DLG Subgrant Awardee Resources

Once applications have been reviewed and accepted planning begins for all recipients. The timeline for projects vary based on the type of work being performed. Projects are typically completed within the fiscal year (July 1 - June 30) of application. Services awarded in July will be completed by the following June 30th. 

The general process for projects is as follows:

• Recipients notified

• Confirmation of services emails sent (for planning purposes)

• Service agreements signed (Sample MOU available here)

• Project schedules agreed to

• Materials delivered to DLG (Material Inventory Template, Instructions for drop-off and pick-up of materials)

• Work is performed

• Materials picked up from DLG (if applicable)

• Press materials are completed

• Complete records are made public

• Press materials are circulated

Recipients notified

The DLG Director will notify awardees via email. 

Confirmation of services emails sent

DLG staff will reach out to awardees for a confirmation of services. This allows us to put together a tentative schedule of projects. MOUs do not need to be completed at this point, it is for internal project planning. The confirmation emails will ask the point of contact to confirm:

• The point person(s) for communication going forward (this can be different than the applicant, if needed)

• Number and type of materials for reformatting

• Number and type of metadata records

• Hosting and delivery responsibilities

• Archival storage responsibilities

 Service agreements signed

Awardees are responsible for completing and returning the signed MOU (Sample MOU available here) to the DLG Director

Project scheduling

DLG staff will coordinate with all awardees to develop a project schedule. Once the schedule is finalized awardees will receive a Material Inventory Template as well as instructions for drop-off and pick-up of materials.

Work is performed, and project is completed

You will be updated regularly as your materials move through the reformatting and description process. DLG staff may reach out to you with questions regarding imaging or description. We also may need your assistance drafting press materials including blog posts, press releases, and social media.