Call for Future AIIDE Hosts

Important Dates

All deadlines are 11:59 PM anywhere in the world (UTC-12). 

• Host Proposal Deadline: October 2nd, 2026

• Host Proposal Notification: October 16th, 2026

What to Submit

The proposal should be short (2-3 pages, Letter-formatted) but provide sufficient details on the:

• Proposed conference dates

• Local AIIDE organizers, including the primary contact who will interact with AAAI on contracts

• Immigration requirements for host country

• Existing legal protections and/or threats for LGBTQIA+ persons 

• Detailed budget estimates (including break-even figures) as a function of the expected number of participants 

• Monetary support that the local committee expects to raise through various sponsorships (public and private)

• Travel logistics, including: flights and airport options, local ground transportation options, and lodging/accommodation options (e.g. hotels, student housing), and their overall impact on the budget

• Potential conference/workshop venues, including details on availability and cost of on-site catering/food options, and their impact on the budget

• Historical weather forecasts

Evaluation Criteria

Proposals will be evaluated in relation to a number of site selection criteria:

1. National, regional, and local AIIDE community support

2. National, regional, and local government and industry support, especially financial

3. Appropriateness of proposed dates

4. Adequacy of conference/workshop facilities for the anticipated number of registrants

5. Adequacy of residence accommodations and food services in a range of price categories and proximity to the conference facilities

6. Adequacy of budget projections

7. Accessibility, attractiveness, and desirability of proposed site

8. Balance with regard to the geographical distribution of previous conferences

Note: this call is not open to bids from convention centers, tourism bureaus, nor private contractor offices. Bids from these kinds of entities will not be considered.