Teaching Policies
This page contains information specifically regarding VCU's teaching policies. For general information about teaching, visit the main Teaching page or the Advice page.
Important links
For other VCU policies relevant to teaching that are not on this list, visit the VCU Policy Library.
(Links last checked for accuracy on 08/08/2018.)
Academic Rights and Responsibilities - Approved 12/05/2013
Honor System - Approved 08/27/2016
Textbook Adoptions Policy - Approved 12/05/2013
Student Code of Conduct - Approved 05/11/2018
Sexual Misconduct/Violence and Sex/Gender Discrimination - Approved 03/03/2016
Rights and Responsibilities of Registered Student Organizations - Approved 05/05/2008
Family Educational Rights and Privacy Act (FERPA) information
Incompletes: Applications | Grade Change for Graduate Students
Research data management
"According to the VCU/VCUHS Joint Information Management and Security Framework, Google Drive can be used to store most data. In some cases, you will need to set up your folders according to the instructions in the next section to keep your data secure. Controlling and monitoring your sharing access is key to the proper use of campus Google Drive for data storage.
Data that can be stored in Google Drive: First name, init/Last name, FERPA directory information, Employee/Personnel Records, University Financial Records, Contracts/Grants info, Information under NDA, Investigative/Court Information, Protected Research/Intellectual Information, Information belonging to federal government with sensitivity rating of low (FISMA low), copyrighted protected information
Data that can be stored in Google Drive with proper sharing and access control: SSN, FERPA Non-directory information, Driver’s License or State Issued ID, Criminal Justice Information, Financial Aid Information, Donor information, PII of Children Under 13, PPRA regulated information, PII of EU Citizens, Authentication (Log-in) Credentials (if encrypted)
Data that needs assessment/approval and proper sharing and access control: Medical/Mental History, Medical Treatment or Diagnoses Information, Health Insurance Policy numbers, HIPAA PHI (ACE/from Covered Entities), Identifiable genetic information
Data that can not be stored in Google Drive: Credit/Debit Card info, dbGaP data, The Cancer Genome Atlas (TCGA) data, Information belonging to federal government with sensitivity rating of moderate or high (FISMA, Moderate+High), Export Controlled Information"
Student information
The following "directory information" can be disclosed from student records without the student's consent:
Student’s name
Date admitted
Birthdate
Semesters of attendance
Major(s)
Minor(s)
Specialization
School
Full- or part-time status
Classification (freshman, sophomore, etc.)
Degree sought
Honors and awards
Degree(s) and date(s) received
Participation in officially recognized intercollegiate sports and weight, height, hometown, parents’ names and previous school(s) attended (for members of athletic teams)
Photograph
See the footnote that specifically mentions email addresses:
"While VCU also designates a student’s address, phone number and email address as “directory information” under FERPA, the Code of Virginia section 23.1-405(C), effective July 1, 2018, prohibits the university from disclosing that information pursuant to FERPA’s “directory information” exception, 34 C.F.R. § 99.31(a)(11), or the Virginia Freedom of Information Act, Va. Code § 2.2-3700 et seq., unless the student has affirmatively consented in writing to such disclosure. Accordingly, VCU may disclose this information when a student has consented in writing or another FERPA exception applies."