Set-up

Set your preferred name

myPublications takes your name from the HR system. This may be different to your preferred name, such as if you publish under your maiden name or commonly use a middle name. 

Go to My Profile > Settings > Account Settings and add a preferred name. This is now used throughout the system. It does not affect your search settings and so you should still ensure that your settings reflect how you publish (see below). 

Set your pronouns

You can add your pronouns, which will display on the your profile page below your name. 

Go to My Profile > Settings > Account Settings and your pronouns. 

Add delegates

You can grant editing access to your profile to someone else. They can do all the same things that you can and will receive copies of your email alerts. Delegates use their own account and do not require your username or password. 

Go to My Profile > Settings > Account Settings to add and remove delegates. If your chosen delegate does not appear, contact mypublications@sheffield.ac.uk. Note that your department may already have professional services staff with access to your profile.

Set-up your name-based search settings

One of the ways that myPublications tries to find your published work is to search scholarly databases. You can improve your search results by refining the search criteria, making them more or less restrictive. 

Go to My Profile > Settings > Named-based search  and add or remove information to match how you publish.

• Add each variation of your name that you publish under (and remove those that you don't).

• Searches are for exact matches, so use as few meaningful words as possible (e.g. 'Sheffield' rather than 'University of Sheffield' or 'Sheffield University').

• Anything published before an entered start date is ignored.

• Keywords / journals are not recommended as they make the search extremely restrictive.