Frequently Asked Questions

1. How do I know if I am eligible for a Revitalisation Grant?

All schools will be notified in Term 4 the preceding year of their eligibility for a Revitalisation Grant by Planning & Facilities. The major capital works planning document stipulates the year schools are eligible for Revitalisation Grants.

2. Where can I find information on the Revitalisation Grants

A Revitalisation presentation to contextualise the Revitalisation Project has been developed for schools. If you are an eligible school you will have also received access to a Revitalisation Folder with all the documents and information needed to complete the Revitalisation Application process.

3. Who can I speak to about the Revitalisation Projects?

There are two SCS people who can give you advice around the Revitalisation project. The first is John Farrugia the dedicated Revitalisation Planning and Facilities Officer. John is an experienced Planning and Facilities Officer and will be able to provide advice on building and construction as well as appropriate builders who are registered in CM3. The second one is Greg Swanson - Innovation and Development Education Officer. Greg has conducted a great deal of work around Learning Spaces and transitioning into contemporary Learning Spaces. Many schools in previous years found it worthwhile to conduct a walk through with both John and Greg to help articulate the school's ideas for Revitalisation.

4. How can I find out how much I am eligible for?

All schools will be notified of the total funds for a Revitalisation Project when they are notified of their eligibility.

5. Can anyone apply for an Revitalisation grant?

No, only schools identified in the Capital Works Planning document can apply for a Revitalisation grant. The Revitalisation Grants are offered to schools who have a significant wait for a Capital Works Project.

6. Who we can we contact if we have a question or concern?

The initial Revitalisation contact is John Farrugia on 0419 202 180

7. When does the application need to be submitted by?

The majority of revitalisation works will occur during School breaks. Applications will need to be submitted to John Farrugia well in advance of the school break the school would like the work to commence. This will allow time for SCS to issue contracts to builders and for schools to organise commencement dates with the builders once the contracts have been signed. Builders schedules can be booked months in advance

8. What is the main role of the school in the Revitalisation process?

Schools will be expected to source builders and contractors, obtain two quotes for every aspect of the job over $10,000 and then provide digital quotes and an expenditure overview to John Farrugia in Planning and Facilities.

9. Can school proceed without verification and approval from Planing and facilities?

Schools can not proceed with any purchases or building work without contracts being drawn up between the contractor and Sydney Catholic Schools. No contracts are between the school and the contractor - all contracts will be drawn up between SCS and the individual contractor.

10. What if we are finding it difficult to find two company to provide quotes?

All purchasers above $10,000 can only proceed once two quotes are obtained. This is a requirement by Governance and Finance.

11. Can Revitalisation Project be approved if only one quote is supplied

No.

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13. What type of documents need to be supplied for the Revitalisation projects?

A ll document related to the Revitalisation building, quotes and architectural work will need to be provided. These documents ned to be shared with John Farrugia the Revitalisation Planning and Facilities,.

14. Are their best practice examples provided?

The Revitalisation Website will contain both examples and photographs of schools from around Australia as well as case studies of Revitalisation Projects from within the archdioceses.

15. Are their AV specifications that need to be met?

ICT will publish AV specifications for all refurbishment and new school sites. There are also documents shared with your Revitalisation that will provide guidance with schools in making display options in learning spaces.

16. How much flexibility is there available in the timeline of revitalisation projects?

Under exceptional circumstances individual schools may negotiate with Planning and Facilities about the actual timing of revitalisation projects.

17. Where can I access relevant research/professional readings?

Relevant research and professional readings have been identified and collated for use by schools on the Revitalisation website. School can also submit suggestions of research and professional readings to be included in this section of the website.

18. Can the school contribute further funds to increase the budget?

Schools are encouraged to use retained earnings to further increase the total amount of Revitalisation projects.

19. What percentage of the budget needs to be allocated for contingencies?

It is recommended that schools allocate between 5 and 10% out of the total Revitalisation funding allocated for building contingencies.

20. What type of works fall within the scope of the project?

The types of works may include the removal of internal walls, installation of glass panels, painting and carpeting, the installation of relevant screen and display technology, updating of staff facilities and purchasing of collaborative and contemporary furniture. The innovative uses of the Revitalisation funds can be negotiated directly with John Farrugia the Revitalisation Planning and Facilities.

21. Are we required to use the community consultation form?

The community consultation google form has been provided for schools to collect relevant data about the characteristics of their schools. If schools have other data collection tools they are invited to use them. It is not compulsory to use the community consultation form.

22. Who do we submit the application to?

All finalised Revitalisation applications should be submitted to John Farrugia the Revitalisation Planning and Facilities Officer

23. When and how do we find out if our applicable is successful?

Schools will be notified in writing of the outcome of their Revitalisation application within 2 weeks of the application being tabled at the Revitalisation Committee meeting. These Committee meetings are held fortnightly.

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