Ordering
1. Find out if your item is sold by a preferred vendor. Preferred vendors have a contract with UMMS and give discounts on a majority of items off the catalog price.
The following are preferred vendors and offer competitive prices: Apple, B&H, Fisher Scientific, Connection, Grainger, McKesson, OfficeMax/Office Depot, WCA.
Other vendors that might have good discounts:
Agilent Technologies, Bio-rad, CDW-G, dupli, Fastenal, Geneseesci Scientific, Granite City, Home Depot, ThermoFisher Scientific, Millipore Sigma, MSC, PerkinElmer, Qiagen, Sigma-Aldrich, Westnet, USA Scientific, Illumina, VWR, UMMS TCEFS, abcam, FedEx.
2. Find the exact item you need from the specific vendor. Make sure to shop around, compare the same product with different vendors and get the best price. Check if TCEFS carries the product (see below for more information on TCEFS).
3. Log onto Quartzy
4. From the left side panel, select the blue button "Add Request"
5. Fill in ALL details on the item, including catalog #, quantity, unit size, and product link. Quartzy generally automatically fills in details once catalog number is entered, but always make sure and double check the specifications, especially the link to the product. Make sure all the details of the item you are requesting are accurate.
6. Once all your information is entered, click on "Add Request"
7. You can check on the status of your request(s) by going back to the Quartzy homepage and clicking on the "Requests" tab on the top.
Receiving an item
When receiving an item, make sure you sign for the item (if needed). Unpack the item from its packaging, and save the invoice and/or packing slip. Put the invoice in the black plastic tray on the shelf across from the big centrifuge. We need to save all invoices for Ann Powers for her to follow-up.
Log onto Quartzy and mark item as received. If appropriate, enter in the Lot #, CAS #, date received, where the item will be stored and add the item to the inventory. If its a consumable/chemical write your initials and date received on the item.
Dispose of all packing materials and boxes immediately. Cardboard boxes should be collapsed and disposed of in the large green bin outside, across from our-80C freezer. Styrofoam goes in the trash.
Note: If the item is temperature sensitive, please unpack the item immediately and put it in its appropriate place. Dry ice can be disposed of in the sink.
What is UMMS-TCEFS?
TCEFS (Tissue Culture and Enzyme Freezer Supply) is an on-campus resources that supplies products from nine vendors: Bio-Rad, Invitrogen, NEB, Promega, Qiagen, Roche, Sigma, Agilent (Stratagene), and KapaBiosystems.To find out more about TCEFS and to see what products are available, go to their webpage.
TCEFS has two categories for their products:
For any item you are ordering, first check to make sure if TCEFS carries it. TCEFS usually offers very low prices and FREE next day delivery. Download the appropriate order form from the website, fill it out, and email it to them. (email address is on the order form).
When ordering from TCEFS, you will need to enter in a “Speed Type” for the order to be processed.
Speed type for Pai Lab: 126239WA
TCEFS also offers discounts on products that are not on their ordering form. If you are unsure about any product, or want more details/prices on any items, you can call them at 508-856-2541 or 508-856-1745. Make sure to give them the correct catalog number from the vendor to compare prices.
TCEFS also has vending machines throughout the UMMS campus. To find out more details about these remote freezer locations, click here
Also see attachment for a map of TCEFS vending machines located in the Albert Sherman Center. If the location requires a key for access, call x61745 or x62541.
Please make sure to always update the inventory for any products received, including the ones from TCEFS (indicate the proper source when filling out the form on Quartzy).