Quarterly Fun!!!

To request funds for Quarterly Fun:

Fill out the Quarterly Fun Budget Request below.  Make sure to fill in all required information at least 3 days before the event.  The Finance Department will update the credit card limit to the approved amount ($20 per employee) by the event date. Same day funding requests will not be available due to the time needed to update the credit card limit.

Within 48 hours after the event, the manager will receive an email with a link to a form to upload a receipt.  The form is also listed below for the current and previous quarter.  Receipts uploaded should be detailed/itemized and that document the quarterly fun expenses.  The form will also include a field to provide a list of all employees that attended/were involved in the event.

Credit card receipts (without the detail of what was purchased) are not acceptable documentation.  Be sure to ask for the detailed receipt as this is a business expense.

Overspending with company issued Quarterly Fund Credit Cards is not possible as the limit of the card is set based on the number of employees listed at each salon ($20 per employee).  Anything over the budgeted amount is the responsibility of the manager and/or employees.

If the amount being spent is more than the limit of the Quarterly Fun Credit Card, ask the merchant to split the transaction:

• • First, pay the limit amount of the Quarterly Fun Credit Card

  • Second, pay the remaining balance with either a personal card or cash

The transaction will decline if the card is run for more than the budgeted amount

Any gift cards purchased for the purposes of Quarterly Fun will be treated as taxable income and adjusted on a subsequent paycheck.