Gemini 26/09/14
The IRF is the authoritative registry of all items recognized by the organization. It defines item identity, metadata, lifecycle state, and cross‑functional attributes used by accounting, engineering, logistics, production, purchasing, and business strategy.
3.0 Usage
The Item Master supports Master Data Management (MDM) by enabling:
System Synchronization: Seamless data flow between ERP, PLM, and WMS.
Financial Integrity: Standard costing, inventory valuation, and margin analysis.
Production & Engineering: Linkage to Bills of Material (BOMs) and manufacturing routings.
Supply Chain Execution: Procurement workflows, supplier mapping, and inventory tracking.
The IRF supports:
Consistent item definitions across all SIG domains
Costing, valuation, and financial reporting
Production routing and capability alignment
BOM and specification linkage
Supplier and purchasing workflows
Product lifecycle management (active, inactive, prototype, planned)
ERP/PLM/WMS synchronization
Opportunity analysis (e.g., biz117, CDIDs, IMOE)
Updated when:
New items are created
Items are revised
Items are retired/reactivated
Metadata changes
Governance reviews occur
ils93 Inventory Control List
Engineering specifications and BOMs
ERP/PLM item tables
Purchasing vendor files
Accounting cost models
HRI sig:biz portfolio guidelines
HRI sig:ie capability definitions
HRI sig:ils data governance standards
Primary: sig:ils
Contributors: sig:ie, sig:acc, sig:biz, Engineering, Operations, Purchasing
Owned by Information & Logistics Systems (sig:ils).
Changes require cross‑SIG approval.
Simple item creation: minutes
Assemblies/BOMs: hours
Product families: days
Lifecycle restructuring: project effort
ERP/PLM sync: ongoing
Incorrect definitions propagate errors across SIG domains
SKU proliferation increases complexity
Missing metadata breaks ERP/PLM workflows
Duplicate/conflicting items cause routing/costing failures
Incorrect lifecycle states confuse operations and sales
Failure to integrate CDID outputs limits strategic growth
Item number
Legal name
Short/long description
Category
Lifecycle state
Specification reference
BOM link
Revision
Materials
Tolerances
Routing
Tooling
QA requirements
Standard/average/last cost
Selling price (if applicable)
Make/Buy flag
Preferred supplier(s)
Lead time
HS code
Unit of measure
Warehouse locations
Packaging
Min/max levels
Reorder point
Lot/batch tracking
Creation date
Last modified date
Change owner
Revision history
Cross‑system identifiers
Formal change control required
No item creation without complete metadata
Items may be retired but not deleted
All revisions logged
ERP/PLM synchronization mandatory
Access controlled by sig:ils
Item creation
Item modification
Item retirement
BOM linking
Routing definition
Costing updates
Metadata validation
Quarterly governance review
Creating items
Revising items
Retiring items
Linking BOMs/routings
Metadata validation
ERP/PLM synchronization
Integrating CDID outputs into the IRF