BEFORE THE CLEANUP

1. Register at the website or send an email to signify your participation (iccphilippines@gmail.com). You will receive an email acknowledging your participation. You may request for an endorsement letter signifying you as a Site Coordinator. 

2. Identify your cleanup site. Be sure it's safe and accessible. Obtain permit to access the site for the ICC event (i.e. City/Municipal Government, City or Municipal ENRO or Barangay LGU).

3. Create a working group to help in organizing the Cleanup. Make a plan with a timeline and role assignments for the group. Plans will include provisions of cleanup materials & tools,  snacks, water, weighing scale, first-aid personnel and garbage/trash hauler  (check with the LGU), as well as, set-up of the cleanup site on ICC Day.

4. Hold a Coordinators Meeting. Invite Group Coordinators of organizations, companies, schools and clubs for an ICC orientation and discussion of plans and guidelines for ICC Day.

5. Promote the ICC event through email, social media and e-invites. You can also print and post event flyers in the area. Sample designs of the tarpaulin and banner are available at the ICC Philippines website.

6. You may contact local sponsors to support your cleanup (optional).

7. Finalize all preparation activities. Make sure all cleanup materials, tools & other provisions are ready.

   • • Cleanup materials (sacks/net bags, data forms, gloves) 

     • Cleanup tools (broom sticks, rakes, shovels, scooping nets)

     • Other provisions (water & snacks) and first-aid / health emergency personnel 

     • Tables, chairs, tents (optional); PA system (megaphone or portable microphone), portable toilet (if available), water for washing, weighing scale

     • Garbage/trash haulers 

     • Program for the kick-off ceremony and guests to grace the event

     • People assigned to document the event

     • Tarp, banners or signs (to guide volunteers to the site) (see templates at the website)

     • T-shirts (optional) (see templates at the website)

     • Certificates (see templates at the website)

     • A layout map of the cleanup area with designated stations for registration, first- aid, washing, sorting, etc. to guide volunteers

8. Cancellation and rescheduling of the ICC event due to weather or security concerns  will be upon the discretion of either the local Site or Area Coordinator. Inform  Group Coordinators of the rescheduled date.

9. Remind Group Coordinators on the basic health and safety precautions.

ON ICC DAY

1. Before 5 am, set-up areas or stations  for the kick-off ceremony, registration, first-aid, drinking, weighing, washing and trash hauling. Mark each station to guide volunteers. Post banners or signs to direct participants to the cleanup site. Cleanup materials (sacks and gloves), trash data forms, ballpens, registration forms and a labeled box for returning accomplished forms must be ready at the Registration/ Receiving Area. 

2. Remind the tasks/responsibilities of persons assigned during ICC Day event.

3. During the kick-off ceremony, remind volunteers on health and safety, what to do during emergencies, proper data recording and other do’s and don’ts during the cleanup.

4. Oversee all ICC activities from collecting, sorting to hauling of trashbags/sacks. If possible, debris items that are recyclable such as, glass bottles and beverage plastic bottles are segregated. Make sure the waste hauler takes all the trash away.

5. Remind the Receiving Area to check returning data forms - if they are properly filled-out and no information missing (such as, site name, name of school and coordinator, weight of trash, number of bags, etc.) — every detail of data is important. If possible, fill the name of the cleanup site ahead so that volunteers will not misrepresent your site. The Receiving Area should have a labeled box for all accomplished data forms. 

6. Give a short thank you message or give out certificates of recognition (if available), to conclude the cleanup event

AFTER ICC DAY:

1. Summarize all data collected.  

   • • Collect and check data forms submitted by the Group Coordinators, if properly filled out and no information missing. Required information include site name and location; mode of data collection; date of cleanup; total number of volunteers; total weight of trash collected, number of sacks filled and number of filled sacks and total distances covered.

     • Summarize data into the Coordinators Ocean Trash Data Form. Separate the data collected from underwater or watercraft cleanup. Get the GPS or coordinates of your cleanup site at Google Map. Right click on the location and choose "what's here" for the coordinates to appear.

2. Submission of Data Results.

   • • Email: iccphilippines@gmail.com

     • Online at the website

     • You may also submit photos or snapshots of the forms (front and back pages) by email, provided they are readable and complete. 

     • If you are reporting to an Area Coordinator, furnish him/her the results as early as possible. Send a copy to ICC Philippines for immediate results monitoring.

3. Share your photos, videos and stories about your cleanup event to your social media and website. Submit high resolution pictures (>1 MB) to ICC Philippines together with your report.

4. Recognize your coordinators, sponsors and volunteers. Send a follow-up  e - thank you letter or can give out your own certificate to recognize their effort. Certificate templates can be downloaded from the website.