BEFORE THE CLEANUP

1. Register at the website or send an email to signify your participation (iccphilippines@gmail.com). You will receive an email acknowledging your participation as an Area Coordinator. 

2. Identify cleanup sites. Be sure they are safe and accessible. Identify and coordinate with your Site Coordinators.

3. Hold a Coordinators Meeting for orientation of new members and to discuss plans and preparations for ICC Day.

4. Assist your Site Coordinators with their ICC preparation activities.  These include the distribution of cleanup supplies and materials for ICC Day, the promotion of the ICC event and local sponsorship identification.

5. Follow-up final preparations with each Site Coordinators. Make sure all cleanup materials, tools & other provisions are ready.

   1. • Cleanup materials (sacks/net bags, data forms, gloves) 

      • Cleanup tools (broom sticks, rakes, shovels, scooping nets)

      • Other provisions (water and first-aid / health emergency personnel)

      • Tables, chairs, tents (optional); PA system (megaphone or portable microphone), portable toilet (if available), water for washing, weighing scale

      • Garbage/trash haulers 

      • Program for the kick-off and guest to grace the event

      • People assigned to document the event

      • Tarp, banners or signs (to guide volunteers to the site) (see templates at the website)

      • T-shirts (optional) (see templates at the website)

      • Certificates (see templates at the website)

      • Final ocular survey of the cleanup site to determine proper location of each tent/station (registration, first aid, ICC materials distribution, drinking and washing, sorting of trash)

6. Cancellation and rescheduling of the ICC event due to weather or security concerns will be upon the discretion of either the Area Coordinator or the Site Coordinator.

ON ICC DAY

1. Check the sites by 5 AM. Make sure everything is organized from the setup of stations, distribution of cleanup materials and tools to provisions of first-aid, water and hauling trucks. Banners or signs are posted to direct participants to the cleanup site and stations.

2. Oversee all ICC activities from collecting, sorting to hauling of trash bags/sacks. Make sure the waste hauler takes all the trash away.

3. Remind Site Coordinators to check returning data forms if properly filled-out and secured in a labeled box and to submit summarized data forms collected, as early as possible, or directly to ICC Philippines for immediate results monitoring.

AFTER ICC DAY:

1. Gather the summarized Coordinator Ocean Trash Data Form from Site Coordinators. 

   • • Check if properly filled out and no information/data missing. Required information include site name and location; mode of data collection; date of cleanup; total number of volunteers; total weight of trash collected, number of sacks filled and number of filled sacks and total distances covered.

2. Submission of Data Results. 

• Create a spreadsheet of the data collected from multiple cleanup sites. This will be useful for your SWM report or for your Cleanup information drive. Submit a copy of the spreadsheet to ICC Philippines by email. Separate underwater and watercraft data.

• You may also submit the summarized Coordinator Trash Data Form by email: iccphilippines@gmail.com or online at the website. Another option is to send snapshots of the form (front and back pages), provided it is clear and complete.

• Deadline of submission is until end of December 2024 by Email or Online at the ICC Philippines website. 

3. Share your photos, videos and stories to social media and website. Submit high resolution photos (>1 MB) to ICC Philippines together with your report.

4. Recognize your coordinators, sponsors and volunteers with a follow-up e-thank-you letter or certificate. You can give out your own certificates or templates can be downloaded from the website.