Withdrawal

A student who is unable to study and learn at the University due to any circumstances may withdraw from our University with the approval of the University.

If you wish to withdraw from the University, complete the following procedure after receiving an explanation on the procedures at the Education Affairs Section of your Faculty.

Note: This procedure must be done by the requesting student. If the requesting student is unable to do so in person due to unavoidable circumstances, they should consult with the Education Affairs Section of your Faculty in advance.

Note: The withdrawal procedure may differ depending on the faculty or campus. Be sure to check with the Education Affairs Section of your Faculty.

Note: For new students, only withdrawal in the middle of the semester is accepted since they are not allowed to withdraw on the last day of the previous semester retroactively from the semester of admission.

Note: For correspondence course students, be sure to contact the Education Affairs Section for Correspondence Courses regarding the procedure, as the details differ from those below.

How to conduct the procedures

To withdraw from the University, check the following procedures carefully and meet each deadline.

Note: Click on each step for more details.

Step 1: Receive an explanation on the procedure from the Education Affairs Section of your Faculty

Students wishing to withdraw should receive an explanation of the procedure from the teaching section of their faculty.
※Depending on the faculty, there may be an interview with the teacher in charge in advance. Please check the details of the procedure with your faculty's teaching affairs section in advance.

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Step 2: Submit the application documents (Request for Approval Form)

Please submit the following application documents to your faculty's teaching section by the deadline.

●Application for permission （required）　
※Application must be signed by the student and guarantor (black ink or black ballpoint pen).
※Please download the form from the University's website. (Use black ink or a black ballpoint pen.) *Download the form from the University's website or download it from ToyoNet-G > Various documents.
※If you are receiving a scholarship, please present the application for permission to the Student Support Section first and receive an explanation.

● Student ID card

●Medical certificate （only in the case of withdrawal due to illness or injury）

＜Deadline for submitting an application for permission to withdraw＞
【Spring semester: Withdrawal】▶ 　By 31 May （or earlier if the office is closed on 31 May）
【Autumn semester: Withdrawal】▶ By 10 November （If the office is closed on 10 November, the application must be submitted by the day the office opens earlier）

※If the application for permission is submitted by the payment period, the date of withdrawal is treated as the last day of the previous semester, so payment of the semester's fees is not required. For more information, see Handling of school fees.

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Step 3: Receipt of Approval Letter for Withdrawal (procedures for withdrawal complete)

After approval, a letter of authorization will be sent to the following address.

＜Send to＞
Part 1 students: guarantor

Part 2 students: the applicant or the person responsible for paying school fees.　※Includes evening course students.
International students: the applicant
※It takes about one to two months from the submission of the application documents to the dispatch of the letter of authorization.

Withdrawing from the University in the middle of the semester (withdrawal in the middle the semester)

If you wish to withdraw in the middle of the semester after the payment period of tuition and fees, submit application documents after receiving an explanation from the Education Affairs Section of your Faculty.

Note that if you withdraw from the University during the semester, you will be required to pay the same amount of tuition and fees as when you were enrolled.

Note: If you withdraw in the middle of the spring semester (withdrawal in the middle of the semester) after paying the full amount, the tuition and fees for the fall semester will be refunded. As a general rule, refunds will be made by bank transfer in the month following the month in which the Approval Letter for Withdrawal was sent.

Diagram of the period for accepting applications for withdrawal in each semester

Handling of academic fees

If the Request for Approval Form is submitted by the payment period of tuition and fees, the withdrawal date is treated as the last day of the previous semester, so payment of the semester's fees is not required.

Note that if you withdraw from the University during the semester, you will be required to pay the same amount of tuition and fees as when you were enrolled.

Frequently Asked Questions and Answers

Q.　The payment deadline of tuition and fees has passed. Can I still apply for withdrawal?

A.　Your application is accepted if you withdraw from the University during the semester (in the middle of the semester). Please note, however, that no tuition and fees will be refunded in the case of withdrawal in the middle of a semester.

　　 For details, check “Withdrawal in the middle of the semester” on this page.

Q.　 I made a full payment in the spring semester, but if I withdraw in the fall semester, will I get a refund?

A.　If the amount exceeds the required amount, the difference will be refunded. Consult with the Education Affairs Section of your Faculty as soon as possible, as you will need to complete the necessary procedures by the deadline.

　　 The date of the refund varies depending on the application timing of the withdrawal. The University will contact you when the refund is ready.

Q.　Who should fill in the guarantor column?

A.　The column must be signed in person by the guarantor registered with the University.

　　 You can check the registration details on ToyoNet-G, so be careful that there are no discrepancies.

Q.　 I am an international student. Can I stay in Japan after withdrawal?

A.　International students with a residence status of “student” will have their status cancelled regardless of the validity period.

　　 If you need to stay in Japan after withdrawal, be sure to consult with the Immigration Bureau of Japan before your withdrawal.

　　 Click here for more details.

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