ils92r Request for Quotation

CoPilot 26/09/05

1.0 Title

Request for Quotation (RFQ) Module — wxl26a

2.0 Purpose

Define the RFQ process, artifacts, metadata, and workflow required to solicit pricing, lead times, and commercial terms for parts, assemblies, and equipment associated with wxl26a.

3.0 Usage

Used whenever procurement requires external vendor pricing for any BOM element, subsystem, or service package.

Supports:

• Early‑stage cost estimation

• Vendor qualification

• Comparative evaluation

• Contract negotiation inputs

4.0 Frequency

Triggered at each procurement cycle, engineering change, or when BOM revisions introduce new part numbers or suppliers.

5.0 References

• 5.1 RFP vs RFQ distinction

• 5.2 wxl26a BOM (ils03)

• 5.3 Technical Data Package (TDP) (ils91 series)

• 5.4 Procurement Policy (ils90 series)

6.0 Responsibility

• Engineering: Provide specifications, drawings, tolerances.

• Procurement: Issue RFQ, manage vendor communications, evaluate responses.

• Quality: Ensure vendor compliance with standards.

• Program Management: Approve vendor selection.

7.0 Ownership

Procurement Lead for wxl26a.

8.0 Effort

Low–moderate.

Effort scales with number of vendors and complexity of parts (e.g., machined vs COTS).

9.0 Risks

• Incomplete specifications → inaccurate quotes

• Vendor non‑response

• Lead‑time volatility

• Misalignment between engineering revision and RFQ version

• Confidentiality breaches if TDP not properly controlled

10.0 Contents

RFQ package includes:

• RFQ cover sheet

• Part/assembly description

• Drawings & tolerances

• Revision level

• Quantity & delivery schedule

• Compliance requirements

• Evaluation criteria

• Terms & conditions

• Submission instructions

• Metadata block (ils92r‑11.0)

11.0 Metadata

• RFQ ID

• Date issued

• Revision

• Vendor list

• Contact person

• Required response date

• Associated BOM items

• Security classification (if any)

12.0 File Handling Policy

• Store RFQs under /wxl26a/procurement/rfq/

• Version control via ils01

• Vendor responses stored separately under /vendor/

• No uncontrolled distribution of TDP files

13.0 Procedures

1. Identify part/assembly requiring quotation

2. Verify engineering revision

3. Assemble RFQ package

4. Select vendor list

5. Issue RFQ

6. Track responses

7. Evaluate using weighted criteria

8. Select vendor

9. Archive RFQ + responses

14.0 Tutorials

• How to assemble an RFQ package

• How to evaluate vendor quotes

• How to align RFQ with BOM revisions

• How to manage multi‑vendor comparison matrices