Embedded Files
5.2: Creating & Editing a Form
5.2: Creating & Editing a Form
Although forms are part of Sheets, you can also directly select the form type when creating a new doc. You can create a new form from your Documents list, from a spreadsheet or from a template.
Create a form from your Documents list:
Click New > Form (or use form.new in the Omnibox)
Choose from a menu of themes available.
In the form template that opens, you can add any questions and options you'd like.
Creating a form from a new or existing spreadsheet:
Click the Tools drop-down menu and select Create a form.
A separate Form will be created and a message will display at the top of the page notifying you that a new form has been created.
Choose from a menu of themes available.
Click Add questions here to begin editing your form, or Dismiss to get rid of this message and continue editing your spreadsheet. (Note: If you dismiss this message, you can edit your form at any time by selecting the Form menu and clicking Edit form.)
After creating a form from a Google spreadsheet, you’ll notice a new tab at the bottom of your spreadsheet labeled “Form responses.” As you might have guessed, this is where responses to your form will be added.
Navigating the New Google Forms (September 2015)
Form question types:
When you create a form, you are automatically provided 1 question to start with. You can edit this question however you like and add additional questions. To collect the information you need, select from 7 different types of questions, see the sample form below:
Short Answer — respondents provide short answers
Paragraph — respondents provide longer answers
Multiple choice — respondents select one option from among several
Check boxes — respondents select as many options as they’d like
Dropdown — respondents select one option from a dropdown menu
File Upload - respondents can upload a file
Linear Scale — respondents rank something along a scale of numbers (e.g., from 1 to 5)
Multiple Choice OR Checkbox Grid — respondents select a point from a two-dimensional grid
Date - respondents can select a given date
Time - respondents can enter a given time
Other items to add to your Form:
Add an image:
To add an image to your form, click the Insert menu, and select Image. Once you've uploaded the image, you can give it a title and specify what text will appear when someone hovers over the image.
Images in forms aren't attached to or associated with form questions. You can change the position of an image by dragging it up or down in your form.
Add a video:
To add a video to your
form, click the Insert menu, and select Video.
To pick a video, either provide a YouTube video’s URL, or use the search box to search for a video. After selecting one, you can add a title and a caption to the video.
You can click and drag one of the video's corners to re-size it, and you can align the video to the left, right, or center of the page by choosing one of the alignment options.
Add a page break:
If your form is lengthy and you’d like to make it easier for respondents to fill it out, you can add page breaks. From the Insert menu, select Page break. New pages, like section headers, can have both a page title and a page description.
Edit your form:
Edit questions, headers, and page breaks. For each question, header, and page break you’ve added to your form, you can perform the following actions:
Edit: To edit an existing item, just click the Edit button to the right of the question you want to edit.
Duplicate: To duplicate an item, click the Duplicate button to the right of the question you want to duplicate.
Delete: To delete an item, click the Delete button to the right of the question you want to delete.
Share your Form with collaborators:
If you're working on a form and would like to share it with a collaborator, click the File and select Add collaborators... Then, from the "Sharing settings" dialog, you can specify individual collaborators with whom you'd like to share your form for editing. To add a collaborator, begin typing his or her name in the "Invite people" text box.
When you're working with a collaborator on a form, each of you can edit one input field at a time. For example, your collaborator can edit the text of a question while you edit the help text of that same question.
When you share a Google form with a collaborator, you give that collaborator full editing access to the form. That collaborator will have the ability to make any changes they'd like to the form, including a change to where responses are collected.
Google Apps 101 by Kurt Wismer is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
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