Device Rollout - Replacing Devices en Masse

Device Rollout - The 2018-2019 Plan

Device Rollout - Execution

Device Rollout - Student labels and checkout

Tech uploads the new devices into Destiny resource manager ahead of time.

Librarians create the Student Barcode Labels grouped by Homeroom and check for potential inconsistencies between Destiny and Q.

In Destiny:

1. Reports
2. Patron Reports
3. Barcode Labels
4. Select by - Homeroom
5. Use label stock - Avery white address labels (style 5160)
6. Printer offset - Horizontal: 0 Vertical: 15

Label sheet in printer: Avery 5160, 30 labels per sheet

On the day of, Librarians & Tech label the devices, add the adhesive plastic and check them out to the students

• Adhesive: Super Tough Poly Label Protectors 1 1/2" H x 3 1/4" W. Rolls of 200, 500 or 1000. Suppliers: Kapco, The Library Store, Demco

Device Rollout - Carts

The night before Technology Champions and Teachers take the devices they want to keep (Surplus) on site out of the carts. Then they deliver the carts with the discards to the "rollout room".

On the day of Tech removes chargers, rewires and reloads the carts and takes away the discards.

Device Check Out - Assigning Devices to Students and teachers

Device Check In - Checking in Devices for Summer, and when leaving the District

Device Insurance - Checking out an Insurance for a Student Device, Claims, Invoicing

Insurance Forms and Procedure

Insurance Claims

Invoicing - two strikes rule

The 2nd identical incident is invoiced to the parent.

The site puts in a ticket and notifies Tech about the 2nd incident. Technology creates the invoice and sends it back to the site.

• Part pricing for estimating the costs (site) and for creating the invoice (technology)