Embedded Files
Oversee the event processes
Guide and train the event team
Coordinate and delegate responsibilities
Description
Description
The HAC Event Planner and Coordinator will be responsible for organising and managing all events hosted by the club. This role requires organisational and communication skills to ensure the successful execution of club events.
This page is a complete (I hope) guide to my current responsibilities as an Event Manager
Responsibilities
QPay Guides
Event Page & Tickets
Sending SMS
Sending Emails
Event Feedback Guide
General Event Planning Process
Responsibilities
Responsibilities
Event Planning
Event Planning
Brainstorm with admin team for event ideas and themes:
Social gatherings
Workshops
HAC events
University collaboration events (UQU, other clubs)
Develop detailed event plans, including:
Content
Location
Time
Setup
Materials
Communication - Event Planning
Communication - Event Planning
Communicate with partners/collaborators for event details
Recruit and communicate with volunteers for events
Work with social media and marketing teams to create:
Posters
Social media posts and announcements (FB, IG, WeChat, SMS)
Tickets (QPay)
Work with finance team to determine:
Budget
Ticket pricing
Communication with Members
Communication with Members
Create event page (QPay tickets)
Write clear and informative event descriptions
Update members about events
SMS
Email
Newsletter (fortnightly)
Event invitations
Event feedback
Event Coordination
Event Coordination
Manage event setup, including:
Ensuring the availability of materials and equipment
Arrangement of materials and equipment at venue
Oversee event and address concerns to ensure a smooth and enjoyable experience
QPay Guides
QPay Guides
QPay is a platform for clubs, societies, or organisations to manage events and memberships.
QPay is a platform for clubs, societies, or organisations to manage events and memberships.
These guides focus on the events and SMS/Email pages.
These guides focus on the events and SMS/Email pages.
Communicates essential information
Gain admission to events
Organise and track attendance
Event Feedback Guide
Event Feedback Guide
Event feedback is collected understand members' preferences and to make improvements for future events.
Event feedback is collected understand members' preferences and to make improvements for future events.
There are three components to collecting event feedback from attendees:
There are three components to collecting event feedback from attendees:
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