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Policies and Procedures

GULL LAKE ATHLETIC ASSOCIATION

POLICIES AND PROCEDURES

September 2014

 

1.                  EXPECTATIONS

 

.01       All Executive members, coaches and managers will be familiar with the constitution, policies and procedures.

.02       With the exception of those policy and procedures specifically mentioned and covered herein, the SHA rules and regulations will prevail.

 

2.                  COACHES

 

.01       Fair Play Policies:  It is in the best interest of player development and for the betterment of minor hockey that every player registered in the GLAA receives an equal share of ice time (no stopwatches).  Coaches are responsible to ensure that each player receives a fair share of ice time during games and practices. Coaches may deviate from this guideline during approximately the last 5 minutes of a game if absolutely necessary or for the following reasons:

a.       Discipline

b.      Playoffs and carded teams

c.       Lack of commitment to games and practices

.02       Coaches’ actions and their instructions to players must be tempered toward good conduct and the welfare of the players.  Coaches are responsible for the conduct of their players and themselves and will display gentlemanly conduct, good sportsmanship and good manners at all times.  The dismissal of coaches can be made by the GLAA Executive.

.03       The coach is responsible for ensuring that every player is dressed in CSA approved equipment while on the ice.

.04       A person can be the Head Coach and Manager of only one Minor Athletic team per season. 

 

3.                  REGISTRATION

 

.01       The Executive shall set registration fees and deadlines.

.02       The Gull Lake Athletic Association will pay the registration fees, for any participant of the Gull Lake Athletic Association who takes a referees/umpires clinic or a coaches clinic, up to and including level coach.  The participant must be using this training for the benefit of the Gull Lake Athletic Association.

.03       Female players will be allowed to play as an overage player a maximum of one year in any age division.  Exceptions can be made with the approval of the league.

.04       Male players can only be allowed to play as an overage player if approved by the appropriate league.

.05       First year player may be allowed to play as an overage player pending assessment by that coach and the coach of the next age category at anytime throughout the season.

.06       Female players can be registered with both a female team and a minor team by paying the full fees for the minor team and the registration portion of the female team.

.07       The Gull Lake Athletic Association will post a performance bond to the South Sask Hockey League for minor hockey teams participating in this league.  Each team is responsible for all or any portion of the bond that is lost.

.08       Each player must be properly registered with fees paid before being allowed on the ice.

.09       Any player playing outside the GLAA needs the approval of the Executive to be part of the Gull Lake Minor Hockey program.

.10       Release Guidelines:

a)      Player releases will be granted where there is no team available in the home centre.

b)      Player releases will be granted for any player qualifying for a Tier 1 “AA” competitive team.

c)      Players may be granted their unconditional release to never return to the Gull Lake Athletic Association Minor Hockey Program.

 

 

4.                  EQUIPMENT

 

.01       The Equipment Committee shall have spending authority up to a maximum of $200 which must be authorized by a majority vote by the GLAA Executive.

.02       The Gull Lake Athletic Association will supply two goalie sticks to each team playing in what is defined as non-contact hockey.

.03       The Gull Lake Athletic Association will supply each team with hockey pucks.

.04       The Gull Lake Athletic Association will supply baseball bats and balls.

.05       Any participant of the Gull Lake Athletic Association wishing to borrow any of its equipment shall post a deposit with the Executive in the amount of $100.00 before said equipment will be lent out.

 

5.                  FINANCIAL

 

.01       The Executive shall have spending authority up to a maximum of $1000, not including the Equipment Committee’s spending authority.  Any spending over this amount must be authorized by a majority vote by the Executive.

.02       All purchases over $100.00 will need to have prior approval of the GLAA Executive.

.03       The Gull Lake Athletic Association will pay any reasonable expenses incurred by the Executive in the day to day running of the Gull Lake Athletic Association.  They must provide receipts to be reimbursed.

.04       The Secretary will be paid $50/meeting.

.05       Account Reporting (Manager)

a.      Setup – signing authority at bank

b.      Maintain record of deposits/withdrawal throughout season

c.       Submit report to GLAA at end of season

d.      Any monies in excess of $200 will be turned over to the GLAA

e.       Accounts with less than $200 will stay with that age group for the next year.

f.       Year End – remove signing authority at bank, turn accounts back to GLAA

 

 

6.                  MEMBERSHIP

 

.01       The Gull Lake Athletic Association will form a nominating committee before the Annual Meeting to make sure that vacated positions will be filled.

 

7.                  OFFICIALS

 

.01       The Gull Lake Athletic Association will pay all referees/umpires fees rising out of league play when one of its teams is involved in such play at Gull Lake, SK or an alternate location as approved by the Executive. 

.02       The Executive will set the fees to be paid to game officials.  Such fees will be paid by the end of the month. In the event that a game is cancelled, if 24 hours notice is not given, the GLAA will pay the officials if they have not been contacted.

 

8.                  REFEREE-IN-CHIEF

 

.01       Will promote, encourage and aid in the development of new referees and linesmen.

.02       Will receive questions or complaints regarding officials and will attempt to resolve same.

 

 

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