Frequently Asked Questions
This section is a work in progress. If you have a question that isn't answered here, please email < eces.department@usc.edu >
To Update your Address in Workday
Video on How to Change an Address in Workday: https://www.youtube.com/watch?v=iFkO8_f7yNI
Information for W-2, 1042-S and tax documents: https://comptroller.usc.edu/payroll-services/frequently-asked-questions/yearend-tax-statement-questions/
Glacier - Tax Treaty [Follow guidelines here for submitting Glacier: https://sites.google.com/usc.edu/ece/glacier]
For any Workday (payroll) questions.
Important: Tax Form W-4 changes and Workday tax elections
Research Assistant Pay: contact your Advisor's Research Administrator for any pay related issues.
Teaching Assistant, Grader, Mentor and Course Producer Pay: contact < eces.department@usc.edu > for any pay related issues.
During Summer, why am I getting charged FICA and Disability taxes?
Students must enroll in at least half time status (3 doctoral, 4 graduate, or 6 undergraduate) units in the summer in order to qualify for student FICA exemption (FICAO and Medicare). Wages paid to non-enrolled or students enrolled in less than half time status will be subject to FICA and disability taxes.
Incorrectly charged Taxes - Medicare and OASDI
If you were incorrectly charged for FICA/Medicare or FICA/OASDI, then you need to submit Tax Refund Request form and submit to < eces.department@usc.edu > More information regarding Tax Exemptions can be found here: https://ois.usc.edu/living-in-la/money/taxes-2/federal/
Tax_Refund_Request.pdfI accepted a job position, how do I apply for a social security number (ssn)?
https://ois.usc.edu/living-in-la/money/ssn/
How many hours can I work? A student is limited to 20 hours a week (part-time) during the fall and spring semesters and 40 hours a week (full-time) during summer and university breaks.
Training for Research Assistants or Hourly Workers specifically working on a project
Responsible Conduct of Research (RCR) Training, go to On-line Training (Required for Students funded from NSF Grants) https://ori.usc.edu/responsible-conduct-of-research/
Training for Teaching Assistants
Responsible Conduct of Research (RCR) Training, go to On-line Training (Required for Students funded from NSF Grants) https://ori.usc.edu/responsible-conduct-of-research/
Take and pass the ITA Oral exam. Sign up by sending an email to itatest@usc.edu (international students only).
Attend TA Training - TBA. Contact Diane Demetras <demetras@usc.edu> for more information.
Late Fees - If you registered for your courses before the deadline and should receive SIS awards (tuition, health, dental and student fees) and accrued a late fee. You must settle and pay your other fees first then email your name, ID and issue to <ees-dept@ee.usc.edu> Gerrie cannot remove the fees but she can review and forward the issue if need be.
For any Workday issues, refer to Workday page for Timesheets, Direct Deposit and W2
Extend Visa - If you are an RA/TA and need to extend your I-20/visa for work authorization, you need to see your Advisor's Research Administrator. They can verify your support and have the letter processed.
Follow guidelines here for submitting Glacier: https://sites.google.com/usc.edu/ece/glacier
If you need to print, you have a couple of options:
if your office is in EEB, ask the main office staff on your floor on how to do so.
nearby computing centers (closest to EEB is Computer Center at Salvatori Computer Science Center, SAL 125) the Salvatori Computer Center offers Macs, PCs, printers and scanners for student use as well as classrooms that can be reserved for hands-on instruction.
Worker's Employment Verification:
https://comptroller.usc.edu/payroll-services/frequently-asked-questions/employment-verification-questions/
If you need a Skills Verification Letter (this is usually done after you graduate)
https://minghsiehee.usc.edu/skills-verification/
Request a conference room - http://ee.usc.edu/info/conference_rooms/
USC’s EIN number (EIN) is 95-1642394
E-verify Information
employer name - University of Southern California
employer's e-verify id number - Company ID - 246775
Business Cards - If you are a PhD student that has passed the screening exam, you can purchase business cards for $17 (cash only) This takes 3-4 weeks to process. To do so, email < eces.department@usc.edu > , subject: Business Cards - NAME with the information below: (not all options must be filled)
NameTitleAddress Line 1Address Line 2CityStateZipPhone 1 (office)Phone 2 (cell)Phone 3 (fax)EmailWebsite