TAP/HAP

Step-by-Step Guide to Booking Flights and Accommodations with TAP/HAP

Step 1 - Go to the University of Alberta Travel Management Website.

Step 2 - Fill out the TAP/HAP Form

• Scroll down to Airfare - Steps to Booking With TAP to fill out a TAP form.

• Scroll down to Accommodations - Steps to Booking with HAP to fill out a HAP form.

• Fill out the relevant finance email in the Optional Department Financial Administrator (internal reviewer) email address field in order to ensure that the TAP/HAP form is reviewed and recorded by Finance.

Step 3 - Submit the TAP/HAP Form

• After all required fields have been completed, review the information to ensure accuracy and hit Submit.

Step 4 - Book Flights/Hotels

• After submitting your TAP/HAP form, you will received an automated email with your unique trip TAP/HAP number.

• You can use the unique TAP/HAP number to book your flights/hotels as instructed on the Travel Management website.

Step 5 - Completing Travel Expense Claim After Trip

• Once you have returned from your trip, you must fill out a Travel Expense Claim within 30 days. Please visit the Travel & Expense page for further instructions on how to complete this step.

Important Notes:

• TAP/HAP can be used to pay for non-employees - A University of Alberta employee must fill out the form(s) and submit for the non-employee. If booking for a non-employee, please note on the form that the HAP/TAP does not include any additional charges. This will ensure that UAPPOL is followed.

• TAP/HAP cannot include any personal portion of the travel. Personal travel must be booked and paid for independently of all University processes, payment methods, and booking tools.