DLG SUBGRAnting program


To broaden partner participation in the Digital Library of Georgia (DLG), DLG is soliciting proposals for historic digitization projects costing up to $7500 from non-profit Georgia cultural heritage institutions. Applicant organizations must be open to the public, and their collections must be available for public research either by appointment or through regular hours. Project metadata will be included in the DLG portal and the Digital Public Library of America (DPLA). Projects may include the reformatting of textual materials (not including newspapers), graphic materials, or audio-visual materials. Applicants should have materials prepared for a project start date of July 1, 2019.

Selection of materials or collections to digitize will be made in accordance with the DLG's Collection Development Policy and will depend on the availability of resources and funding. Applications will be reviewed based on the following criteria:

  • Clarity of proposal--Project scope and responsibilities should be well-defined.
  • Diversity--Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will be given priority.
  • Reusability--Materials should be free of legal restrictions or have permissions granted by the copyright holder. Preference is given to materials that are freely available or available for free reuse for either educational or non-commercial uses.
  • Historic value--Materials should have high research, artifactual, or evidential value and/or be of particular interest to multiple audiences.
  • Added value through digitization--Materials for which access will be substantially improved by digitization or which have a high potential for added value in the digital environment through linkages to existing digitized content will be given priority.
  • Capacity building--Preference will be given to organizations who have not yet collaborated with the DLG and/or those with limited digitization resources or experience.

A committee consisting of DLG, Georgia HomePLACE, Georgia Humanities Council, and Georgia Council for the Arts staff and representatives of GHRAC and the DLG partner community will determine awards. Awards committee members will recuse themselves from review of a proposal should a conflict of interest exist.

For textual and graphic materials, digitization and descriptive services will be performed by DLG staff. In the case of audio-visual collections, digitization will be outsourced to a vendor. Partners are responsible for transporting materials to and from the DLG or for costs associated with shipping to and from vendors.

Nominated materials must have clear rights statements and documentation. Any metadata created will be shared under a Creative Commons License Public Domain License (CC0), through the DLG's portal and the DPLA.

To apply, submit a 2 MB or smaller zip file that contains all of the following to our proposal submission form (you will need a gmail account) by April 12:

  • Application form;
  • One letter of reference from a previous user of the materials describing their historic value and potential for reuse by multiple audiences;
  • Five samples of selected content;
  • A budget that includes conversion costs, metadata services, and hosting fees based on the DLG Digital Services Cost Recovery for Proposal Development and using the application budget form; and
  • If requesting DLG hosting, proof of rights status for materials (e.g., letter of permissions from copyright holder, donor’s agreement, orphan works status assessment, release form, etc.).

Important dates

February 14, 2 pm, Webinar slides | video

February 19, 10 am-noon, Phone office hours with DLG staff (optional)

February 21, 1-4 pm, Phone office hours with DLG staff (optional)

April 12, Proposals due

May 7, Committee reviews proposals

May 14, Recipients notified

June 14, Service agreements signed (Sample MOU available here) and project schedules agreed

July 1, 2019, Program start date





  • Athens-Clarke County Library Heritage Room (Athens, Ga.) - Digitization of 8 bound ledgers dating from 1902 to 1907, the earliest section of their City of Athens Police/Mayor’s Court Records, which reflect the cultural, political, social, geographic, and economic diversity of the Athens community and interaction with law enforcement and justice system.
  • Bartow History Center (Cartersville, Ga.) - Digitization of a portion of a collection of county documents that include topics such as: guardianship (1850-1929), indentures (1860-1929), lunacy (1866-1929), pauperism (1866-1879), land grants/deeds (1866-1929), and other records. The records were created by court officials to document legal proceedings and transactions.
  • Booker T. Washington High School (Atlanta, Ga.) - Digitization of Booker T. Washington High School annuals dating from 1931 to 1968 that document the evolution of African American secondary education, and feature the attendees of the first public high school for African Americans in the state of Georgia. Some notable alumni from the school include Martin Luther King, Jr., Lena Horne, Nipsey Russell, and Louis Wade Sullivan.
  • Fulton County Schools Archives (Hapeville, Ga.) - Digitization of Superintendent’s Annual Reports dating from 1929 to 1977, which contain demographic information pertaining to the growth of the school system located in and around Atlanta. The oldest portion of this collection provides evidence of a largely rural and segregated district during the Great Depression, while the latter portion is a culmination of the movement to integrate the schools after the Brown v. Board of Education decision of 1954, a process that lasted seventeen years.
  • Thomasville History Center (Thomasville, Ga.) - Digitization of the correspondence and diaries of Hazel Beamer Cutler, a Broadway entertainer, and her family friend Candace Wheeler, founder of the American decorative arts movement, both of whom lived in southwest Georgia.
  • University of West Georgia Special Collections (Carrollton, Ga.) - Digitization of publications from the Carroll County Genealogical Society that reflect the settlers of Carroll County in west Georgia after the Indian Springs Treaty of 1824, and inventories of burial sites for both whites and African Americans throughout the county.


  • Augusta-Richmond County Public Library System (Augusta, Ga.) - Online delivery of and metadata creation for oral history interviews documenting Augusta's Chinese-American community.
  • Berry College (Mount Berry, Ga.) - Digitization of the Southern Highlander (Spring/Summer 1943 – September 1966), the official magazine of the Berry Schools.
  • Coastal Heritage Society (Savannah, Ga.) - Digitization of a Civil War era ledger documenting work conducted at the Carpentry Shop, within the Savannah Shops complex of the Central Rail Road & Banking Company of Georgia.
  • Georgia State University (Atlanta, Ga.) - Digitization of the Mike Maloney Out TV Collection (1999-2000). Out TV Atlanta, a half-hour weekly news and entertainment show focused on LGBTQ life, ran from 1999-2000.
  • Oconee Regional Library (Dublin, Ga.) - Digitization and description of teacher's monthly reports from 37 of the African American rural and city schools in operation during the 1930s in Laurens County, Georgia.


  • Athens-Clarke County Library (Athens, Ga.) - Digitization and description of Image magazine, a publication that documented the everyday lives of the African American citizens of Athens, Georgia from 1977-1980.
  • Atlanta History Center (Atlanta, Ga.) - Digitization of recordings of the radio program Southwind: The New Sounds of the Old Confederacy, which aired on WABE in Atlanta between November 14, 1980 and January 29, 1987.
  • Berry College (Mount Berry, Ga.) - Digitization of January 1907 to Winter 1942-1943 issues of the Southern Highlander, the official magazine of the Berry Schools.
  • City of Savannah, Research Library & Municipal Archives (Savannah, Ga.) - Digitization and description of Record Series 3121-019, Savannah Cadastral Survey – Ward Survey Maps, 1939-1940 (Ward Survey Maps were prepared by the Works Progress Administration (WPA) as part of a survey project); Record Series 3121-020, Engineering Department – Major Subdivision Maps, 1871-1972, no date (Major Subdivision Maps include maps of Savannah neighborhoods and subdivisions prepared by surveyors and engineers submitted to the City of Savannah Engineering Department); Record Series 3121-007, Engineering Department – General Maps, 1798-1961, no date (maps illustrating property holdings, land subdivision, and private development in Savannah from the 18th-20th centuries).
  • Columbus State University Archives (Columbus, Ga.) - Digitization and description of the Civil War era material of General Henry Benning, a prominent Confederate general and Georgia Supreme Court justice for whom Fort Benning was named.
  • Juliette Gordon Low Birthplace (Savannah, Ga.) - Digitization and description of Juliette Gordon Low Correspondence, Series India Letters. Juliette Gordon Low traveled in northern India in 1908 and wrote letters to her family describing her experiences and impressions.
  • Piedmont College Library (Demorest, Ga.) - Description of the May Ivie Valise Collection (a case full of historical materials belonging to Piedmont College alumna May Ivie), Johnny Mize Collection (fan letters and photographs belonging to professional baseball player and Demorest, Georgia native Johnny Mize).
  • Valdosta State University Archives and Special Collections (Valdosta, Ga.) - Digitization of the Pinebranch, the first student publication of South Georgia State Normal College and Georgia State Woman’s College (both earlier names for Valdosta State University).
  • Walter J. Brown Media Archives and Peabody Awards Collection (Athens, Ga.) - Enhanced description of Georgia town films and home movies digitized by the Brown Media Archives.