DLG SUBGRAnting program

2021/2022 DLG SUBGRANTING PROGRAM

To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 in DLG services from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of September 1, 2021.

Selection of materials or collections to digitize will be made in accordance with the DLG's Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

  • Clarity of proposal--Project scope and responsibilities should be well-defined.

  • Diversity--Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.

  • Reusability--Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.

  • Historic value--Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.

  • Added value through digitization--Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.

  • Capacity building--Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia Public Library Service Archival Services and Digital Initiatives, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG's portal and the DPLA.

To apply, submit a 2 MB or smaller zip file that contains all of the following to our proposal submission form (you will need a gmail account) by June 2, 2021:

  • Application form;

  • One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;

  • Five samples of selected content;

  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and

  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

SAMPLE APPLICATIONS

REVIEWER MATERIALS

RECIPIENTS

2021

  • 6th Cavalry Museum - Digitization of a collection of holiday menus created for the 6th Cavalry troops at Fort Oglethorpe from 1925 to 1940. The holiday dinner menus offer a glimpse of food and culinary traditions and of military life through troop rosters and highlights of each year’s troop activities.

  • Archives of the Society of Mary, Province of the United States - Digitization of films and slides dating from 1938 to 1979 and drawn from Marist College educator Reverend Michael Kerwick's films and from the papers of Marist educator Rev. Vincent Brennan. The materials document the Marist School community in Atlanta and, more broadly Roman Catholics in Georgia.

  • City of Savannah Municipal Archives - Digitization of the selections from Park and Tree Commission minutes from 1896 to 1920 that reflect the intersections of urban planning and civil rights, trends in landscape design, development of Savannah’s cemeteries (both African American and white, since Savannah had segregated cemeteries), and details such as the use of convict labor in city infrastructure projects. These records offer insider perspectives into the decision-making process related to these Jim Crow-era policies that are not often found in government records.

  • Greater Clarks Hill Regional Library System - Digitization of the Rees Funeral Home Funeral Records and the Lincoln County Courthouse Records. The Rees Funeral Home Funeral Records document funeral arrangements and obituaries for Lincoln County residents from 1940 until 1960. The Courthouse records consist of Lincoln County legal records dating back to the 1700s.

  • Georgia B. Williams Nursing Home - Digitization of the Georgia B. Williams Nursing Home Archives documents the first maternity shelter where “only” African American women were allowed, by local Mitchell County doctors, to receive midwife delivery for their newborns. Materials in the collection include registers of the mothers and babies born between 1949 and 1971.

  • Georgia Historical Society - Description of architectural drawings from the Savannah-based, woman landscape architect Clermont Lee. Lee is best known for her work designing gardens and parks for historical landmarks throughout Georgia. The drawings are from 1940 through the mid-1980s and include projects in and around Savannah, as well as several throughout Georgia and the larger Southeast.

  • Georgia State University Special Collections and Archives (Music and Broadcasting Collections) - Digitization of 24 scrapbooks from the Atlanta Symphony Orchestra (ASO) Collection dating from 1945 to 1985 that include newspaper clippings of concert previews, reviews, and highlights of guest performers, composers, and conductors, as well as photographs, advertising materials, and organizational records such as memos and correspondence. The bulk of the ASO scrapbooks are from the 1950s-1960s and document the arrival of Music Director Robert Shaw in the late 1960s and the effects of the Civil Rights movement on the orchestra.

  • Georgia State University Special Collections and Archives (Women’s Collections) - Digitization of audiovisual items from the Carol Brown Papers, 1993-2012 (bulk 1993-1994) focusing on pro- and anti- LGBTQ+ activities in traditionally conservative Cobb County and the campaign to move 1996 Olympic events out of the County. Further, in a time of daily protest, the collection illustrates the power of creative, peaceful protest.

  • Hargrett Library, University Archives - Digitization of the University of Georgia’s Pandora yearbooks dating from 1965-1974, which include the aftermath of desegregation, the beginnings of the black student, the women’s liberation, the gay liberation, and the campus free speech movements.

  • Lee County Library (Leesburg, Ga.) - Digitization of the Lee County Library Local History Collection which contains print material dating from 1784-2000 that includes church histories, local Lee County history, and documentation of the 1994 Southwest Georgia flood.

  • Midway Museum - Digitization of the Julia King Collection, composed of original land grants/deeds, plantation documents, indentures, estate documents, photos, and letters connected with the Roswell King family’s Liberty County plantation and the county itself from the late 1700s through the middle of the 20th century. The collection will be of particular interest to those doing family research on the enslaved in Liberty County.

  • Saint Paul’s Church (Augusta, Ga.) - Description and hosting of the handwritten vestry minutes, parish and marriage registers, and commemorative materials of Saint Paul’s Church, Augusta’s oldest congregation founded in 1750.

2020

2019

  • Athens-Clarke County Library Heritage Room (Athens, Ga.) - Digitization of 8 bound ledgers dating from 1902 to 1907, the earliest section of their City of Athens Police/Mayor’s Court Records, which reflect the cultural, political, social, geographic, and economic diversity of the Athens community and interaction with law enforcement and justice system.

  • Bartow History Center (Cartersville, Ga.) - Digitization of a portion of a collection of county documents that include topics such as: guardianship (1850-1929), indentures (1860-1929), lunacy (1866-1929), pauperism (1866-1879), land grants/deeds (1866-1929), and other records. The records were created by court officials to document legal proceedings and transactions.

  • Fulton County Schools Archives (Hapeville, Ga.) - Digitization of Superintendent’s Annual Reports dating from 1929 to 1977, which contain demographic information pertaining to the growth of the school system located in and around Atlanta. The oldest portion of this collection provides evidence of a largely rural and segregated district during the Great Depression, while the latter portion is a culmination of the movement to integrate the schools after the Brown v. Board of Education decision of 1954, a process that lasted seventeen years.

  • Thomasville History Center (Thomasville, Ga.) - Digitization of the correspondence and diaries of Hazel Beamer Cutler, a Broadway entertainer, and her family friend Candace Wheeler, founder of the American decorative arts movement, both of whom lived in southwest Georgia.

  • University of West Georgia Special Collections (Carrollton, Ga.) - Digitization of publications from the Carroll County Genealogical Society that reflect the settlers of Carroll County in west Georgia after the Indian Springs Treaty of 1824, and inventories of burial sites for both whites and African Americans throughout the county.

2018

2017

  • Athens-Clarke County Library (Athens, Ga.) - Digitization and description of Image magazine, a publication that documented the everyday lives of the African American citizens of Athens, Georgia from 1977-1980.

  • Atlanta History Center (Atlanta, Ga.) - Digitization of recordings of the radio program Southwind: The New Sounds of the Old Confederacy, which aired on WABE in Atlanta between November 14, 1980 and January 29, 1987.

  • Berry College (Mount Berry, Ga.) - Digitization of January 1907 to Winter 1942-1943 issues of the Southern Highlander, the official magazine of the Berry Schools.

  • City of Savannah, Research Library & Municipal Archives (Savannah, Ga.) - Digitization and description of Record Series 3121-019, Savannah Cadastral Survey – Ward Survey Maps, 1939-1940 (Ward Survey Maps were prepared by the Works Progress Administration (WPA) as part of a survey project); Record Series 3121-020, Engineering Department – Major Subdivision Maps, 1871-1972, no date (Major Subdivision Maps include maps of Savannah neighborhoods and subdivisions prepared by surveyors and engineers submitted to the City of Savannah Engineering Department); Record Series 3121-007, Engineering Department – General Maps, 1798-1961, no date (maps illustrating property holdings, land subdivision, and private development in Savannah from the 18th-20th centuries).

  • Columbus State University Archives (Columbus, Ga.) - Digitization and description of the Civil War era material of General Henry Benning, a prominent Confederate general and Georgia Supreme Court justice for whom Fort Benning was named.

  • Juliette Gordon Low Birthplace (Savannah, Ga.) - Digitization and description of Juliette Gordon Low Correspondence, Series India Letters. Juliette Gordon Low traveled in northern India in 1908 and wrote letters to her family describing her experiences and impressions.

  • Piedmont College Library (Demorest, Ga.) - Description of the May Ivie Valise Collection (a case full of historical materials belonging to Piedmont College alumna May Ivie), Johnny Mize Collection (fan letters and photographs belonging to professional baseball player and Demorest, Georgia native Johnny Mize).

  • Valdosta State University Archives and Special Collections (Valdosta, Ga.) - Digitization of the Pinebranch, the first student publication of South Georgia State Normal College and Georgia State Woman’s College (both earlier names for Valdosta State University).

  • Walter J. Brown Media Archives and Peabody Awards Collection (Athens, Ga.) - Enhanced description of Georgia town films and home movies digitized by the Brown Media Archives.