Whistleblower Policy

Objective

The objective of this Whistleblowing Policy is to establish a structured, transparent, and secure channel for reporting concerns related to illegal, unethical, or improper conduct within Simulanis. It aims to ensure that individuals can voice concerns without fear of retaliation while safeguarding confidentiality and fairness throughout the process. This policy reflects our commitment to the highest standards of integrity, accountability, and transparency.

Purpose

The purpose of this policy is to provide a safe and transparent framework that encourages employees, contractors, and stakeholders to raise concerns in good faith. It establishes clear procedures for reporting and investigating misconduct, ensuring that all reports are handled confidentially, impartially, and without bias. By protecting whistleblowers from retaliation or adverse consequences, this policy reinforces Simulanis’ commitment to fostering a workplace culture built on trust, responsibility, and ethical practices. 

Scope

This policy applies to all individuals associated with Simulanis, including full-time, part-time, and probationary employees, as well as contractors, freelancers, consultants, interns, trainees, remote staff, and, under specific conditions, vendors and third-party partners. It covers matters directly linked to workplace integrity, organizational compliance, and ethical conduct, while excluding purely personal disputes or grievances that are unrelated to work. 

Guiding Principles

• Confidentiality: The whistleblower’s identity and details of the report will remain strictly confidential.

• No Retaliation: Individuals reporting concerns in good faith are protected from retaliation or adverse consequences.

• Good Faith Reporting: Concerns must be raised honestly with reasonable belief of misconduct.

• Impartiality: All reports will be investigated fairly, respecting the rights of all parties involved.

What Can Be Reported

Covered under this policy:

• Misuse of power or authority

• Illegal activities (fraud, theft, bribery, corruption)

• Ethical violations or breaches of company codes

• Health, safety, and environmental risks

• Harassment, discrimination, or workplace misconduct

• Regulatory or internal policy non-compliance

• Misuse of company assets or confidential information

Not covered under this policy:

• Personal grievances unrelated to work

• Anonymous complaints lacking sufficient detail

• External disputes with no workplace impact

• Malicious or bad-faith reports

• Issues already investigated and resolved

Eligibility

This policy applies to:

• All Simulanis employees (full-time, part-time, remote, and probationary)

• Contractors, freelancers, and temporary workers

• Interns and trainees

• Team leaders, managers, and cross-functional teams

• Vendors or third parties (in cases directly impacting workplace integrity)

Whistleblowing Process

1. Report Submission
   Concerns should be submitted directly to the Whistleblowing Committee using the Whistleblowing Form [Link]. Reports will be handled with strict confidentiality.

2. Investigation
   The Whistleblowing Committee will conduct a thorough, impartial investigation. This may include interviews, document reviews, and fact-finding. Findings will be documented in the Whistleblowing Investigator Form [Link].

3. Outcome Communication
   The committee will share the outcome and corrective actions with the relevant parties while maintaining confidentiality.

4. Acknowledgement & Closure
   The whistleblower will be informed of the resolution, and the case will be closed once all issues are addressed.

Whistleblowing Committee

The Whistleblowing Committee ensures transparency, fairness, and impartial handling of all reports.

Current Members:

• Raman Talwar – Founder & CEO
  📧 ramantalwar@simulanis.com | 📞 +91-97111-16695

• Debolina Dasgupta – People Operations Lead
  📧 debolinadasgupta@simulanis.com | 📞 +91-87777-27899

Committee members will rotate annually to maintain impartiality and avoid conflicts of interest.

Responsibilities & Liabilities

• Organization (Simulanis): Ensure fair investigations, protect whistleblowers, maintain confidentiality, and comply with laws.

• Employees: Report truthfully, maintain confidentiality, and comply with outcomes.

• Managers & HR: Facilitate impartially, act promptly, and ensure accurate documentation.

Commitment from Simulanis

At Simulanis, we are dedicated to fostering a culture of transparency, accountability, and integrity. The Whistleblowing Policy ensures that all concerns are addressed promptly, fairly, and in compliance with legal and ethical standards.

We strongly encourage employees and stakeholders to use this policy to report misconduct and help us maintain a respectful, ethical, and compliant workplace.