Contracts

A contract is ANY document which contains terms and conditions and requires a signature from a delegated authority of the University of Minnesota. Students are not approved to sign contracts; only the Dean of the Minnesota Carlson can sign contracts. Any purchase that is over $5000 is also considered a contract and will need to be approved by the Dean. You must have an approved contract in place before you start promoting your event.

Best practice when planning an event is to send any document that requires a signature to the Academic Affairs & Student Engagement Team (AASET).

Contract/Invoice Request for Approval Form | The information on this form will be used to secure contracts and/or invoices for official Carlson School events. Please provide sufficient information for contract justifications.

How to Submit Contracts| Reference this document for process and guidelines on securing a contract for a vendor.

Timeline for Planning events with multiple contracts or events over $5000:

12 Weeks Before Event Date: Meet with AASET to discuss your event planning needs. You will need to be able to answer the 5 w’s Who, What, Where, When, Why?, and have an event budget
10 Weeks Before Event Date: All contracts for your event and your itemized event budget are due. Submit all contracts, invoices, and all expenses using the Contract Request Form
1 Week After Event Date: Submit final invoices by emailing the invoices to Megan Leatherman.

Report abuse