Accounting

PayPal Address

Any PayPal payments made in the future need to be made to treasurer@raleighjuniorrollers.org

Dues and Registration

Invoicing System : Wave

Invoicing for all dues, yearly registration, jerseys, and any additional items or activities is processed through Wave invoicing. Wave is the only accounting software that offers all of the accounting options that we as an organization need for zero cost other than credit card processing fees. 

Monthly Dues and Registration Fees

Invoices for monthly dues and yearly registration are set up as recurring invoices. 

Monthly dues invoices are sent every first of the month (unless other arrangements are made with the treasurer). They are $30 / month for the first child, $55 / month for 2 children, $75 / month for 3 children. Membership fees apply to every month of the year. You may choose to pay for the entire year up front if you choose to do so for $360. The monthly dues are a membership fee to belong to the organization and pay for things like practice space, equipment, tape, storage, league activities, etc.

Registration fees are sent on the 15th each August. For skaters joining outside of the month of August, the fee will be prorated for the remainder of the year. The registration fee is $75 / skater / year (note: registration fee increased from $50 in 2024). For homes with multiple members, these fees can be separated by a few months if arrangements are made ahead of time with the treasurer. Registration fees pay for things such as JRDA membership, practice insurance through JRDA / Athos, etc.

Note: Skaters beginning participation outside of August will be sent a prorated registration fee and then billed the regular amount in August 

Payments

Payments for monthly dues should be paid within 14 days of receipt. Auto pay for monthly dues is preferred but not required. Payments for yearly registration are due within 30 days of receipt. Auto pay is NOT set up for registration fees as payment information varies too much from year to year. You may pay in Wave with credit cards or banking information. RJR pays a processing fee for either one.

Invoices must be paid for individually within the Wave system. If you pay for multiple invoices at one time with one payment using one invoice, the overpay does not post as additional funds to your account nor does it eliminate the other invoices. The treasury is not notified by the system and is not aware of your overpayment.

If you choose to pay invoices outside of the Wave system, you must notify the treasurer each time that you do so. For example, if you pay with PayPal, you must email treasurer@raleighjuniorrollers.org and state that the payment made is for that invoice # and put the invoice number in the notes section of PayPal. If you hand cash or a check to another BOD member, you must notify the treasurer that that is what you did. It is your responsibility to communicate.

Notifications and Communication

Notifications about invoicing come from either Wave or the treasurer@raleighjuniorrollers.org account. Please pay attention to every notification, especially from Wave.

Wave will automatically send invoices on the first and the 15th of the month. If you are on auto pay, it will send you a receipt unless payment did not go through. It will then notify you that payment did not happen and send the invoice.

If you receive an email from Wave on a date outside of the dates listed it is a reminder that a payment still needs to be made. If you owe for multiple invoices, the reminders will all post as separate messages under one email, you must scroll all the way to the bottom to see each notification. Reminders are sent manually by the treasurer.

When multiple invoices are owed, the treasurer will also attempt to contact you with a personal email. Please respond to these emails. Payment arrangements and assistance with invoices can only happen with open communication. Lack of communication with lack of payment will result in written and signed communication sent home with your skater along with the elimination of member privileges for your skater including attending practices and participation in game play until payment or payment arrangements are made..