2014-07-26 general
San Diego Division - General Membership Meeting 2014-07-26
AGENDA
I. Sign In
II. Approval of Minutes for Last Year’s Meeting
III. Officers’ Reports
a. Chair
b. Vice Chair
c. Secretary
d. Treasurer
e. Armorer
IV. Business
a. Division Tournament Review and Discussion
i. BC
ii. Refs
iii. Organization
iv. Parent/Fencer Issues
b. San Diego Cup Satellite Review and Discussion
i. Hosts’ Reports
ii. Organization
iii. Parent/Fencer Issues
c. Weapons Control
i. Tournament Set-up/Tear-down
ii. Current and Forthcoming USFA Requirements
d. Tournament Costs and Fees
i. Venue
ii. Entry fees
iii. Officials
e. Website Updating/Maintenance
i. Social Media Presence
ii. sdfencing.com
f. Other Business
V. Nominations and Election of Officers
VI. Nominations and Election of Executive Committee
VII. Adjournment
Meeting started at 1615 on Sat July 26
Members in attendance:
Edwin Hurst - Cabrillo
David Burgess - Cabrillo
Bryan Bishe - TTFC
Michelle Breier - SDFC
David Hollander - Spartak
David Willey - CDL/LHFA
Chris Getsla - Cabrillo
Karen Baumgart - SDFC
Creston Bailey - No Fear
Charles Alexander - No Fear
Charles Astudillo - LILOV FA
Torrey Burgess - Cabrillo
Victor Bianchini
Last year's annual general meeting minutes approved unanimously.
Barron Nydam, not present, submitted the Vice Chair's note which were read to the attendees by Torrey.
He brought up that we need more than one person have access to the bank account. We are discussing whether or not to have on-line access. But we do such very little transactions, that maybe we shouldn't. Defering this discussion when we do the treasurers report.
Secretary report - we have 50 each gold, silver and bronze medals.
Treasurer report - 9 div tournaments and only 2 we lost money on. Bottom line, just on tournaments we are up about $2500. Banking - David tried to make a change on the account and learned that we were a suspended division because for several years we had not filed a tax a form. David cleaned that up for us and we are now good and have been reinstated.
Chuck asked what benefit is it to be a corporation? David said you have to prove that you are a certain kind of business in order to open up a business account. We discussed which officer should be in charge of filing these forms every year. It should be written in the operations manual what the procedures are.
Torrey discussed our venue. He is concerned that CCHS may restructure the rental agreement. He is waiting for the outcome. We may have to move if they go to an hourly rate.
Armorer report - we had 3 events were we had to borrow equipment. div owns 9 sets. All 9 sets, only one reel went down. we have 2 aging Leon Paul reels. Right now the div has 2 spare reels. Chuck offered up some spare Allstar reels that he would do a loan free of charge and maybe eventually donate. Dave thinks it will be about $400 to do minor repairs for next season.
Events discussion - we ran opens at the big venue and every other event with a D & Under. Torrey would like to add women in the other day.
We discussed developing local refs. Nothing was really done.
Vic brought up getting the div interested in the world vet league. He is talking about funding issues. Especially with equipment. Torrey wants to discuss at a later date with vic.
Satellite events seemed to run fine. No problems..
We need to make our scheduling meeting right away.
Weapons control - how can we get more people to help out with set up. Maybe we could put out a note for help at clubs. Glove rules - USFA still has not come up with a ruling.
Entry fees are good at 20 and 25. No fee change.
We discussed our Internet presence.
Torrey has been voted in as Chair
Barron is vice - chair
Chris Getsla is secretary
David Hollander is treasurer
EC
Pat Bailey - No Fear
Juan Ignacio Calderon- SDFC
Bryan Bishe - TTFC
David Willey - CDL
Heidi Runyan - UCSD
David Polakowski - EFC
Josh Runyan - Spartak
Motion to adjourn Chuck, Dave B 2nd 17:56 adjourned