Embedded Files
Treasurer
Treasurer
Zhuoxin Zhao (Joyce)
Our Responsibilities
Our Responsibilities
Bookkeeping on Xero
Bookkeeping on Xero
Xero
Create Financial Document
Create Financial Document
Sales Log & Honorarium Record
Create Event budget
Create Event budget
management
Create Invoice
Create Invoice
Manage payable and receivables
Ensure Accountability
Ensure Accountability
Upload receipts onto Notion
Financial Analysis and Evaluation
Financial Analysis and Evaluation
Apply for Grant
Apply for Grant
From UQ
Overview of Treasurer Role & Key responsibilities:
Overview of Treasurer Role & Key responsibilities:
The Treasurer Team holds the important role of handling all financial issues related to the club a.k.a the club's financial well-being. They are to assess any potential financial risk(s) the club may encounter when organizing and partaking in events. Receipts and records of the club's financials are to be kept by the treasurer.
Treasurer
Bookkeep financial transaction for the club onto Xero. Ensure all of club's accounting transactions are accurate, accountable and updated and have supporting evidence
Assess potential risk(s) when organizing and/or partaking in events
Keep the club informed of its financial position
Ensure the accountability of all transactions and ensure those transactions have been authorized by the club president
Ensure the club funds are not used for personal investment or gain
Ensure any changes of signatory on the club bank account are completed using the Commonwealth Bank (Business Authority) form – refer to 'handy resources' on the UQU webpage
Pay invoices and manage club grant
Prepare and present the financial report during the AGM
Prepare and submit financial documents for UQU Financial audit
Vice treasurer:
Prepare financial records related to Wednesday stall
Prepare profit summary for wed stall.
File and organizes physical receipts
Manage receipts and invoices using notion.Upload all receipts and invoices onto notion. Chase people for missing receipts. Ensure record on notion is accurate and up-to-date
Provide financial information for event planning.
Assist the treasurer in preparing any financial documents, including preparing financial report for AGM
Accounting Assistant - in training for treasurer or vice treasurer position
Prepare financial documents
File and organize physical receipts
Upload and manage receipts and invoices on Notion
Complete work assigned by club president, treasurer and vice treasurer.
HAC Treasury/Accounting Working Guide
HAC Treasury/Accounting Working Guide
To access the detailed working guide for the Treasury Team, please access the HAC Treasury/Accounting Working Guide.
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