Policies

Data Privacy Policy for ArchaeoTrek Educational Outreach

Data Controller:
ArchaeoTrek, represented by Dr Thea Ravasi (archaeotrek@gmail.com )

Purpose of Processing:
We collect and process contact details of educational staff in Newcastle and the North East to offer relevant educational workshops and resources.

Lawful Basis:
Processing is based on legitimate interests to provide educational offers relevant to schools and educators.

Data Sources:
Contact information is sourced from publicly available school directories and official school websites.

Data Retention:
Contact details are retained only as long as necessary for outreach purposes and deleted promptly upon request.

Your Rights:
You have the right to access, rectify, or erase your data, restrict or object to processing, and request data portability. To exercise these rights or unsubscribe from communications, please contact archaeotrek@gmail.com.

Security:
We take appropriate measures to safeguard your data against unauthorized access or disclosure.

Authored: March 2026

Last reviewed: March 2026

Review frequency: Annually

1. Statement

Safeguarding is everyone’s responsibility at ArchaeoTrek. ArchaeoTrek is committed to safeguarding and promoting the welfare of children and young people and expects anyone delivering or supporting its educational activities to share that commitment.

ArchaeoTrek believes that:

• children and young people should never experience abuse of any kind

• all children have the right to participate in educational activities in a safe, respectful, and supportive environment

• online learning environments must be governed by the same safeguarding principles as in-person educational activities.

ArchaeoTrek recognises that safeguarding involves both preventing harm and responding appropriately to concerns, and that educational activities delivered by external providers must operate within the safeguarding framework of the host school.

2. Purpose

This policy sets out the safeguarding principles and procedures for ArchaeoTrek in-person educational sessions and workshops delivered in schools or other educational settings.

Its purpose is to:

• protect children and young people participating in ArchaeoTrek activities

• clarify safeguarding responsibilities between ArchaeoTrek and the host school

• establish procedures for recognising, reporting, and recording safeguarding concerns

• ensure that ArchaeoTrek activities operate in accordance with relevant safeguarding legislation and good practice.

3. Scope

This policy applies to all ArchaeoTrek in-person teaching sessions and workshops involving children under the age of 18.

This includes:

• classroom talks

• workshops

ArchaeoTrek activities are designed to take place within supervised school environments and under the responsibility of school staff.

4. Supervision Requirement

ArchaeoTrek sessions are delivered only in the presence of a teacher or responsible member of school staff.

The supervising teacher must remain present for the entire duration of the session.

ArchaeoTrek presenters do not supervise children independently and do not take responsibility for classroom management or safeguarding oversight during the session.

The host school retains primary responsibility for:

• pupil behaviour

• supervision

• safeguarding procedures

• pastoral support for pupils.

ArchaeoTrek will not deliver sessions where appropriate supervision by school staff is not in place.

5. Safeguarding Lead

ArchaeoTrek has a named Safeguarding Lead responsible for safeguarding matters relating to its activities.

Safeguarding Lead: Dr Thea Ravasi

Email: archaeotrek@gmail.com

The Safeguarding Lead is responsible for:

• receiving and recording safeguarding concerns arising from ArchaeoTrek activities

• liaising with the supervising teacher and the school’s Designated Safeguarding Lead (DSL) where appropriate

• seeking advice from relevant authorities if required

• reviewing safeguarding procedures and ensuring good safeguarding practice.

The ArchaeoTrek Safeguarding Lead does not replace the role of the school’s Designated Safeguarding Lead, who remains responsible for safeguarding pupils within the school.

6. Safeguarding Principles

ArchaeoTrek recognises that safeguarding concerns may arise in educational settings and that children may experience harm in many forms.

Abuse may include:

• physical abuse

• emotional abuse

• sexual abuse

• neglect

• bullying and cyberbullying

• child-on-child abuse

• exploitation

• radicalisation

• abuse facilitated through digital technologies.

ArchaeoTrek recognises that some children may be particularly vulnerable, including children with special educational needs or disabilities, children experiencing mental health difficulties, and children affected by family circumstances or exploitation.

ArchaeoTrek presenters are not responsible for investigating safeguarding concerns but must recognise concerns and report them appropriately.

7. Professional Conduct

ArchaeoTrek presenters must maintain professional boundaries and appropriate behaviour at all times.

• Presenters will:

• communicate respectfully and professionally with pupils

• use age-appropriate language and educational content

• avoid any behaviour that could be interpreted as secretive, over-familiar, or inappropriate

• follow school rules and procedures while on school premises.

Presenters must not:

• be alone with individual pupils

• request personal contact details from pupils

• share personal contact details with pupils

• communicate privately with pupils outside the classroom environment

• engage with pupils on personal social media accounts.

8. Physical Contact

ArchaeoTrek presenters should avoid unnecessary physical contact with pupils.

Where physical interaction is part of a workshop activity (for example demonstrating an artefact or tool), this should:

• take place in full view of the supervising teacher

• be limited to what is necessary for the activity

• be conducted in a respectful and appropriate manner.

9. Photography and Recording 

ArchaeoTrek does not take photographs, videos, or recordings of pupils during sessions.

Schools remain responsible for managing photography and recording permissions within their own safeguarding and data protection policies.

10. Data Protection

ArchaeoTrek does not routinely collect personal data about pupils.

Information collected for the purpose of organising sessions will normally include only the contact details of the organising teacher or school representative.

Any safeguarding information recorded following a concern will be stored securely and shared only with relevant authorities where necessary.

11. Recognising Safeguarding Concerns

A safeguarding concern may arise through:

• something a pupil says or discloses

• concerning behaviour

• signs of distress or harm

• bullying or inappropriate behaviour between pupils

• behaviour by an adult that raises concern.

ArchaeoTrek presenters should remain attentive to such concerns while recognising that they are not responsible for investigating safeguarding issues.

12. Responding to Safeguarding Concerns

If a safeguarding concern arises during a session, the presenter should:

• Remain calm and listen carefully if a child speaks about a concern.

• Avoid asking leading questions or attempting to investigate the issue.

• Avoid promising confidentiality.

• Inform the supervising teacher immediately.

Where appropriate, the presenter may pause the session so the teacher can take appropriate action.

13. Recording and Reporting Concerns

If a safeguarding concern arises during or in connection with an ArchaeoTrek activity:

• the concern must be reported immediately to the supervising teacher

• the presenter should make a factual written record of what was observed or disclosed

• the concern should also be reported to the ArchaeoTrek Safeguarding Lead.

The school’s Designated Safeguarding Lead will normally determine the appropriate course of action..

14. Emergency Situations

If a child is believed to be at immediate risk of harm, the presenter must:

• alert the supervising teacher immediately

• ensure the situation is addressed by school staff

• contact emergency services if necessary and appropriate.

15. Allegations or Concerns About Adults

Any concern or allegation relating to the behaviour of an adult involved in an ArchaeoTrek activity must be taken seriously.

Such concerns must be reported immediately to:

• the ArchaeoTrek Safeguarding Lead

• the supervising teacher or the school’s Designated Safeguarding Lead.

ArchaeoTrek will cooperate fully with the school and relevant authorities if an investigation is required.

16. Complaints

Any complaint relating to safeguarding will be treated as a safeguarding concern and handled in accordance with this policy. 

17. Recruitment, Vetting, and Training

Where ArchaeoTrek engages individuals to deliver sessions to children, it will apply safer recruitment principles proportionate to the role.

This should include, where relevant:

• identity checks

• references

• role-appropriate DBS checks

• confirmation of suitability to work with children

• safeguarding induction and periodic refresher training

• clear expectations regarding safer working practice and professional boundaries.

DBS guidance remains central where roles involve regulated activity or other eligible work with children.

ArchaeoTrek presenters should also be familiar with:

• online safety risks

• child-on-child abuse

• sexual harassment and sexual violence

• reporting procedures

• Prevent-related concerns, where relevant.

The current Prevent duty guidance remains statutory for specified authorities, and schools treat susceptibility to radicalisation as a safeguarding issue.

18. External Provider Position

ArchaeoTrek operates as an external educational provider rather than as the child’s school. Accordingly:

• the school retains day-to-day safeguarding responsibility for pupils during the session

• the school’s DSL remains the primary internal safeguarding lead for the child

• ArchaeoTrek’s responsibility is to deliver safely, identify concerns, record concerns, and report concerns promptly and appropriately.

ArchaeoTrek sessions are delivered only to supervised classroom groups, and a teacher or responsible member of school staff must remain present throughout the session. ArchaeoTrek presenters do not work with children in an unsupervised capacity. Where schools require additional safeguarding checks for external providers, ArchaeoTrek will work with the school to ensure appropriate safeguarding arrangements are in place. ArchaeoTrek will cooperate openly and promptly with schools in relation to safeguarding matters.

19. Complaints

Any complaint that may indicate a safeguarding issue will be treated as a safeguarding concern and handled under this policy.

20. Quality Assurance and Review

ArchaeoTrek is committed to reviewing safeguarding practice regularly.

This includes:

• annual review of this policy

• review following any safeguarding incident

• review of in person delivery arrangements 

• updating practice in light of changes to legislation or statutory guidance.

21. Key Legislation and Guidance

This policy is informed by the following key legislation and guidance:

• Children Act 1989

• Children Act 2004

• Safeguarding Vulnerable Groups Act 2006

• Equality Act 2010

• Care Act 2014

• Counter-Terrorism and Security Act 2015

• Data Protection Act 2018

• Working Together to Safeguard Children 2023

• Keeping Children Safe in Education 2025

• Prevent duty guidance (current statutory guidance for England and Wales).

22. ArchaeoTrek Safeguarding Lead

The named Safeguarding Lead for ArchaeoTrek is Dr Thea Ravasi. The Safeguarding Lead is responsible for receiving, recording, and responding to safeguarding concerns arising from ArchaeoTrek activities, and for liaising with the supervising teacher, the school’s Designated Safeguarding Lead, and relevant statutory agencies where appropriate.

23. Contact

Email: archaeotrek@gmail.com 

Authored: March 2026

Last reviewed: March 2026

Review frequency: Annually

1. Statement

Safeguarding is everyone’s responsibility at ArchaeoTrek. ArchaeoTrek is committed to safeguarding and promoting the welfare of children and young people and expects anyone delivering or supporting its educational activities to share that commitment.

ArchaeoTrek believes that:

• children and young people should never experience abuse of any kind

• all children have the right to participate in educational activities in a safe, respectful, and supportive environment

• online learning environments must be governed by the same safeguarding principles as in-person educational activities.

ArchaeoTrek recognises that safeguarding includes both preventing harm and responding appropriately to concerns, and that online spaces may present specific risks alongside valuable educational opportunities. Current statutory guidance for schools and colleges emphasises a child-centred approach, early help where appropriate, online safety, and coordinated multi-agency working

2. Purpose and Objective

This policy sets out ArchaeoTrek’s safeguarding principles, procedures, and working practices for the delivery of live online educational sessions.

Its purpose is to:

• protect children and young people who participate in ArchaeoTrek sessions

• set out clear expectations for professional conduct and safer working practice

• establish procedures for recognising, reporting, recording, and escalating safeguarding concerns

• ensure ArchaeoTrek’s practice is informed by current safeguarding legislation, statutory guidance, and good practice

• support schools in understanding the safeguarding arrangements in place when using ArchaeoTrek as an external provider.

This policy is intended to provide a framework for safe delivery rather than replace the safeguarding policy of a participating school. The supervising school remains responsible for safeguarding pupils in its care and for applying its own internal procedures, including referral to its Designated Safeguarding Lead (DSL).

3. Scope

This policy applies to all ArchaeoTrek online teaching activity involving children and young people under the age of 18.

It applies to:

• live online sessions delivered to schools or educational groups

• teaching delivered through Google Meet

• preparatory and follow-up communication with schools and teachers relating to those sessions

• any ArchaeoTrek representative involved in planning, delivering, or supporting an online session.

ArchaeoTrek sessions are designed for group teaching in supervised educational settings. Sessions are typically delivered to whole classes of approximately 30 pupils.

ArchaeoTrek does not provide:

• one-to-one online teaching with children

• unsupervised sessions with children

• private communication with individual pupils

• recorded online teaching sessions involving children.

4. Who This Policy Is For

This policy is relevant to:

• ArchaeoTrek presenters and any other ArchaeoTrek personnel involved in delivery

• schools, teachers, and educational institutions booking ArchaeoTrek sessions

• pupils participating in ArchaeoTrek online sessions

• parents or carers, where schools choose to share provider safeguarding information.

5. Safeguarding Principles

ArchaeoTrek recognises that:

• abuse and neglect can occur online as well as offline

• children may be harmed by adults or by other children

• safeguarding concerns are rarely isolated and may overlap

• some children are at greater risk of harm and may face additional barriers to disclosure or communication

• technology can facilitate bullying, harassment, exploitation, and other harm

• a child may not recognise their experiences as abusive or may not feel ready to disclose them.

Current statutory guidance highlights that online safety includes risks relating to content, contact, conduct, and commerce, and that staff should be alert to safeguarding issues both inside and outside the home, including online.

ArchaeoTrek adopts a child-centred approach. Any safeguarding decision will prioritise the safety and welfare of the child.

All children participating in ArchaeoTrek activities, regardless of age, disability, sex, gender reassignment, race, religion or belief, or sexual orientation, are entitled to equal protection from harm.

6. Definitions of Abuse

ArchaeoTrek recognises the main categories of abuse and neglect set out in statutory guidance, including:

• physical abuse

• emotional abuse

• sexual abuse

• neglect

• child sexual exploitation

• child criminal exploitation

• child-on-child abuse

• sexual violence and sexual harassment

• bullying and cyberbullying

• so-called honour-based abuse, including forced marriage and female genital mutilation

• radicalisation and extremism

• abuse facilitated or carried out through technology.

ArchaeoTrek also recognises that certain children may be particularly vulnerable, including children with special educational needs or disabilities, children experiencing mental health difficulties, children affected by domestic abuse, and children at risk of exploitation or radicalisation. These are all reflected in current school safeguarding guidance.

Because ArchaeoTrek delivers group teaching rather than therapeutic or pastoral intervention, its role is not to investigate abuse. Its role is to notice, respond appropriately, record concerns, and report them without delay.

7. Delivery Model and Core Safeguarding Controls

ArchaeoTrek’s online safeguarding model is built around the following controls:

7.1 Supervised group delivery: All sessions are delivered to supervised groups, not individual children.

7.2 Teacher present throughout: A teacher or responsible member of school staff must remain present for the entire session. ArchaeoTrek will not proceed with a session if no responsible school adult is present.

7.3 Teacher-hosted environment preferred: Where possible, the school or teacher should create and manage the Google Meet session so that the school retains host controls and participant oversight.

7.4 No private communication with pupils: Communication with pupils takes place only in the group learning environment. ArchaeoTrek does not communicate privately with pupils by email, messaging apps, social media, or private chat.

7.5 No one-to-one sessions: ArchaeoTrek does not provide one-to-one online sessions with children.

7.6 No recording: ArchaeoTrek sessions are live and cannot be recorded. Recording, screenshots, or photographs by ArchaeoTrek, schools, staff, pupils, or any other participant are not permitted.

7.7 Presenter visibility and professionalism: ArchaeoTrek presenters will normally have their camera on, be appropriately dressed, use a neutral and professional background, and maintain professional conduct throughout.

7.8 Age-appropriate content: All teaching materials and language will be suitable for the age group and educational context agreed in advance with the school.

7.9 Controlled technology use: Access links are shared only with the organising school or teacher. Screen sharing should be limited to the presenter unless the teacher decides otherwise. Where possible, pupils should participate through a classroom device or supervised school-managed devices.

8. Online Safety

ArchaeoTrek recognises that online safety is a safeguarding issue.

For the purposes of online teaching, ArchaeoTrek considers risks including:

• exposure to inappropriate or harmful content

• inappropriate or harmful contact online

• online conduct that causes or increases harm, including bullying and harassment

• unauthorised access to the online session

• misuse of chat, cameras, microphones, or screen sharing

• attempts to record or capture images of participants

• sharing of personal information

• online behaviour that may indicate wider safeguarding concerns.

Current DfE guidance for schools treats online safety as a constant and interrelated theme in safeguarding practice.

To reduce risk, ArchaeoTrek expects that:

• sessions take place within a supervised school context

• host controls are used appropriately

• pupils are managed by school staff

• no private messaging takes place

• recording is prohibited

• any concerning online behaviour is addressed immediately.

9. Roles and Responsibilities

9.1 ArchaeoTrek

The ArchaeoTrek Safeguarding Lead provides oversight for safeguarding matters arising from ArchaeoTrek activities and acts as the point of contact for safeguarding concerns relating to the organisation.

ArchaeoTrek is responsible for:

• delivering sessions in line with this policy

• maintaining appropriate professional boundaries

• responding appropriately to safeguarding concerns

• making accurate written records of concerns or incidents

• reporting concerns immediately to the supervising teacher and, where necessary, to relevant statutory agencies

• cooperating fully with the school and external agencies where appropriate

• reviewing practice following incidents.

9.2 Schools

The participating school is responsible for:

• ensuring a teacher or responsible adult is present throughout

• retaining responsibility for pupil behaviour, welfare, and safeguarding during the session

• applying its own internal safeguarding procedures, including referral to its DSL

• ensuring pupils understand expectations regarding behaviour, camera use, chat use, and the prohibition on recording.

9.3 ArchaeoTrek presenters

Presenters must:

• read and follow this policy

• maintain professional conduct at all times

• avoid one-to-one contact with pupils

• report concerns immediately

• never promise confidentiality to a child

• never attempt to investigate concerns themselves.

10. Safer Working Practice

ArchaeoTrek presenters must:

• communicate respectfully and professionally

• use only agreed platforms and approved school-facing channels

• work only with supervised groups

• avoid sharing personal contact details with pupils

• avoid friending, following, messaging, or connecting with pupils on social media

• avoid any behaviour that could be interpreted as secretive, over-familiar, or inappropriate

• avoid discussing personal matters with pupils beyond what is necessary for teaching

• avoid asking for unnecessary personal information

• avoid being alone online with a child.

Low-level concerns matter. Any behaviour by an adult that is inconsistent with the expected professional standard, even if it does not meet the threshold for referral to external agencies, should still be recognised and addressed.

11. Communication and Social Media

ArchaeoTrek presenters must not:

• accept or send social media friend or follow requests to pupils under 18

• communicate with pupils using personal social media accounts

• communicate privately with pupils outside the live classroom setting

• use personal messaging services to contact pupils.

All communication relating to bookings, preparation, and follow-up should take place with the school, teacher, or responsible adult.

Any online activity that raises a safeguarding concern must be recorded and reported in line with this policy.

12. Data Protection and Privacy

ArchaeoTrek will collect only the information necessary to organise and deliver an educational session.

ArchaeoTrek will not routinely collect or store personal data about pupils. Contact details will ordinarily be held only for the organising teacher or school.

Any notes or records relating to safeguarding concerns will be handled securely and retained only as necessary for safeguarding and legal purposes.

Where a safeguarding concern arises, relevant information may need to be shared with the school, social care, the police, or other appropriate authorities in order to protect a child. Information-sharing guidance makes clear that practitioners should share information when necessary and proportionate to safeguard children.

13. Recognising Safeguarding Concerns

A safeguarding concern may arise through:

• something a child says

• a disclosure made directly or indirectly

• a child’s behaviour or presentation

• concerning interaction between pupils during the session

• concerning adult behaviour

• inappropriate online conduct

• attempted recording or image capture

• evidence or signs suggesting abuse, neglect, exploitation, bullying, or radicalisation.

ArchaeoTrek recognises that children may disclose information verbally, through behaviour, or in response to educational content. A concern may be small in isolation but still significant.

14. What To Do If A Safeguarding Concern Arises

14.1 Immediate response

If a child makes a disclosure or a concern arises during a live session, the presenter should:

• remain calm

• listen carefully

• avoid expressing shock or disbelief

• not promise confidentiality

• not ask leading questions

• not investigate

• explain, in simple terms, that the information must be passed on to the teacher so the child can be helped.

If appropriate, the presenter may pause the teaching activity so that the supervising teacher can take over immediately.

14.2 Immediate reporting to the supervising teacher

The concern must be reported immediately during the session or as soon as possible afterwards to the supervising teacher or responsible school staff member present.

Where the concern involves the teacher present, the presenter should ask for the matter to be referred to the school’s Designated Safeguarding Lead or senior leadership team directly.

14.3 Written record

As soon as possible after the incident, ArchaeoTrek must make a written record including:

• date and time

• name of school

• name of presenter

• what was seen, heard, or disclosed

• exact words used by the child where possible

• names of any adults informed

• action taken

• whether the session was paused or terminated

• whether emergency services or children’s social care were contacted.

The record should be factual, objective, and signed or attributable to the person making it.

14.4 Notification of the ArchaeoTrek Safeguarding Lead

Where a safeguarding concern arises during or in connection with an ArchaeoTrek session, the presenter must notify the ArchaeoTrek Safeguarding Lead as soon as possible after informing the supervising teacher.

The Safeguarding Lead will:

• ensure that the concern has been appropriately recorded

• confirm that the school has been informed

• determine whether any further action or reporting is required

• maintain secure safeguarding records where appropriate.

14.5 Referral route

In most cases, the school will take the lead through its DSL. However, if ArchaeoTrek believes that a child is at immediate risk of significant harm, and appropriate school action is not available in the moment, ArchaeoTrek should contact:

• 999 if there is an immediate emergency or risk to life

• the relevant local authority children’s social care team if urgent safeguarding intervention is required.

Current statutory guidance is clear that where a child is suffering, or is likely to suffer, significant harm, a referral to children’s social care and, if appropriate, the police, should be made immediately.

14.6 Emergency situations

Examples of emergencies include:

• a child stating they are in immediate danger

• credible disclosure of current physical or sexual abuse requiring urgent action

• threats of serious harm

• a serious medical or welfare emergency observed during the session

• immediate risk linked to exploitation, self-harm, or violent behaviour.

In such cases, the presenter should alert the teacher immediately and, where required, support urgent contact with emergency services.

14.7 After the incident

Following an incident, ArchaeoTrek will:

• ensure the written record is stored securely

• confirm that the concern has been passed to the school

• cooperate with any follow-up request from the school or statutory authorities

• review whether any changes to practice, technology, or procedures are needed.

15. Allegations or Concerns About Adults

Any allegation or concern about an ArchaeoTrek presenter or any other adult involved in delivery must be taken seriously. Any allegation or concern relating to an ArchaeoTrek presenter must be reported immediately to the ArchaeoTrek Safeguarding Lead, who will ensure appropriate liaison with the school and relevant authorities.

This includes behaviour that:

• has harmed a child or may have harmed a child

• may constitute a criminal offence against or related to a child

• indicates a person may pose a risk of harm to children

• suggests a person may not be suitable to work with children.

These are the core harm-threshold categories reflected in current school safeguarding guidance.

If an allegation concerns an ArchaeoTrek presenter:

• the presenter must be removed from further contact with children pending consideration of the allegation where appropriate

• the concern must be recorded immediately

• the school must be informed

• advice must be sought from the relevant Local Authority Designated Officer (LADO) where required

• referral to the Disclosure and Barring Service (DBS) will be considered where the legal threshold is met.

Current DBS guidance explains that referrals should be made where an organisation believes a person has harmed, or poses a risk of harm to, children or vulnerable groups in relevant circumstances.

16. Low-Level Concerns

ArchaeoTrek recognises the importance of addressing low-level concerns about adults working with children.

A low-level concern may include any conduct that:

• is inconsistent with expected professional boundaries

• causes a sense of unease or doubt

• is not serious enough on its own to meet the harm threshold.

Such concerns should still be:

• noted

• considered

• discussed appropriately

• used to inform safer practice and risk management.

17. Recruitment, Vetting, and Training

Where ArchaeoTrek engages individuals to deliver sessions to children, it will apply safer recruitment principles proportionate to the role.

This should include, where relevant:

• identity checks

• references

• role-appropriate DBS checks

• confirmation of suitability to work with children

• safeguarding induction and periodic refresher training

• clear expectations regarding safer working practice and professional boundaries.

DBS guidance remains central where roles involve regulated activity or other eligible work with children.

ArchaeoTrek presenters should also be familiar with:

• online safety risks

• child-on-child abuse

• sexual harassment and sexual violence

• reporting procedures

• Prevent-related concerns, where relevant.

The current Prevent duty guidance remains statutory for specified authorities, and schools treat susceptibility to radicalisation as a safeguarding issue.

18. External Provider Position

ArchaeoTrek operates as an external educational provider rather than as the child’s school. Accordingly:

• the school retains day-to-day safeguarding responsibility for pupils during the session

• the school’s DSL remains the primary internal safeguarding lead for the child

• ArchaeoTrek’s responsibility is to deliver safely, identify concerns, record concerns, and report concerns promptly and appropriately.

ArchaeoTrek sessions are delivered only to supervised classroom groups, and a teacher or responsible member of school staff must remain present throughout the session. ArchaeoTrek presenters do not work with children in an unsupervised capacity. Where schools require additional safeguarding checks for external providers, ArchaeoTrek will work with the school to ensure appropriate safeguarding arrangements are in place. ArchaeoTrek will cooperate openly and promptly with schools in relation to safeguarding matters.

19. Complaints

Any complaint that may indicate a safeguarding issue will be treated as a safeguarding concern and handled under this policy.

20. Quality Assurance and Review

ArchaeoTrek is committed to reviewing safeguarding practice regularly.

This includes:

• annual review of this policy

• review following any safeguarding incident

• review of online delivery arrangements and platform controls

• updating practice in light of changes to legislation or statutory guidance.

21. Key Legislation and Guidance

This policy is informed by the following key legislation and guidance:

• Children Act 1989

• Children Act 2004

• Safeguarding Vulnerable Groups Act 2006

• Equality Act 2010

• Care Act 2014

• Counter-Terrorism and Security Act 2015

• Data Protection Act 2018

• Working Together to Safeguard Children 2023

• Keeping Children Safe in Education 2025

• Prevent duty guidance (current statutory guidance for England and Wales).

22. ArchaeoTrek Safeguarding Lead

The named Safeguarding Lead for ArchaeoTrek is Dr Thea Ravasi. The Safeguarding Lead is responsible for receiving, recording, and responding to safeguarding concerns arising from ArchaeoTrek activities, and for liaising with the supervising teacher, the school’s Designated Safeguarding Lead, and relevant statutory agencies where appropriate.

23. Contact

Email: archaeotrek@gmail.com 

This code of conduct outlines the professional standards expected when delivering ArchaeoTrek online teaching sessions with children and young people.

All presenters must maintain behaviour consistent with professional educational and safeguarding standards.

Professional Behaviour

ArchaeoTrek presenters will:

• Deliver sessions in a professional, respectful and educational manner.

• Use age-appropriate language and content.

• Maintain a professional online presence, including appropriate dress and background.

• Treat all participants fairly and respectfully.

Communication with Pupils

Presenters will:

• Communicate with pupils only during scheduled sessions.

• Interact with pupils in group settings only.

• Avoid any private communication with individual pupils.

• Direct questions and interaction through the supervising teacher where appropriate.

Presenters will never contact pupils via personal email, social media, or messaging platforms.

Safeguarding Responsibilities

Presenters must:

• Follow the ArchaeoTrek Online Safeguarding Policy.

• Report any safeguarding concerns immediately to the supervising teacher.

• Record incidents where appropriate.

Presenters must never:

• Request personal information from pupils.

• Arrange private communication or meetings with pupils.

• Allow sessions to take place without teacher supervision.

Online Session Conduct

During online sessions presenters will:

• Keep cameras on where possible to ensure transparency.

• Ensure the session environment is professional and appropriate.

• Use only approved platforms (Google Meet / Google Classroom).

Sessions are delivered live and cannot be recorded.

Respectful Learning Environment

Presenters will promote an environment that encourages:

• curiosity

• respectful discussion

• inclusive participation

Any behaviour that compromises safety or wellbeing may result in the session being paused or terminated.

ArchaeoTrek provides live online educational sessions designed to support the teaching of archaeology and history in schools. All sessions are delivered in accordance with recognised safeguarding principles and professional standards for working with children and young people.

ArchaeoTrek is committed to ensuring that children and young people participate in learning activities within a safe, respectful, and appropriately supervised environment.

Safeguarding Approach

ArchaeoTrek online sessions follow these key safeguarding principles:

• Sessions are delivered live to supervised classroom groups, typically consisting of approximately 30 pupils.

• A teacher or responsible member of school staff must remain present throughout the session.

• ArchaeoTrek does not provide one-to-one sessions with pupils.

• Communication with pupils takes place only within the group learning environment.

• ArchaeoTrek presenters do not engage in private communication with individual pupils.

Online Delivery

Sessions are delivered using widely recognised educational platforms, including:

• Google Meet

• Google Classroom

Access links are shared only with the organising teacher or institution.

Sessions are delivered live and cannot be recorded. Recording, screenshots, or photographs of sessions are not permitted.

Safeguarding Responsibilities

The supervising teacher retains responsibility for:

• classroom supervision

• pupil behaviour

• safeguarding oversight during the session.

If a safeguarding concern arises during an online session, the issue will be reported immediately to the supervising teacher, who may escalate the matter to the school’s Designated Safeguarding Lead (DSL) in accordance with the school’s safeguarding procedures.

Safeguarding Documentation

ArchaeoTrek maintains the following safeguarding documentation:

• Online Safeguarding Policy

• Online Session Risk Assessment

• Presenter Code of Conduct

These documents are available to schools upon request.