Fundraisers

Concepts

• Boba: A gift from the Fundraising Gods, boba is the most popular fundraiser at UCLA, and for great reason, too. Demand is insanely high, and profits are even higher; we usually sell out 225 cups at $3 each and making $300+ profit each fundraiser. From a health and safety standpoint, it comes with it's own temperature control system, and because it's individually packaged at the store, we avoid any food handling and contamination risks. However, all of these benefits also means that there will be a boba sale everyday, every week, all year long...

Consider selling Thai tea or pudding (if available), always remember to ask for straws, and take into account the weather.

The following lists previous stores AIChE has used or has considered using in the past, each with their own advantages and disadvantages.

• Banh Mi Che Cali
  • 647 W. Valley Blvd., Alhambra, CA 91803 (approx. 1.5-2hr. drive roundtrip)
  • sells both milk tea and Thai tea for $1.15/cup
• Ask for "buy-one-get-one-free" and 15% off for bulk order
  • pick-up as early as 6am
• requires no deposit and an order a week in advance
• Lollicup
  • 2206 Sawtelle Blvd., Los Angeles, CA 90025 (approx. <1hr drive roundtrip)
  • after 30% discount from ordering in bulk and signing contract, milk tea for $2.07/cup (high quality)
  • sells other fundraiser-worthy items: popcorn chicken
  • earliest pick-up is 12pm
• requires a 50% deposit and an order at least a week in advance
• CoCos
  • 11301 W. Olympic Blvd., Ste 105, Los Angeles, CA 90064 (approx. <1hr drive roundtrip)
  • offers a discount for boba in the afternoon; consider buying pudding the previous night to sell in the morning, then get boba to sell in the afternoon
• Tasty Wok Cuisine
  • Website: http://tastywokcuisine.com/
  • 11628 Santa Monica Blvd. Los Angeles, CA 90025
  • (310) 826-0900
  • Milk tea and Thai iced tea
  • BUY 1 GET 1 FREE---$2.75 ($1.38/drink)
• Pastries: 85C Bakery Cafe has cheap, high demand items, but nearest locations are 2+ hr. drive away; fortunately, items can be bought the night/weekend before and stored overnight.
• Sprinkles Cupcakes and Bakery:

Coming Soon!

• Ralph's Community Contribution Program: Currently registering with Ralph's to be a member of their program that gives a portion of listed members purchases to our organization.
  • Filing Terms & Conditions and Enrollment Application (https://www.ralphs.com/asset/vn_78a4998deb38781b880cc11628d8490f/ralphs_enrollment & https://www.ralphs.com/asset/vn_57a17118400134befd674b688971cdc6/ralphs_terms)
  • Contacting Ralph's Community Service contact (800-443-4438) and AIChE nationals to confirm our IRS non-profit status.
  • Registering members at first general meeting or officers' meeting.

Timeline / To-Do List

• Venue: At the beginning of each quarter, remind the IVP to reserve Bruin Plaza/Court of Sciences for the quarter's fundraisers. If using Bruin Plaza, also consider renting tables and chairs from USAC, which can be reserved through the IVP. Also asked to be carbon copied (cc'd) into any venue-related emails for the Events Online ID (EOL#) and any other notifications about the event.
• Driver(s): If drivers are needed, find them ASAP and have one committed at least one week before the event. This usually involves emailing the board or asking friends, acquaintances, etc. Also remember to offer compensation for gas and free food.
• Paperwork and Permissions: If selling food, pick up an Application for Temporary Food Event from Student Organizations, Leadership, and Engagement (SOLE) office in 105 Kerckhoff Hall; this form needs to be filled out and signed by the SOLE advisor, Registered Environmental Health Specialist, and a Fire Marshall.
  • After filling out the form, go to the SOLE office in 105 Kerckhoff Hall and ask to see AIChE's SOLE advisor, Terry Saunders. She can also answer any questions you may have about the logistics and safety requirements for your event.
  • At least one week before the event, see a Registered Environmental Health Specialist from UCLA's Office of Environment, Health, and Safety (EHS). They usually hold drop-in hours in the SOLE office every Thursday from 1:30 to 3:30, or you can email Jennie Wung at jwung@ehs.ucla.edu to set up an appointment. You will be asked about the EHS requirements, which include an insulated cooler with 100F water and catch basin for handwashing, disposable plastic gloves, separate handling of money and food, and a digital thermometer with alcohol swabs.
  • At least 10 business days (2 weeks) before the event, email Fire Marshall Steve Jurado at jurado@ehs.ucla.edu to make an appointment for approve the event. Even if the fundraiser does not involve heat, cooking, or electrical appliances, there are fire lanes through UCLA that need to remain accessible at all times. Before meeting him, pick up two venue diagrams from the USAC window in Ackerman, and fill out the information, marking where the event will be located. Bring the two venue diagrams and the completed Application for Temporary Food Event form signed by both the SOLE advisor and a Registered Health Specialist.
• Store: Remember to ask not only about price and any bulk-order discounts, but also the name of the employee, pick-up time, and if they require a deposit.
• Shifts: Volunteers for shifts can sign-up on the quarterly event sign-up Google Doc. Send out two emails, the first two weeks prior and the second a week prior to the event, and detail any specific requirements you want, i.e. where the set-up shift will meet, the minimum number of volunteers, etc.
• Day of Event: Remember to get the cash box key from the IVP or Treasurer. Ask the set-up shift to take the cashbox, a poster, tape, and any needed tables and chairs. To pick up reserved tables and chairs for Bruin Plaza, exchange BruinCard at USAC window in Ackerman, switch out BruinCards after each shift, and return the tables and chairs back up the ramp at the end of the fundraiser.