Fellowship Directors
Getting Started:
The University of Alberta uses SupplyNet to compensate Fellowship Directors for their activity.
In order to be paid through SupplyNet, Fellowship Directors must have a Purchase Order Number for the current Academic Year. Reach out to Finance at pedsfin@ualberta.ca to begin the process of obtaining a Purchase Order if you do not already have one.
Once a Purchase Order Number has been created for you, please follow the invoicing instructions listed below.
Invoicing for Fellowship Director Activity:
Step 1: Download and open the Fellowship Director Activity Invoice Form in Adobe Acrobat or Acrobat Reader.
Step 2: Fill in the applicable personal information and the Purchase Order Number (UAXXXXXX) that was created for you. Ensure that the Date and Invoice No. fields have been auto-populated.
Step 3: Fill out the Fellowship Director Activity table with the relevant information and quarters being invoiced.
Step 4: Enter your signature into the Signature field and fill out the Date Signed field.
Step 5: Once the invoice has been filled out, save it and email it to pedsfin@ualberta.ca for review.
Step 6: Once it has been reviewed by Peds Finance, you will receive an email informing you whether there need to be any changes made or not. Once any revisions have been made, email the invoice to invoices@ualberta.coupahost.com using a non-UALBERTA.CA email (please CC pedsfin@ualberta.ca as well).
Rules and Policies:
At academic year-end, all existing Purchase Orders will be closed, and new ones will be made for each Fellowship Director to use.
Please ensure all fields are completed, including complete first/last names, and address if applicable, or your invoice will be returned and no payment will be issued.
Handwritten/paper invoices will not be accepted.
The invoices will be paid in SupplyNet by the Pediatrics Finance team. Any invoices that are not approved will be communicated by the Finance team.
Payment terms are Net 30 from the time of final approval, meaning invoices will be paid on or before 30 days following the final approval date. Missing, incorrect, or incomplete info may result in further delays in payment.