UofA Funds (Managed by UofA - assign Julie Van Hill as delegate)
Travel/Conference receipts must be submitted within 30 days of the conference date.
Non Travel receipts must be submitted within 30 days of the expense date.
Fiscal Year ends March 31. Submit all receipts prior to March 10 to allow for year end processing. If possible, defer March purchases to April.
PGME grants end June 30 of each year.
UofA Funds - DO NOT make any purchases over $500 Canadian
Out of pocket expense claims greater than $500 CDN will not be reimbursed by the UofA. For expenses over $500 CDN an invoice must be submitted to the University of Alberta. This does not apply to travel expenses/conferences.
Please review the Program Finance Policy here, BEFORE making a purchase.
UofA Funds - Resident Professional Development Grant
Each resident is allocated $650 per academic year. Eligible resident travel and expenses will be reimbursed upon the resident completing a travel and expense claim and submitting all original copies of receipts. When submitting travel receipts for reimbursement, please print and complete the per-diem worksheet below and submit it along with your receipts (original receipts must be submitted).
PD Grant funds can be used for:
Resident training and professional development
Conferences - both internal and external
Educational retreats
Educational materials and supplies (i.e. UpToDate Subscriptions)
Educational Computer Software
PD Grant funds CANNOT be used for:
Honorariums/salaries
Retreats for departmental planning and recruitment
Annual memberships
PDA/Cell phones/Computer hardware
Any costs associated with certification exams including related travel costs
Please review the Travel Claim Tip Sheet below prior to booking travel.
Funding for Resident Wellness Events
The Resident Well Being Committee (RWBC) provides funding for "resident coordinated" events. Refer to the RWBC List of Event Ideas and the Funding Application package below for more information.
APL Funds (Managed by APL - assign Reizl Anicete as delegate)
Needs PD preapproval
Travel and Accommodation MUST BE booked through the APL travel agent
Quarterly reimbursement (claims may be approved by PD, but will not be submitted immediately)
Residents need iExpense training and access (complete the “Introduction to iExpense [without DOAA] – 1001” course on myLearningLink and assign Reizl Anicete as delegate)
Advanced Life Support Courses in Residency
Refer to the PGME Information & FAQ document HERE for acceptable courses and reimbursement instructions.
Supporting Documents
UofA & APL Finance Who Does What PPT presentation
Reimbursement Check list (review and submit receipts & completed checklist together)
Residency Program Finance Policy