Letter Writing Format CBSE Class 12

A letter is one person's written message to another pertaining to some matter of common concern.

Letters are of two types – Letter Writing Format CBSE Class 12

1. Formal Letter

2. Informal Letter

Formal Letter

A Letter written for a formal purpose is called a Formal letter. It addresses a serious issue.

Let us discuss the types of formal letter -

formal letter format

Types of Formal letter

1. Letter to the editor

2. Letter to the Government

3. Letter to the police

4. Letter to the principal

5. Order letter

6. Complaint letter

7. Inquiry letter

8. Business letter

9. Application letter

FORMAL LETTER FORMAT

Format of a Formal Letter includes:

The following points need to be taken into consideration while writing a Formal letter-

a. A Formal Letter strictly follows the prescribed Format for writing a Formal Letter.

b. Use of colloquial words, abbreviations and slang language should be restricted while writing a Formal letter.

c. A Formal Letter must be precise and to the point.

d. The Subject line is very important in a Formal Letter.

The Format of a Formal Letter is as follows –

1. Sender’s address: The address and contact details of the sender are written here. Include email and phone number, if required or if mentioned in the question.

2. Date: The date is written below the sender’s address after Leaving one space or line.

3. Receiver’s address: The address of the recipient of the mail (the officer / principal / Editor) is written here.

4. Subject of the letter: The main purpose of the letter forms the subject. It must be written in one line. It must convey the matter for which the letter is written.

5. Salutation (Sir / Respected sir / Madam)

6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows -

Paragraph 1: Introduce yourself and the purpose of writing the letter in brief.

Paragraph 2: Give a detail of the matter.

Paragraph 3: Conclude by mentioning what you expect. (For example, a solution to your problem, to highlight an issue in the newspaper, etc).

7. Complimentary Closing

8. Sender’s name, signature and designation (if any)

Informal Letter

A Letter written for an informal purpose is called an Informal letter. It is written for a casual purpose.

Let us discuss the types of informal letter -

Types of Informal letter

1.Letter to parents

2. Letter to siblings

3. Letter to friends

4. Letter to classmates

5. Letter to neighbours