Direct Pay Invoice

Direct pay invoices are used when SupplyNet or a Corporate Purchasing Card (PCard) cannot be used, for expenses such as: Alberta Health Services contracts, catering, memberships, etc.

To use a direct pay invoice, an invoice must be issued by the vendor, approved by the signing authority, retained for audit purposes, and then submitted for payment.

All invoices must:

• Be issued to the University of Alberta (invoices issued to a department or individual will not be paid).

• Include an invoice number, date, description of expense/service, and appropriate dollar amount.

• Show appropriate approvals including the signing authority's name, signature, SpeedCode, and account code. Please use the Account Code Look-Up page to help identify the correct account code.

A scanned copy of the completed invoice must be retained for financial audit, this can be either sent directly to Finance at pfnrsch@ualberta.ca or through Divisional Administrative Support Staff.

The original signed invoice must be sent through campus mail to Supply Management Services (SMS - Materials Management Building) for payment.

Please note, the University of Alberta has a Net-30 day policy when paying invoices. If your invoice must be paid urgently (research project closing) please indicate this on the invoice.