HOUSING SOCIETY MANAGEMENT SYSTEM PROJECT REPORT
PROJECT SOURCE CODE AND PROJECT REPORT
ONLINE HOUSING SOCIETY MANAGEMENT SYSTEM PROJECT SOURCE CODE IN VB
HOUSING SOCIETY MANAGEMENT SYSTEM PROJECT SOURCE CODE IN ASP.NET
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INTRODUCTION
This system is developed to manage day-to-day activities of any co-operative housing society.
Generally , in society all the work is manually. Contact no of members are noted on the papers. As all work is done on paper so it is very difficult to manage and keep track of all the work expenses in the society. This society co operative society management system will computerize all day to day operation in the society. This System also keep the details of service providers who provide different services like Security, Housekeeping, Pest Control, Equipment Maintenance etc. There is no automated system for doing all the things that generally happen in society, so that members can come to know what is happening in society. this system is also Raise invoices against all flats or select flats based on area or based on a fixed amount. Members receive email and SMS whenever an invoice is raised against their flat. This system of maintaining a society is made in such a way, so that the most common problem faced in residential societies are solved. Using this system Advance payments or partial payments can be easily noted and tracked against any flat. They require the co-ordination among the respective management societies coupled with the vendors which provide these services so that the appropriate convenience can be provided. Using this system admin can select and send email/SMS reminders to defaulters on the payments to be made. The main functionality of this project is that, there is an online billing and accounting. In this system the bills, receipts and vouchers are created in easy manner also the system is user friendly. Admin can also keep track of expenses using this system. Admin can retrieve report of expenses it includes service providers bill.
EXISTING HOUSING SOCIETY MANAGEMENT SYSTEM
In current housing society management system all society works are done manually. Society chairman keep all the society expenses report on paper file. If some time this data is needed then retrieving this data is very slow and tiresome work. Society expenses and earning data is stored in various registers so the linking between it becomes difficult. Voting is conducted in the society for various designations like secretary, treasurer, chairman, etc. members need to be present on the site for voting. Due to some reasons some members cannot be present & cast vote. This problem need to be solved so that all society member can take part in the voting. Generating bill and sending it to each society member is also a tiresome work. Sometime members did not get bills and it is lost. Payment collection is also big task in society. Watchman has to go each flat to collect the payments. In current system all work is done manually so each work takes more time. Sending notice or other message to society members is also a big task. so an system is needed that can solved all above problems.
PROPOSED HOUSING SOCIETY MANAGEMENT SYSTEM
Our proposed system is cloud based and has automated functionality for generating monthly maintenance and member can view their bill status on their account. Housing society management system allows societies to create user accounts for each member in two ways. The main functionality of our project is that, there is a online bill payment system, online voting system for different society positions like Secretary, Chairman, Treasurer Etc. Admin can add members individually using the admin module. Admin can add several users at once by uploading their details in a spreadsheet. Members can vote the candidates that are standing for different roles in society. When member account is created, the system sends an automated email to the member whose account is created. This System allows members to login with their own account and get updated with society happenings.
User can also track payments made against each bill. He can generate report of all payments any time. Using this system admin can also track other small expenses like water tanker payment, repairing payment etc. Booking a hall for celebration in a society was a difficult work as details were on paper and were only accessible only to the authority which may create confusion when more than one people want to celebrate in same hall. this system is also record fields such as expense description, expense date, payment mode, to whom was it paid etc. user can retrieve these records any time from report module. Get Budget Variance Reports to monitor if the spending is as per plan. This software system generates maintenance bill automatically and manually. It generates bill for all members at single click. Admin can also query and view expense statements for any month or multiple months and can generate report of expense statement.
Using the housing society management system, treasurer can publish expense statements to notice board and to owners at the click of a button. In this system bills can be generated as per multiple of months i.e. monthly or yearly, due day of bills can be assigned. Using this system members can pay their dues online using a credit card, a debit card or a Net Banking account. This software concentrates mainly on generation of bills whereas our system consists of various other features of society which are exact replica of the real happenings in the society. On successful payment of dues, members receive instant e-receipts which can be saved or printed for future reference. Members can view/download receipts for all past payments online at any time. Notices can be posted to everyone in the complex. All notices will be visible on the online Notice Board till the expiry date of the notice. Administrators can send instant messages by Email to all members. Admin can easily generate meeting notice, agenda, minutes of the meeting, note the attendances and more online.
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