Workday
This section is a work in progress. If you have a question that isn't answered here, please email < eces.department@usc.edu >
Where do I find Workday?
https://employees.usc.edu/
What can I find in Workday?
find your employee number
enter your time (for hourly workers)
paystubs
this is where you enter your banking inforamtion for direct deposit
this address is where your W-2 will be sent
To update your home ADDRESS in Workday, go to Applications, click on Personal Information, click on Addresses. If our payroll office has to mail you a check or W2, this is where it will be sent.
W2 forms - these forms are usually mailed to the address in Workday usually around the end of January. If you prefer to have them electronically sent, see instructions on how to do so.
You can also sign up for an electronic W-2: https://workdayhelp.usc.edu/userguides/signing-up-for-electronic-w2-delivery-2/
More information can be found here: https://employees.usc.edu/year-end-tax/
Information for W-2, 1042-S and tax documents: https://employees.usc.edu/year-end-tax/
BiWeekly Timesheets
Hourly employees are limited to 20 hours per week during the school year. If you are working more than five hours in a day, you must take a minimum of 30 min break. You cannot work more than eight hours in a day and you are not allowed to work seven consecutive days or on holidays.
When are timesheets due?
Every two weeks on Wed, see University BiWeekly Payroll Schedule
In the event, timesheets are due earlier, you will be notified.
I forgot to submit my time in Workday, what do I do? *This is for hourly employees only* Only enter hours that are NOT in Workday!!!
Print out this BiWeekly paper timesheet,
fill in hours that are not entered in Workday and
have your advisor sign the timesheet
send it to < eces.department@usc.edu >
Direct Deposit - we strongly encourage ALL employees to sign up for direct deposit. If you did not do it when you first started Workday. See below for instructions and sample check for your reference.
https://comptroller.usc.edu/payroll-services/frequently-asked-questions/direct-deposit-questions/