pm-2:00pm Stagger Lunch Breaks so someone is at the booth at all times.
2:30pm-TBD: Staff at booth for Wave 2. Same as Wave 1, different groups/ages of players/parents/coaches. At the end of the day, straighten booth, keep Table Signs on display, everything else under table and Depart NCSA Booth.
Saturday, February 28
CLICK HERE for pricing and locations of Additional Garages in the Area
MCEC PARKING ONLY: $35 per regular sized vehicle with NO in-out privileges
7:30am: When entering on event day, BRING YOUR DRIVERS LICENSE and QR CODE with you* - you will enter the convention center through the "spectator" line, and will need to show them your QR Code and photo ID.
7:45am-1:30pm: All meet at booth for Wave 1, game start at 8:00am.
12:00pm-2:00pm Stagger Lunch Breaks so someone is at the booth at all times.
2:30pm-TBD: Staff at booth for Wave 2. Same as Wave 1, different groups/ages of players/parents/coaches. At the end of the day, straighten booth, keep Table Signs on display, everything else under table and Depart NCSA Booth.
Sunday, March 1
CLICK HERE for pricing and locations of Additional Garages in the Area
MCEC PARKING ONLY: $35 per regular sized vehicle with NO in-out privileges
7:30am: Staff checks out of hotels. When entering on event day, BRING YOUR DRIVERS LICENSE and QR CODE with you* - you will enter the convention center through the "spectator" line, and will need to show them your QR Code and photo ID.
7:45am-1pm: Sunday is elimination day; once a team loses, they are done and start heading home. Booth flow will start slowing down around 1pm
TBD: Staff departs convention center. You do NOT need to tear down booth as it will stay up for the following weekend.
Paul's flight departs at 6:37pm.
Stephanie & Alexis travel home.
_________________________________________
To promote booth engagement, we'll be measuring player's height, standing reach and vertical jump, using the VERT USB clip: PLEASE READ: https://www.myvert.com/faq Please bring iPhone or iPad if you have one and download the VERT app to your device prior to event. (Only iOS compatible at this time).
CLICK HERE TO READ THIS: BOOTH FLOW (Scan Code, Measure Height, Standing Reach, Vertical Jumps): Players (or parents) will scan a QR Code to fill out a form before they get measured. BE PROACTIVE! Do not sit and wait for engagement; tell the kids what to do - scan here and we'll measure your jump.
Event Materials, Strategies, Goals & Roles
Event Materials, Strategies, Goals & Roles
Bring technological device (i.e., laptop/charger, iPad, etc.) and notebook
Disclaimer: By confirming your attendance to this event, you are electing to bring your own technological device (i.e., laptop/charger, iPad, etc.) in order to accomplish the desired and stated goals outlined above and in previous email communications and waiving your right to any compensatory amount for damages or loss you may incur either in transit prior to the event, during the event and after the event. Any and all damages incurred to your personal affects is not the responsibility of NCSA and will not be covered by the company or department travel policy previously shared with you.
Event Materials - SHIPPED TO ALYSSA
Volleyball POD
NCSA Volleyball Toolbox Kit w/ VERT clips (VERTs need to be charged overnight, every night)
NCSA Table Cloth (2)
NCSA Retractable Banner & Backdrops (2)
NCSA Height Measuring Device (1)
Dry Erase board w/ markers
NCSA Handouts (50)
NCSA VB Stat Cards (300)
Pens (10)
NCSA Giveaways (luggage tags, bracelets, chapstix, etc)
NCSA Bag - for anyone who enrolls*
Booth electricity - purchased; will be at booth
Booth WiFi - TBD, but probably use Personal Hot Spots on phone, if applicable.
Lead Collection Information/ Call To Action (CTA) Strategy:
Gather Leads (ALL STAFF): NCSA Table Signage QR Code - Have every student-athlete/parent scan the code and fill out the form before they go through the jump station: GOAL: (200)
If phones do not pull up the QR Code or they do not have their phone available, keep www.ncsavolleyball.com open on your computer/tablet so they can still fill out the form.
On Site Enrollments (LEAD & REC COORD): For Student-Athlete/Parent wanting an onsite enrollment meeting: WATCH THIS: https://bit.ly/NCSA_OnsiteEnrollment
If an enrollment meeting is conducted onsite during the event, this link: https://recruit-match.ncsasports.org/recruit/events MUST BE USED to 'tag' the athlete to the proper partner event name (SportWrench_Nike Boston_Weekend #1_2026)
If the family enrolls, verify that you have your names in the correct fields:
Recruiting Specialist: Paul Putnam
Recruiting Coordinator: Alexis Fenn
Set Meetings (REC COORD): Schedule Your Recruiting Assessment: if a family wants to schedule a call with a Rec Specialist for their Recruiting Assessment after the event, have them:
Scan the QR Code so we gather their information
Tag the family to the event https://recruit-match.ncsasports.org/recruit/events
Schedule them for their Rec. Assessment call through SalesForce
Send these set meetings to your direct manager
Event Leads (REC COORD): Each Recruiting Coordinator will have up to 25 leads to follow up with after the event. These leads will be assigned to you and on your call list your next work day.
Coach & Client Engagement (LEAD / REC COACH):
CLIENT: For families who have a PAID Memberships and have a 10+ min conversation with us onsite, keep track of student-athlete/parent names and enter them into the post event excel doc.
COLLEGE COACH: If you have interaction with any college coach, enter info into the post event excel doc with their names/programs and any additional information, such as Roster Openings, so Coach Relations can follow up with.
Event Goals:
Leads from QR Code Scanned: 200
On-Site Enrollments: 5 (Paul)
Set Meetings: 18 (Alexis)
Client Engagements: 20 (Stephanie)
Event Roles:
LEAD:
Lead Communicator - with onsite event personnel and NCSA event director if anything needs to be addressed. Speaking to and engagement with student-athletes/parents/coaches individually or in a group setting (if applicable).
Pre-Event- ensuring that the NCSA equipment and materials arrive onsite at the correct time. Timely setup, pictures, professional booth presentation (and efficient take down) of NCSA equipment and materials.
During event - Getting every possible parent/player to scan QR code to fill out the form. Speaking with student-athletes/families about recruiting, answering any questions, conducting onsite recruiting assessments/enrollments (if applicable), ensuring that goals are met.
Post-Event - ensuring NCSA equipment and materials are stored correctly or shipped back to NCSA warehouse, as well as providing event photos and post-event email and voicemail.
SUPPORT STAFF:
Pre-Event- Efficient setup (and take down) of NCSA equipment and materials.
During event - Getting every possible parent/player to scan QR code to fill out the form. Speaking with student-athletes/families about recruiting, answering any questions, ensuring that goals are met.
Post-Event - ensuring NCSA equipment and materials are stored correctly or shipped back to NCSA warehouse, as well as providing event photos and post-event email.
Post-Event & Follow Up Responsibilites
Post-Event & Follow Up Responsibilites
1. RECAP EMAIL & VOICEMAIL (PAUL) - Send a recap email to RQS@ncsasports.org, rachel.donatini@ncsasports.org, and jduffek@ncsasports.org no later than 9:00am CT the day after your last work day event.
Voicemail: Call 702-357-3599 to leave a final report message; include information from 1- 3 below:
Email Outline:
Event Name / Location / Dates (nearest big city, where participants were generally from, etc.)
Estimated Number of Athletes/Parents/Coaches in attendance and how many onsite enrollments / onsite assessments / set assessment meetings
Notes about the event/partner, any recommendations pertinent to success of future partner events, +/- from the event, engagement with target audience, on-site meeting strategy, additions to future events, any any other information that the event director and/or recruiting coordinators/specialists would need to know.
Event photos - 2-4 photos should be added as attachments to email.
2. SUBMIT HOURS (ALL SUPPORT STAFF) Clock in, click "Work Transfer" and select "Partners," Clock out. Clock in/out like normal for lunch breaks. Or keep track of your hours and enter into Dayforce after event. CLICK HERE FOR DAYFORCE DIRECTIONS.
You will still send an email with your hours (see example below) to the Event Director to confirm with HR that your hours are in Workday. Submit hours to Rachel Donatini rachel.donatini@ncsasports.org, Jaimie Duffek jduffek@ncsasports.org and your direct manager no later than 9:00am CT the day after your last work day event.
Example of email to send with hours listed:
YOUR NAME - EVENT NAME: SportWrench_Nike Boston_Weekend #1_2026
Friday, May 21st - 12:00 p.m. - 2:00 p.m. EST (setup - 2 hrs.)
Saturday, May 22nd – 6:45 a.m. – 4:45 p.m. EST - took 1 hour lunch - (9 hrs.)
Sunday, May 23rd - 7:30 a.m. – 3:00 p.m. EST - no lunch (7.5 hrs.)
Total: 18.5 hours
4. REPORT SET MEETINGS & ONSITE ENROLLMENTS (LEAD/ REC COORD) DOWNLOAD EXCEL SPREADSHEET
This email with this list of athletes MUST BE submitted no later than 9:00 AM CST the day after your last event work day and should be emailed to: RQs@ncsasports.org, rachel.donatini@ncsasports.org, jduffek@ncsasports.org and your Direct Manager.
*Note - Recruiting Coordinators can have unlimited onsite set meetings, assessments and enrollments; All of the athletes you submit MUST SCAN THE QR CODE. Use the Post-Event Excel Spreadsheet
Onsite Assessments & Enrollments - Be sure to "tag" to SportWrench_Nike Boston_Weekend #1_2026 before enrolling: https://recruit-match.ncsasports.org/recruit/events
Onsite Set Meetings - Be sure to "tag" to SportWrench_Nike Boston_Weekend #1_2026 before setting in Salesforce: https://recruit-match.ncsasports.org/recruit/events
5. REPORT CLIENT ENGAGEMENTS/COLLEGE COACH CONVERSATIONS: (LEAD/REC COACHES) DOWNLOAD EXCEL SPREADSHEET
If you had any college coach or client engagements, include the name of the coach/program or student-athlete/grad year in your post-event email to rqs@ncsasports.org, rachel.donatini@ncsasports.org, jduffek@ncsasports.org, and your direct manager. Be sure to track the conversation as a Coaching Session (MVP) or Family Phone Call (Champion/Elite) in client profile and report any Roster Openings to Coach Relations. Use the Post-Event Excel Spreadsheet
6. SUBMIT POST EVENT SURVEY (ALL STAFF): https://forms.office.com/r/A2KdSsCUhW
Please complete this survey after completion of the event.
Event Guide, Expenses & Reminders
Event Guide, Expenses & Reminders
PARTNER PROGRAMS SUPPORTING STAFF EVENT GUIDE
Wear NCSA Shirt or plain colored shirt or polo and khakis or athletic pants/nice running shoes
If you do not have an updated NCSA or IMG branded shirt, please wear a plain colored polo or shirt
Bring technological device (i.e., laptop/charger, iPad, etc.) and notebook
Disclaimer: By confirming your attendance to this event, you are electing to bring your own technological device (i.e., laptop/charger, iPad, etc.) in order to accomplish the desired and stated goals outlined above and in previous email communications and waiving your right to any compensatory amount for damages or loss you may incur either in transit prior to the event, during the event and after the event. Any and all damages incurred to your personal affects is not the responsibility of NCSA and will not covered by the company or department travel policy previously shared with you.
You have $100/day of per diem for meals and can expense any work-related items (must secure an itemized receipt).
Note: If traveling to a partner event, the day prior to the actual date you’ve been confirmed to work, NCSA staff is restricted to a Per Diem of $50.
Alcohol is reimbursable
Permitted to one (1) drink if a rental car is reserved for event.
Alcohol consumption should be reasonable and within expense limits. Excess alcohol-related charges may not be reimbursed. When attending partner events, we recommend limiting consumption to no more than two (2) drinks.
Baggage reimbursement
If you are traveling 2 or more days, checked baggage is reimbursable.
All Concur expenses should be submitted no later than 7 days after you travel home from your confirmed event. Failure to comply could result in expenses not being reimbursed.
CONCUR - PARTNER PROGRAMS REIMBURSEMENT INSTRUCTIONS - LINK
When submitting your Concur expenses, please use the following information:
Event "Report Name": SportWrench Nike Boston Weekend #1 2026
Event "Business Purpose": Partner Travel
Department: Partner Programs
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