Supporting your Resits/ECS

If you haven't submitted any summative assessment for a module on the first attempt, you will receive a reattend decision. If you have submitted at least one piece of work but it is not a pass, you will receive a resubmission/resit decision.  

For undergraduates, you will have a maximum of 2 years and 3 attempts at the assessments associated with the module; however, you will be allowed a 4th attempt if you have completed an ECS related to the assessment.

For postgraduates, you will get a maximum of 2 years with a maximum of 2 attempts to complete each of the assessments associated with the postgraduate module; however, you will be allowed a 3rd attempt if you have completed an ECS related to that assessment within the 2 year period.

Students are only able to reattend a module once. If you reattend a module and do not submit any coursework then you will have used up all of your attempts at the module and receive a No Further Attempts (NA) decision. 

If you receive a reattend decision, you will need to re-register for the module and participate in all scheduled classes. Reattending the module will reset the number of attempts available to you and the maximum time to complete (2 years).

As programmes vary, it is important that you discuss your results with your personal tutor or programme leader to fully understand what the reattend decision means for you. 

If you are an international student, please see the guidance produced here or contact the International Student Support Team here: internationaladvice@uws.ac.uk

The programme level decisions determine what your next year will hold – whether you will continue to the next level of study, have to repeat the year, be given an exit award, or need to transfer to another programme.  

If you have passed the progression requirements that allow you to progress to the next level of your study, reattending does not mean it wil prevent you from doing so. You will still be able to continue on your course as normal, but will carry on the extra module you will be reattending. 

Although, a reattend decision may impact your honours classification. Your mark will be capped at the pass mark for the module when it contributes to your classification. 

Progression is the transition from one level of a programme to the next. For SCQF levels 7-9, a student who has not gained passes in some modules may be allowed to progress to the next level of study (“progression with deficit”) provided: 

• they have gained at least 80 credits in the current level; and • they undertake the re-assessment (or choose to retake the module while studying at the next level); and

• they meet all prerequisites for core modules in the next level of study; and

• they have undertaken the full set of modules as identified in the programme specification at their current level

Students may progress to SCQF level 10 with up to 20 credits deficit. 

Credit Points provide a way for learners, employers and learning providers to describe and compare the amount of learning that has been achieved or is required to achieve, a qualification or learning programme at a given level of the SCQF.

Each qualification may differ in terms of the subject, purpose and size. For example; qualifications on the same level may have a different number of credit points, which will show that more time is needed to achieve the qualification. For example, an Advanced Higher is at SCQF level 7 and has 32 credit points, while a Higher National Certificate is also at SCQF level 7 and has 96 credit points. Not only are the qualifications different sizes, but they are also different types and serve different purposes.

For example:

• International Foundation Programme 120 credits at SCQF level 6 

• Certificate of Higher Education (CertHE) 120 credit points at SCQF level 7 or above

• Diploma of Higher Education DipHE 240 credit points of which a minimum of 90 are at SCQF level 8 or above 

• Scottish Bachelor’s Degree 360 credit points of which a minimum of 90 are at SCQF level 9 or above 

• Scottish Bachelor’s Degree with Honours 480 credit points of which a minimum of 90 are at SCQF level 10 or above 

• Graduate Certificate (Grad Cert) 60 credit points at SCQF level 9 or above 

• Graduate Diploma (Grad Dip) 120 credit points at SCQF level 9 or above 

• Professional Graduate Diploma (PGDE) 120 credit points at SCQF level 10 or above Postgraduate Certificate (PgC) 60 credit points of which a minimum of 40 are at SCQF 11 and none less than SCQF level 10 

• Postgraduate Diploma (PgD) 120 credit points of which a minimum of 90 are at SCQF 11 and none less than SCQF level 10

• Masters At least 180 credit points of which a minimum of 150 at SCQF 11 and none less that SCQF level 10 

• Integrated Masters 600 credit points of which a minimum of 120 are at SCQF level 11

• Professional Doctorate At least 540 credit points of which a minimum of 420 credit points at SCQF level 12 with a maximum of 120 credit points at SCQF level 11 and no credit lower than SCQF level 11.

ECS are Extenuating Circumstances Submission. These are situations or issues that cause difficulty or stop you from submitting assessments or exams at the university. These circumstances could be unexpected events or difficulties beyond your control, such as illness, personal problems, or other significant factors. By submitting an ECS, you inform the School Assessment Board about these circumstances, and they take them into account when recording your module marks. 

ECS should not be used for requesting assignment deadline extensions or resit opportunities within the regular timeframe of the module. Instead, those requests should be directed to the relevant module coordinator or designated person in your school. If an ECS is not submitted you will receive a 0% mark. 

Extensions to coursework deadlines of up to one calendar week on the basis of good cause may be determined by the Module Co-ordinator. 

This may be used for unexpected short-term circumstances such as an illness that stops you from submitting work. 

Extensions are there for short-term circumstances only which affect your ability to meet assessment deadlines. You may also wish to apply for ECs if one or more of the following applies:

• You are able to meet a deadline but feel that your work has been substantially affected by circumstances out of your control

• If you are not able to make a deadline whether extended or not due to your circumstances

• You have reached the maximum number of extensions permitted per academic year but still have assessments affected by further personal circumstances

• Exams and coursework which is exempt from extensions are affected by your circumstances

Contact your module coordinator. you will find out who this is by logging onto https://psmd.uws.ac.uk/ and search for your module for the coordinators name!

You need to complete an online submission within 48 hours before the assessment, exam, or class test. You can access the ECS submission through the university's Self Service Banner system. When submitting, you should specify the module titles, module codes, assessments, and their respective dates to which the ECS applies. 

See steps below.

You will only be asked for a reason for ECS. Once submitted, you will receive a confirmation email. You do not need to provide any evidence when submitting an ECS. 

(provided the claim is submitted within the 48 hour deadline)- At UWS we recognise that students have personal family issues, short-term illness etc. to cope with occasionally and that requesting letters of support from GPs etc. can be time-consuming and costly. Therefore, taking this into consideration, there Extenuating Circumstances Submission Page 6 is no requirement for you to state a reason or attach evidence with your ECS. Once you have completed an ECS, you have deemed yourself to be unfit to complete the stated assessment(s) during the current assessment period. 

1. The ECS is incomplete and as a result cannot be processed

2. The ECS is submitted later than 48 hours after the exam, class test or coursework hand-in date

3. You have received a ‘Defer Chair’ decision by any Board.

When completing the ECS form, you must specify which assignment(s) it relates to. Do try to include the module code eg BUSN9999

Information from your ECS (Module title and date etc.) will be forwarded to the relevant School Assessment Board where it will be taken into account when recording your module decision.

 A mark of 0% will be awarded and you will get a 1st diet resit where applicable (please see question below for further information on assessment attempts). You will normally be given the opportunity to re-sit the assessment at the next available opportunity.

Further information can be sought from the School or Module Co-ordinator. 

You may reach out to your programme leader,

Or, if you prefer, one of our Education Guidance Advisers:

• Scottish Campus  - Renu Bhardwaj renu.bhardwaj@uws.ac.uk

• London Campus - Laurie Hagan laurie.hagan@uws.ac.uk

You may reach out to your programme leader,

Or, if you prefer, one of our Education Guidance Advisers:

• Scottish Campus  - Renu Bhardwaj renu.bhardwaj@uws.ac.uk

• London Campus - Laurie Hagan laurie.hagan@uws.ac.uk