International Travel

Guidelines

• All Air travel should be by economy class.

• All arrangement for international travel shall be made by travel admin.

• International travel for an employee must be approved by immediate reporting manager, HOD, HR and CEO.

• It is advised to book only through the company approved travel agency i.e. MMT . 

• All claims which are made by foreign exchange / foreign currency can be settled with accounts department on submission of actual, upon return from travel. However all foreign exchange must be drawn from an authorized agent. 

• It is as per the corporate travel policy while on international travel it is the employee’s responsibility to control travel and meal expense.

• All payments while on international travel can be made by company card, the amount can be reimbursed on submission of  actual. 

• Stoppage must not exceed more than 2 times in the case of international travel. 

• While on air travel, organization employees are expected to fly in the economy class which comes under the category of economical fare. Business class is allowed only for CEO level and above. 

• Baggage fee will be paid through Volopay or any other company card.

• Employee should be using local transport , suggested. 

• In case of travelling to an international location as per the International travel policy for employees,  the expense for taxi must not be more than the cost of a car rental.

• Use of taxi shall be done only in case no other means of transport is available.

• Insurance cover as provided by the company on international travel.

• Managers clearly communicate limits on specific expense categories so that employees are aware of permissible travel expenses during an international business trip. 

• For the client goodwill employee can use company card on the account of food , intracity travel and minor gift.

• Visa documentation can be done by the company.

• All the food bills should be paid through company card and upper cap for the food for one person $---.