Travel
AIIDE-17 Hotel & Location Information
AAAI has reserved a block of rooms connected to the conference venue, Snowbird, at reduced conference rates. Space is limited so please be sure to reserve well in advance of the cut-off date of September 7.
Snowbird
Located in Little Cottonwood Canyon, Utah
Telephone: 1-800-232-9542
Conference Rates available: Monday, October 3 - Tuesday, October 10, 2017
Single Occupancy per night: $159.00
Double Occupancy per night: $169.00
Check-in Time: 4:00pm
Check-out Time: 11:00am
Luggage storage is available through bell service for guests arriving prior to check-in and for those involved in meetings that extend past check-out time.
Cut-off date for conference rate reservations: 5:00 PM local hotel time, Thursday, September 7, 2017.
Weather Update
The weather at Snowbird during the conference is hard to predict. On September 24th, Snowbird received several inches of snow, and the forecast for the following week was for highs in the 40's-50's, Fahrenheit, with nightly lows below freezing. It's unusual for Snowbird to get snow this early, but the cold weather may persist. We suggest that you check the forecasts specific to Snowbird (e.g., here) before you depart for the conference and plan accordingly. Keep in mind that Snowbird is located high in a canyon above Salt Lake City, and the weather at the resort is often significantly colder than down on the valley floor. Relying on forecasts for Salt Lake City is not recommended.
Accommodations
The discounted room rates include a choice of a Canyon View or Mountain View Bedroom (double Queen bed rooms). All lodging rates and resort fees are exclusive of the Utah state sales tax (currently 11.6%). Tax rates and fees are subject to change and the current taxes and fees in effect at the time of the meeting will apply.
Reservation Options
Guests can confirm lodging through the Snowbird call center at 800-453-3000 or 801-947-8220 available 24 hours a day. A one night deposit it required when calling in and identifying themselves as AIIDE attendees. Reservations can also be made by emailing lodging@snowbird.com.
Guests can also reserve their room by using the www.snowbird.com site and the reservations link at https://reservations.snowbird.com/. Guests will need to use the group code 2C92H5 to obtain the group rates (click on the blue Group Codes link above Find Rooms button). When booking via the website, full payment is required at time of booking. Reservations are fully refundable up to 3 days prior to arrival. A one night cancellation fee will be charged if cancelled within 3 daysprior to arrival.
Amenities
A discounted resort fee of $10.00 per room per night is already included in the quoted guestroom rate. Additional amenities include high-speed wireless internet in rooms, most public spaces, free self parking at all lodges plus valet at the Cliff, fitness center use, in-room coffee and hot beverages in the Lodge at Snowbird lobby, USA Today, toll free calls, faxing, and first 15 minutes of free computer use in the business center.
Access to the exclusive Cliff Spa will be discounted 50% for attendees. The Cliff Spa includes a relaxing solarium, full-service salon, eucalyptus steam room, dry sauna, yoga room, rooftop lap pool, large hot tub, plus extensive cardiovascular and training equipment. Attendees may participate in yoga classes at no charge. The Cliff Spa will provide guests with a discount of 20% off select spa treatments.
Also included in the room rate as a special concession to AIIDE-17 guests, is a complimentary Aerial Tram single ride pass per guest room reservation (weather conditions permitting).
Additional Hotel Information
The Cliff Lodge at Snowbird is one of North America’s most iconic ski lodges. The majesty of Little Cottonwood Canyon can be explored from the views each room provides whether facing Snowbird’s ski slopes or peering down the glacially carved canyons spilling into the Salt Lake City valley below.
Within walking distance to Snowbird’s pedestrian village, The Cliff Lodge offers comfortable lodging for the whole family or group. Amenities include an exercise room, resort-wide internet service, room service, concierge and a state-licensed daycare facility.
Among the resort’s excellent selection of dining opportunities, The Cliff Lodge showcases three restaurants and two lounges. The Aerie Restaurant and Lounge, El Chanate Restaurant and Tequila Bar and The Atrium are open year-round and provide diverse menus for every palate.
*** Snowbird's 45th Annual Oktoberfest Celebration
Snowbird's Annual Oktoberfest runs every Saturday and Sunday from mid-August to early October, and will be open in full force October 7th and 8th, the final two days of AIIDE 2017. The event regularly attracts over 60,000 visitors and has grown to become one of the largest festivals in Utah. The event runs from 12:00pm to 6:00pm each Saturday and Sunday during its run, and admission is free. Food, microbrews, craft booths, entertainment and bands on stage create a lively backdrop for the larges Oktoberfest west of the Mississippi. For more details, see Snowbird's Octoberfest page or call 801-933-2222.
Airport and Transportation
Snowbird is located 25 miles (30 minutes) from downtown Salt Lake City and 29 miles (40 minutes) from Salt Lake City International Airport.
Airport shuttles may be arranged while booking lodging through Snowbird Central Reservations (800-453-3000) or up to 48 hours prior to arrival. Current group round-trip pre-paid price is $66.00 per person based upon local gas per gallon prices below $5.00. Walk-ups are accepted at a higher rate on a space available basis at the Canyon Transportation desk located in the baggage claim area of the Salt Lake City International Airport. Cancellations received within 48 hours of arrival are non-refundable. Driver gratuity is not included in and prices are subject to change.
Both Uber and Lyft operate in Salt Lake City, with convenient pick-up and drop-off at Salt Lake City International Airport from both these services. While pricing varies significantly for these services, a ride on Uber from SLC to Snowbird on 7/7/17 was quoted at $40.00. The same ride on Lyft was quoted at $38.20.
Trip Insurance
Snowbird offers trip insurance on an individual basis for cancellations or travel interruptions. The insurance may be purchased through Central Reservations. It pays for charges assessed due to unforeseen circumstances or death, injury, or illness to the guest, or traveling companion. Insurance must be purchased at the time of booking room reservation.
Disclaimer
In offering Snowbird Ski and Summer Resort, Salt Lake City International Airport, and all other service providers (hereinafter referred to as "Supplier(s)" for the Thirteenth Annual AAAI Conference on Artificial Intelligence and Interactive Digital Entertainment (AIIDE-17), AAAI acts only in the capacity of agent for the Suppliers that are the providers of the service. Because AAAI has no control over the personnel, equipment or operations or providers of accommodations or other services included as part of the AIIDE-17 program, AAAI assumes no responsibility for and will not be liable for any personal delay, inconveniences or other damage suffered by conference participants which may arise by reason of (1) any wrongful or negligent acts or omissions on the part of any Supplier or its employees, (2) any defect in or failure of any vehicle, equipment or instrumentality owned, operated or otherwise used by any Supplier, or (3) any wrongful or negligent acts or omissions on the part of any other party not under the control, direct or otherwise, of AAAI.