Registration/ Withdrawal

CIS Student Eligibility Criteria

See Student Eligibility in the CIS Policy Reference Guide for complete information regarding student eligibility.

• CIS strongly recommends that students who have earned a grade of D or lower in a previous U of M course not be allowed to register in additional future U of M courses offered through CIS. Students do not always understand that the grades earned in courses offered through CIS are U of M grades and will affect students’ U of M GPAs. Students who aren’t approved for enrollment for this reason may appeal the decision. See “When a Student is Denied Admission to U of M Course” (below) for the appeals process. 

When a Student is Denied Admission to U of M Course

Juniors and seniors who are not approved for enrollment in a U of M course through CIS can appeal the decision to the CIS office, if space is available in the class. It is strongly recommended that students formally appeal by the end of the term prior to that in which the desired U of M course will be offered. To appeal, a student must submit to the CIS office: 

• 1. A request, written by the student, that asks for a review of the decision denying approval. This request should outline why the student feels qualified to participate in the course. 

  2. Letter(s) of recommendation from a teacher, counselor, or school administrator explaining why they believe the student can participate appropriately in a college class. The letter must also clearly state that this student’s registration would not cause the course size to exceed University of Minnesota class-size limits. 

  3. An academic transcript and, if requested, a writing sample. 

The appeal will be considered by the CIS faculty coordinator and CIS staff in close consultation with the CIS instructor. No further appeal to the CIS program is allowed—with one exception: juniors denied upon appeal may ask to be considered in their senior year. 

Informed Registration/Withdrawal Decisions

Not every term is the right term to enroll in a college course, even if the student is enthusiastic. As students consider enrolling in a U of M course through CIS, encourage them to think about the following questions: 

• • Will the U of M course workload fit with my other classes?

  • What other commitments do I have during this term—work, sports, music, drama, debate, time with friends, etc.? Can I meet the attendance requirements of the U of M course? 

  • What is the impact of enrolling in more than one advanced course when considering my other commitments? 

  • A student cannot wait to they see how they’re doing in a class before deciding to register for U of M credit, but must abide by specified deadlines. 

CIS instructors are asked to notify students midway through the class if they appear to be struggling so that they may be able to improve their academic performance or make an informed decision to withdraw. See Student In-Progress Reports.

In schools that allow it, students may be able to withdraw from University credit but complete the course for high school credit only. However, students need pertinent advice when considering withdrawing from a course: 

• • A cancellation request form should be submitted immediately after deciding to drop the class. The form may be submitted by either the student, an instructor, or school counselor. 

  • A withdrawal does not affect a student’s GPA, and a W on a transcript should not be viewed as a negative factor in the student’s academic career. 

  • Withdrawal is allowed until the last day of class as long as the online cancellation request form is received before any final coursework is submitted or a final exam taken. 

  • In some cases, if a student is unable to finish coursework on time, it may be appropriate to arrange an incomplete. Consult Grading and Transcripts (CIS Policy Reference Guide).

Late Withdrawal

CIS students are allowed one LATE withdrawal during their time in the U of M Twin Cities CIS program. A withdrawal is considered late if a student cancels out of a CIS course for U of M credit following the midpoint of the course, but before taking a final exam or submitting final paper/coursework. Withdrawal before the midpoint of the course or for extenuating circumstances still results in a W but may be considered differently and may allow the student to late withdraw from a class again in the future. Students cannot late withdraw again for the same extenuating circumstance or after a term has ended. CIS students taking multiple U of M courses in the same term may be advised to withdraw from all courses if the extenuating circumstances presented warrant complete withdrawal. A W does not affect GPA, and a W on transcript should not be viewed as a negative factor in the student's academic career. 

Student Registration/Withdrawal and Your Class Roster

When students register for a U of M course offered through CIS, they are actually submitting a registration request to be processed by Enrollment Services in the College of Continuing and Professional Studies. 

Five Steps to Facilitate Registration

• 1. You will receive an email from Enrollment Services (cisenroll@umn.edu) when registration is open for your class. DO NOT IGNORE this email. Please observe registration deadlines. This email will include registration instructions and how students will access the MyCIS registration system. If your students require access to University online resources (such as the library or Canvas sites), but you have not received registration instructions, contact Enrollment Services immediately at cisenroll@umn.edu.

  2. Log into MyU Faculty Center to look up the course and section numbers that students need to complete their registration request. The registration email from Enrollment Services will include instructions for doing this. 

  3. Add your course and section information to the student instruction sheet. The instruction sheet will be attached to the email from Enrollment Services and is also available on CIS Homebase. 

  4. Direct your students to the MyCIS online registration system. The link to this site will be provided in the email from Enrollment Services and is also available in the Students section of the CIS website and CIS Homebase. 

  5. Verify your class roster.  Students are officially registered in the U of M system within 2-3 business days following their registration request in MyCIS. You will receive an email from Enrollment Services asking you to verify the accuracy of your official Class Roster through the Faculty Center. DO NOT IGNORE this email; you are responsible for the accuracy of your official University of Minnesota class roster(s). 

How to Correct Errors on Your Class Roster

• • Name Discrepancies: If you have a question about a name on your class roster, please contact Enrollment Services (cisenroll@umn.edu) immediately. Please note that class rosters display students preferred names, if provided.

  • Late registration requests: If you discover that a student who has been in your class for U of M credit is not on your official U of M class roster, contact Enrollment Services (cisenroll@umn.edu) immediately. To be fair to all students, registration after the deadline may not be allowed. 

  • Cancelling a registration/withdrawing from a course: As soon as a student stops attending or participating in a U of M-CIS course for U of M credit, the student, the instructor or school counselor must submit an online cancellation request form immediately.  The cancellation form is available on CIS Homebase and the Students section of the CIS website. 

  • Unusual registration circumstances: Unusual circumstances, such as a student transferring into the class after the registration deadline, need to be documented in a petition request for late registration. Petitions are signed by the instructor and are reviewed on a case-by-case basis by the College of Continuing and Professional Studies (CCAPS) Scholastic Committee. The petition is available on CIS Homebase and in the Students section of the CIS website. 

  • Unusual withdrawal circumstances: A petition for late withdrawal may be required if a student is withdrawing from multiple classes or other unique situations. All petitions are reviewed on a case-by-case basis by the CCAPS Scholastic Committee, and approval is not guaranteed. Withdrawal from a completed, graded course is never approved. 

Registration/Withdrawal

Registration and Withdrawal Requests at a Glance

Review the table below for information on registration and cancellation requests.

Notes About Deadlines

• • Due to University reporting deadlines, all students participating in a fall CIS course must register by September 15 in order to earn U of M credit. Registration will open for fall courses on August 15, and students are encouraged to register as soon as possible. Students who submit a cancellation form by the deadline to drop will have the course completely removed from their U of M record.

  • Deadlines for withdrawing from U of M courses through CIS are relative to the high school term and are strictly enforced. 

  • Instructors and students alike should be aware of deadlines as they can impact a student’s permanent college transcript and the fees that the high school is charged. 

  • Changes to class rosters at the end of the term delay the final grading process for the entire class section, affect the University transcript for late-registering students, and may result in students’ inability to send complete transcripts with their college applications. Please don’t wait until the end of the term to check your class roster for accuracy. 

What Deadlines Mean

Cancellation processes and their effect on a student’s transcript depend on when a student cancels (see above schedule).

• 1. Student cancelling a class on or before the deadline to drop for the class

     1. • How: Remove classes in MyCIS that are still in an In-Progress status, or use the online CIS cancellation request form available on CIS Homebase and on the Students section of the CIS website.

        • Effect on student’s U of M transcript: The course will not appear on the student’s transcript. 

  2. Student cancelling after  the deadline to drop for the class 

     1. • How: Use the online CIS cancellation request form available on CIS Homebase and on the Student section of the CIS website. 

        • Deadline: CIS cancellation request forms must be received by Enrollment Services before the last day of the class.

        • Effect on student’s U of M transcript: A “W” (withdrawal) will appear on the student’s transcript.

  3. Student cancelling from multiple classes or unique situations

     1. • How: Use the College of Continuing and Professional Studies (CCAPS) petition form available on CIS Homebase and on the CIS Students web page. All petitions are reviewed on a case-by-case basis by the CCAPS Scholastic Committee. Instructors must sign the petition and indicate whether the student finished the course and if they were doing passing work at the time they last attended class. Withdrawal from a completed and/or graded course is never allowed. 

        • Effect on student’s U of M transcript: Approved late withdrawal petitions may result in a “W” (withdrawal) on the student’s transcript.