Domestic Students

To reduce the number of emails, PLEASE READ ALL PAGES first.  You may find your answer before we can respond to your email.  

As a domestic student, you must do the following: 

• • Upload acceptable documents for I-9 paperwork to the Google Share drive (Gerrie will process this)

  • Workday Onboarding steps by FIRST day of employment

  • I-9 Physical Inspection meeting by THIRD day of employment 

  • Virtual I-9 Meeting must be done following your I-9 Physical inspection. 

If you cannot complete these steps in this timeline, your start date will be delayed.

1) You will receive an email with a Google Share Drive link for your I-9 paperwork. Upload acceptable documents. Since we are using a google share drive with USC Shibboleth, each file does not require password protection. This email should be received within three days of filling out the preliminary information. 

*PDFs preferred.  Keep combined file size below 20MB. Be sure information is legible and no information is cut off. 

You should be uploading 1-2 documents depending on what items you can provide per the list of acceptable documents. Kindly follow the filename for all your files.  

"Last Name, First Name Document"  (Ex. Trojan, Tommy passport)

It is suggested that you upload your original: 

• • US passport 

  • OR any combination of the items below from each category.

    • 1.  List B – State issued ID or USC ID  

      2.  List C – Social Security card or Birth Certificate

These original documents will need to be presented at the I-9 Physical Inspection. Other possible acceptable documents for I-9 paperwork: 

2) Workday Onboarding/Nine Questions - must complete this by FIRST day of employment

For all new hires, you will receive an email from Workday, <usc@myworkday.com>, with a subject “Welcome to the Trojan Family”.  Read and complete the steps to initiate the Workday onboarding process where you are required to fill in information online as soon as possible. 

*This is a USC payroll generated email. You should expect to receive this email in 3-5 days from when you fill out the preliminary information and your staff contact submits your pay instructions.  During the start of the semester this email may take longer. Be sure to also check your junk/spam folder for this email.  

Be sure to complete the 9-10 onboarding questions.  There should not be anything pending in your Workday inbox. 

If you don't receive this email by your expected start date, notify your staff contact and < eces.department@usc.edu >

3) I-9 Meetings.  Once your files are uploaded to the google drive and reviewed, you will receive an email, "Step 4 of Hiring Paperwork for New Hires". 

You must do BOTH steps. 

A) Attend an I-9 Physical Inspection Session on campus. This is a HIGH PRIORITY.

B) Virtual I-9 Meeting to go over Workday and your responsibilities.  Starting in May, Gerrie's availability will be posted on Calendly.  Schedule an I-9 meeting using Calendly once you have completed your Workday onboarding questions. If you do not see any open slots on Calendly then Gerrie is booked for the week, keep checking as students reschedule and slots become available. 

Be sure to have Zoom ready to use.