SEA Standard Operating Procedures (SOP)

Background

The SEA Standard Operating Procedures (SOP) record contains detailed procedures on installed system operations, including operator roles and responsibilities, provided to the operating department at the completion of construction. This ensures that CDOT has a consistent resource on how to train on, operate, and maintain installed devices and systems.

Note: For more detailed information that is not specific to PMWeb, please visit the SEA Document Web Page and the SEA Information Web Page.

Access: This record is located in the Records module of PMWeb under "Custom Forms".

Related Pages: SEA Maintenance Plan, Technology/SEA Assessment, SEA Agreements with Partners Tracking, SEA Design, Testing, and Validation.

Job Aids

The following job aids and reference guides are relevant to the SEA Standard Operating Procedures record:

• Create and Submit an SEA SOP record

• Review an SEA SOP record

To request additional training or documentation, please submit a Help Request in PMWeb.

Record Guidance

Stakeholders

In the Stakeholders sub-tab, PMWeb populates the Stakeholders table based on information from the project's approved SEA Design, Testing, and Validation record. 

Day to Day Operations

In the Day to Day Operations sub-tab, PMs provide instructions for the basic procedures of the day to day operations of the system. If the procedures are already documented elsewhere (excluding previously prepared SEA documents), then note the reference location in the Day to Day Operations table. If the reference location is a URL link, ensure the SEA ITS Lead has the proper security access to view it. 

Events and Procedures

In the Events and Procedures sub-tab, PMs list all events that require procedures.

Additional Notes

The Technology/SEA Assessment record contains several tabs in addition to the Main tab.

• Users may add notes to associate with the record in the Notes tab.

• Users may add supplemental information in the Attachments tab.

  • A map or schematic of the project should be included in the Attachments tab.

• Users may add other individuals to notify of record changes or updates in the Notifications tab.

• Users submit the record to workflow for review and approval in the Workflow tab.

For more information on standard tab types, please reference the Records Navigation page.

Workflow Guidance 

Once the submitter sends the record to Workflow, PMWeb checks to see if the Concept of Operations sub-tab in the SEA Design, Testing, and Validation record has been approved.

• If the Concept of Ops has been completed and approved, PMWeb sends the SEA Standard Operating Procedures record back to the submitter for the next Workflow step.

• If the Concept of Ops has not been completed and approved, PMWeb returns the record to the submitter.

The submitter requests Team Input from team members (LTC Ops and Local Traffic Groups)

• Team members respond to Team Input request.

Once Team Input is received, the submitter "approves" the record.

PMWeb checks to see if the submitter has initiated Team Input.

• If Yes, PMWeb sends the record to the ITS SEA Lead for final approval.

• If No, PMWeb returns the record to the submitter to request Team Input.

The ITS Lead reviews the record.

• If the record is complete, the ITS Lead selects "Final Approve" to approve the record. The Workflow is now complete.

• If additional clarification or changes to the record are needed, the ITS Lead selects "Return" and notes the reasoning in the comments field.

Report Guidance

The Standard Operating Procedures report is available for this record in "BI Reporting".

FAQs

There are currently no FAQs.